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Home My WebLink About98-202 Resolution No. 98-202 RESOLUTION AUTHORIZING EXECUTION OF AN ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 WITH WALKER PARKING CONSULTANTS/ENGINEERS, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Joyce A. Parker, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Engineering Services Agreement Amendment No. 1 on behalf of the City of Elgin with Walker Parking Consultants/Engineers, Inc . for a security system at the Spring Street parking facility, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: August 26, 1998 Adopted: August 26 , 1998 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN, ILLINOIS ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 This Amendment No. 1 entered into this L ( day of 66PW1166Q 1998, by and between the City of Elgin, an Illinois Municipal Corporation (hereinafter referred to as "CITY" ) and Walker Parking Consultants/Engineers, Inc . (hereinafter referred to as "ENGI- NEER" ) , shall modify that Agreement dated February 11, 1998, whereby the ENGINEER was engaged by the CITY to perform certain professional services in connection with the Spring Street Deck Security System (hereinafter referred to as PROJECT) . Whereas the payment to the ENGINEER for: 1. Additional Two-way Audio Substations in Elevators $ 1,320.00 2. Additional PTZ Camera on Division Street for Donnelley $ 9,105.00 3. Surge Protectors at Parking Facility and Highland Lofts Bldg. $ 1,400.00 4. Additional Recording Location and Deletion of One VCR $ 6,300.00 Net Amount of Scope Changes $18,125.00 was not included in the Agreement, and, Whereas the CITY desires to include the payments to the ENGINEER under paragraph IV.A of the Agreement in connection with the aforementioned items pertaining to the PROJECT. In response to these additional services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the Agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. Section IV of the Agreement is hereby amended to change paragraph A. to read: A. "The CITY shall reimburse the ENGINEER for services under this Agreement a lump sum of $200,236 . 00 . . . . " Attachment A, "Scope of Services" will be supplemented by the following tasks which correspond to the level of effort estimated above: 1 . The original proposal involved the replacement of existing two-way audio sub-stations . Audio speakers are being added to each elevator cab as an up-grade to the system. 2 . R. R. Donnelley requested an additional camera for their Division Street entrance, which was beyond the scope of our Contract. 3 . The consistency of the power supply at the Highland Lofts Building is irregular. The CCTV system is very sensitive to fluctuations in the power supply. In order to protect the system from power spikes, it was recommended that surge protec- tion devices be installed on the circuit boards at both loca- tions to protect the microwave link, all cameras and security equipment. 4 . The City added a second recording system in the Spring Street Parking Facility and deleted one of the three VCR' s at the Highland Lofts Building. The City will have the capability to tape activities at the deck with immediate access to the office at the parking deck. All other provisions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN By /h9—mac s BY (:;;)ityk,. d City Clerk City Manager (SEAL) For the ENGINEER: Dated this �fday of , A.D. , 1998 . ATTEST: WALKER PARKING CONSULTANTS/ ENGINEERS, INC. By —441A-1' 'retary Vice-President MDM0615/TEXT071/MISCMEMO.S 'o OF ESC/ \" Agenda Item No. City of Elgintio g August 6, 1998 TO: Mayor and Members of the City Council FROM: Joyce A. Parker, City Manager SUBJECT: Amendment No. 1 With Walker Design/Build Engineering Agreement for Spring Street Deck Security System PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider a contract amendment to the agreement with Walker Parking Consultants/ Engineers, Inc . (Walker) for a security system at the Spring Street Parking Facility. BACKGROUND The City Council approved the subject contract with Walker on February 11, 1998 . The project provides a security system at the Spring Street Parking Facility in conjunction with the R. R. Donnelley relocation to the Highland Lofts building. The system includes CCTV (Closed Circuit Television) cameras and audio receivers and speakers within the deck and stair towers/elevators, with the monitoring equipment in the R. R. Donnelley reception area of the Highland Lofts Complex. The scope of work has been modified in four areas as follows: 1. Additional Two-way Audio Substations in Elevators $ 1, 320.00 2. Additional PTZ Camera on Division Street for Donnelley $ 9,105.00 3. Surge Protectors at Parking Facility and Highland Lofts Bldg. $ 1,400.00 4. Additional Recording Location and Deletion of One VCR $ 6, 300.00 Net Amount of Scope Changes $18,125.00 Following is a brief description for each item: 1 . The original proposal involved the replacement of existing two-way audio sub-stations. Audio speakers are being added to each elevator cab as an upgrade to the system. 2 . R. R. Donnelley requested an additional camera for their Division Street entrance which was beyond the scope of our Contract . Since R. R. Donnelley has already paid the City for this work, this then becomes a pass-thru to reimburse Walker for the additional camera. • Walker Amendment No. 1 August 6, 1998 Page 2 3 . The consistency of the power supply at the Highland Lofts Building is irregular. The CCTV system is very sensitive to fluctuations in the power supply. In order to protect the system from power spikes, it was recommended that surge protection devices be installed on the circuit boards at both locations to protect the microwave link, all cameras and security equipment . 4 . The City added a second recording system in the Spring Street Parking Facility and deleted one of the three VCR' s at the Highland Lofts Building. The City will have the capability of taping activities at the deck with immediate access to the office at the parking deck. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. /(,,,r.,F INANCIAL IMPACT Funds totalling $280, 000 were budgeted in the Fox Bluff Corporate Center (FBCC) Fund for improvements at the Spring Street Parking Facility. Account number 270-0000-791. 93-00, Major Repairs, project number 079502, will be charged. rw- Original contract amount $182, 111 . 00 Changes to the contract amount $ 18, 125 . 00 Revised contract $2UU , 23b . UU Sufficient funds exist to make this expenditure . W'ipim ,LEGAL IMPACT rPV The City' s agreement with R. R. Donnelley provides for the instal- lation of the additional camera by the City at R. R. Donnelley' s expense. ALTERNATIVES Do not pay for this additional work. rk . Walker Amendment No. 1 August 6 , 1998 Page 3 RECOMMENDATION It is recommended the City Council approve Contract Amendment No. 1 with Walker in the not-to-exceed amount of $18, 125 and authorize staff to execute the necessary documents . Respectfully submitted, e -- 62 J e e Parker City Manager GWM:mg