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Home My WebLink About97-92 Resolution No. 97-92 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH COLLINS ENGINEERS, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 1 to an agreement on behalf of the City of Elgin with Collins Engineers, Inc . for the Walton Island improvements, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: March 26 , 1997 Adopted: March 26 , 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk CITY OF ELGIN 1997 BRIDGE INSPECTION ENGINEERING SERVICES AGREEMENT AMENDMENT No. 1 This Amendment No. 1 entered into this day of 1997, by and between the City of Elgin, an Illinois municipal corporation (hereinafter referred to as "CITY") and Collins Engineers, Inc. Consulting Engineers, an Illinois Business Corporation (hereinafter referred to as "ENGINEER"), shall modify the Agreement dated June 17, 1996, whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with bridge condition inspections (hereinafter referred to as "PROJECT"). Whereas the City desires to expand the Agreement provision to include revising construction documents and construction observation for the Walton Island bridges and associated improvements which were not included in the original Agreement. In response to these additional services, certain revisions must be made to the Agreement. In compliance therefore, the terms and conditions of the Agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. SECTION I-SCOPE OF SERVICES is hereby amended to add paragraphs E and F. E. The work performed under Proposal for Revising Construction Documents: Walton Islands includes all professional services to produce a complete set of contract documents (one reproducible copy, one electronic copy, and three hard copies of all plans and specifications) that will delineate the work in a clear manner, and as further identified in Attachment C. This work is funded under a not-to-exceed fee identified in amended Section IV. The work performed under this paragraph shall be completed within six weeks after Notice to Proceed is issued by the CITY to the ENGINEER. F. The work performed under Proposal for Construction Observation: Walton Islands includes necessary professional services to stake the bridge abutments and to monitor progress of construction of the three pedestrian bridges and abutments, placement of riprap placement and review of contractor submittals relating to bridge construction, and as further identified in Attachment D. This work is funded under a not-to-exceed fee identified in amended Section 1V. The work performed under this paragraph shall be completed during 1997 in conjunction with the construction schedule yet to be determined. SECTION IV-PAYMENTS TO THE ENGINEER is hereby amended to add paragraphs E and F. E. For those services contained in the Proposal dated February 21, 1997 for Revising Construction Documents: Walton Islands and as further identified on Attachment C, the ENGINEER shall be reimbursed at the rate of 2.94 times the direct hourly rate of personnel employed on this project, with the total fee not-to-exceed Nineteen Thousand Five Hundred Ninety-six ($19,596) Dollars regardless of the actual costs incurred by the ENGINEER C'M[T 97017AG1t unless substantial modifications to the scope of the work are authorized by CITY through a change order or amendment. F. For those services contained in the Proposal dated February 21, 1997 for Construction Observation of Walton Island Bridges and as further identified on Attachment D, the ENGINEER shall be reimbursed at the rate of 2.94 times the direct hourly rate of personnel employed on this project, with the total fee not-to-exceed Twelve Thousand Six Hundred Sixty ($12,660) Dollars, regardless of the actual costs incurred by the ENGINEER unless substantial modifications to the scope of the work are authorized by CITY through a change order or amendment. All other provisions of the Agreement shall remain in full force and effect. In WITNESS WHEREOF, the parties have caused this Agreement No. 1 to be executed in quadruplicate counterparts, each of which shall be considered as an original by their duly authorized officers. Executed by the CITY: The City of Elgin of the Stat of Illinois Acting by and through its City Council ATTEST: BY O By City Clerk Mayor (SEAL) Executed by the ENGINEER: Collins Engineers, Inc. 165 N. Canal Street, Suite 975 Chicago, Illinois 60606 ATTEST: By Secretary President (SEAL) (`.WLIN 97017.i(,A AMENDMENT FOR REVISING CONTRACT DOCUMENTS OF WALTON ISLAND BRIDGES ATTACHMENT "C" COLLINS ENGINEERS, INC. ENGINEERS - PLANNERS - ENGINEER DIVERS February 21, 1997 Proposal for Revising Construction Documents Walton Islands Mr. Dennis Valentine, P.E. Project Manager City of Elgin Department of Public Works 150 Dexter Court Elgin, Illinois 60120-5555 Dear Mr. Valentine: In accordance with our discussions, on February 14, 1997, Collins Engineers, Inc. (CEI) is pleased to submit this proposal to provide professional engineering services to revise the contract documents for the improvements to Walton Island. We propose to provide the professional services necessary to review and revise the existing drawings and specifications in order to produce a set of contract documents that will delineate the work in a clear manner and ensure that the needs of the City are meet. We will provide the City with a highly qualified and experienced project team that is familiar with the needs of the Department of Public Works and the project. The design, inspection and construction administration of bridges and shoreline protection is a principal focus of our business. Based on our recent meeting we understand the scope of work to include: ♦ Review of the current drawings and specifications ♦ Analysis of the stored pedestrian bridges to determine if the can support an ambulance ♦ Evaluation of the stored bridges to determine if any deterioration has occurred ♦ Design and detail anchor bolts for the stored pedestrian bridges ♦ Evaluation of the paths to determine if squad cars can negotiate the curves. Redesign of the paths if necessary ♦ Evaluate shoreline protection to determine if it can accommodate the curves shown ♦ Evaluate Lunkens for availability of large rock, redesign if necessary ♦ Develop and specify erosion protection system for construction operations ♦ Evaluate construction sequences for the erection of the bridges and access to the sites ♦ Review specifications and revise as necessary to include or delete items as necessary. 165 NORTH CANAL STREET • SUITE 975 • CHICAGO. ILLINOIS 60606 • (312]454-1060 COLLINS ENGINEERS, INC. Dennis Valentine, P.E. February 21, 1997 Page 2 Based on our preliminary review of the current drawings we anticipate adding at least one drawing and revising or modifying most of the existing drawings. The following table indicates our intent for each of the existing drawings and the one new drawing that will be included. LIST OF DRAWINGS DRAWING NO. TITLE STATUS COMMENTS COV-0 Cover Sheet Revise G1 General Plan New Show entire project on one sheet L-1 Existing Conditions and Revise Clean-up and define all Demolition Plan demolition work L7 Highland Avenue Bridge Revise Remove unneeded Guardrail Restoration Details details Sl Bridge Abutments Revise Add anchor bolt details Add plan of abutments Sl-0/1-6 Bridge Plans No change WI-01 North Island Grading Plan Revise Remove tree call-outs W1-02 South Island Grading Plan Revise Remove tree call-outs W1-03 Planting Plan - North Island Revise Combine tree removal W1-04 Planting Plan - South Island Revise Combine tree removal W1-05 Construction Details Revise As necessary W1-06 Shoreline Protection Revise As necessary Construction Details W1-07 Construction Details Part 2 Revise As necessary EI-E6 Electric/Lighting Delete COLLINS ENGINEERS, INC. Dennis Valentine, P.E. February 21, 1997 Page 3 We propose to provide the above services in accordance with the City's standard agreement for a not to exceed cost of$19,596. The detailed cost estimate is enclosed for your review. We appreciate this opportunity to again offer our services to the City of Elgin and look forward to working with you. Very truly yours, COLLINS ENGINEERS, INC. e—D WX.4 ` (;' ( F e. Michael J. Garlich, S.E., P.E. Vice President MJG\DGC\ne Enclosures DAPROPOSALWALENTIN.PRO COST ESTIMATE OF CONSULTANT SERVICES Project: Walton Island Construction Documents FIRM: COLLINS ENGINEERS, INC. DATE: 21-Feb-97 City of Elgin Overhead: 155.00 Complexity Factor: Estimate Prepared By: District Firm_X_ DIRECT FIXED PERCENT OF ITEM MANHOURS I PAYROLL GVHD COSTS FEE OTHERS TOTAL GRAND TOTAL Review current drawings and specifications 16 $336 $520 $112 $967 5% Site Visit 16 - $336 -- $520 $112 $967 5%° Evaluate and analyze stored bridges - - 28 _ $698 $1,082 $233 $2,013 _ _10% Evaluate and modify path for squad cars 10 $21_4 $332 26 $71 $618 3% Shoreline protection - - - _ - -- - --$500 - - -- $775 ---- - -- - -$167 _ $13441 - 70% Revise/Develop drawings 100 $1,803 $2,794 $308 $646 $5,552 28% Erosion Control during construction 20 $443 $687_ $148 $1,278 7% Revise Specifications and Cost Estimate 64 $1,323 $2,051 $441 $3,815 19%° Project Mangement&QA/QC - - 24 - - - $1,021 $1,582 -- - _ 1340 - -- $2,943 15% TOTAL 3041 $6,6731 $10,344 $3081 $2,2701 1 $19,596 100% WALISD1.WK4 02/21/97 Project: Walton Island Construction Documents City of Elgin BREAKDOWN OF MANHOURS PERSONNEL CLASSIFICATION PRINCIPAL PRINCIPAL SENIOR SENIOR ! CADDI CADDI ASK ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER j ENGINEER ITECHNICIANiTECHNICIAN TECHNICIAN4 CLERICAL NO. TAS SUB-TASK EB E7 Efi ES E4 E3 E2 E1 3 T2 T1 TOTALS ewew nt drawngs and spec icabons A B C D E F Site Visit A Ins ction of stored bridges 6 61 12 B Review const access 6laydown area 2 2 4 C I 31 D I I F va ua a and analyze stored n es A Ambulance loading 410: 14 B Anchor bolts 2' 2 —"d—Erection sequence 41 8 12 D E F I SU1,3101AL. 1 41 29 Evaluate an i pa or squa cars A B C D E F G SUBTOTAL 1 2 8, ore me pro Maion A Evaluate Tri-Lack syst.for curves 41 4 B Evaluate Lunkens for availability 41 4 C Revise drawings 2. 8 81 18 D E SUBTQIAL 1 ReviseiDevelop dmwngs A Develo General Plan 2 8110 P 8 Revise curtwi current drangs ' 2 24; 64', 90 C - D E F SUBTOTAL 32, rasion Control duringconstruction A Develop plan i . 4 81 81 20 B C D E F 4j 8i 1 20 Revise Specifications and Cost Estimate A Specifications 161 16 B Cost Estimate C D E F SUBTOTAL 40: 161 Project Mangement A B C D ----- E F 8116T 7.4 101 A B C _ D T E F I SUBTOTAL A B C D E — A - B C D E F -- ---- --- i WALISDI.WK4 02/21/97 DIRECT COSTS Field Inspection ITEM UNIT Mileage: QUANTITY UNIT PRICE EXTENSION Roundtrip btwn Chicago & Elgin 180 Miles $0.28 $50 Reproduction Mylars of current drwg(s) 5 Each $30.00 $150 Review sets (Approx. 18 drwgs) 54 Each $2.00 $108 TOTAL $308 WALISD1.WK4 02/18/97 AMENDMENT FOR CONSTRUCTION OBSERVATION OF WALTON ISLAND BRIDGES ATTACHMENT "D" COLLINS ENGINEERS, INC. ENGINEERS • PLANNERS • ENGINEER DIVERS February 21, 1997 Construction Observation of Walton Islands Bridges Mr. Dennis Valentine, P.E. Project Manager City of Elgin Department of Public Works 150 Dexter Court Elgin, Illinois 60120-5555 Dear Mr. Valentine: Collins Engineers, Inc. (CEI) is pleased to submit this proposal to the City of Elgin for the construction observation of the proposed Walton Islands Pedestrian Bridges. By selecting CEI you will receive a highly motivated and experienced project team which is familiar with the needs of the Department of Public Works, having worked with the City of Elgin throughout the Walton Islands project since 1993. The design, inspection and construction inspection of bridges is a principal focus of CEI's business. We have recently completed the design of major bridges at Pulaski Road over I-55 in Chicago and 135th Street over the Sanitary and Ship Canal and Des Plaines River in Lemont, Illinois. In addition we have recently completed resident engineering and inspection services for the rehabilitation of the Madison Street bascule bridge over the Chicago River. Our understanding of the project scope is based upon our conversation in your office on February 14, 1997. The scope includes periodic site visits to observe the progress of construction of the three pedestrian bridges, riprap placement, and review of contractor submittals required for their construction. The detailed anticipated scope is as follows: ♦ Review of contractor submittals regarding the construction of bridge abutments ♦ Attendance at project meetings ♦ Anticipated site visits as follows: • Foundation excavation checkout • Reinforcing steel placement checkout 165 NORTH CANAL STREET • SUITE 975 • CHICAGO, ILLINOIS 60606 • (3121454-1060 COLLINS ENGINEERS, INC. Mr. Dennis Valentine, P.E. February 21, 1997 Page 2 • Concrete placement checkout • Steel super structure placement • Timber decking checkout ♦ Progress Reports ♦ Final Summary Report ♦ Management and QA/QC We have assumed that the contractor will perform the necessary concrete testing including slump tests and compressive tests. We have included time to review the results of the tests. The estimated not to exceed cost for the above services is $12,660, including $12,225 for labor and $435 for direct expenses. We propose to perform these services under a not to exceed agreement similar in accordance with the City's standard agreement. The detailed cost estimate is enclosed for your review. We appreciate the past assignments from you and look forward to providing construction observation services for the Walton Island bridges. Very truly yours, COLLINS ENGINEERS, INC. Dam.,u, 6. (fc-A - Michael J. Garlich, S.E., P.E. Vice President MJG:jg Enclosure D:\PROPOSAL\V ALENTIN.LT COST ESTIMATE OF CONSULTANT SERVICES Project: Construction Observation FIRM: COLLINS ENGINEERS, INC. DATE: 21-Feb-97 Walton Island Elgin, Illinois Overhead: 155.00 Complexity Factor: Estimate Prepared By: District Firm_X_ DIRECT FIXED PERCENT OF ITEM � MANHOURS � PAYROLL OVHD COSTS FEE OTHERS TOTAL GRAND TOTAL Review Contractor submittals-Abutments 8 $170 $263 $57 $489 47 Attend Project Meetings (3 meetings) 12 $254 $394 $85 34 6% Site Visits 104 $2,205 - $3,417 $435 - $7 $798 $6,856 540% Progress Reports - 24 $509 $789 $170 - - — $1,467 ---- -- -12% Final Summary Report - 16 $412 $639 - - $137 - _VJ88 - 90% Project Management& QA/QC 16 $668 $1,035 $223 $1,926 15% I TOTAL 1 1801 $4,2181 $6,537 $4351 $1,4701 1 $12,660 100% WALISD2.WK4 02/21/97 Project: Construction Observation Walton Island Elgin,Illinois BREAKDOWN OFMANHOURS PRINCIPAL PRINCIPAL SENIOR SENIOR i I CADDI I CADD/ TASK ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER ENGINEER TECHNICIANITECHNICIAN TECHNICIAN CLERICAL NO..TASJ SUB-TASK EB 1 E7 E6 E5 E4 E3 E2 E1 3 I 2 1 TOTALS eV1eW OOtra of submittais-Abutments A B C D F Aftena 13mliaeetings meetings A C D i SUBTOTAL 1 12 12 E F Site Visits A Foundation Excavation checkout24' 24 B Reinforcing Steel Placement checkout 241 24 C Concrete Placement Checkout 241 24 E Steel Superstructure Erection checkout 241 24 F Timber Decking checkout 8. 8 Progress Reports 24 24 A B C D E F G Final ummary Report A B I C D E F SUBTOTAL 41 12, 1 j Project Menagement A C D E F A C D E F A B C D E F A B. - C E F -- A B C D E - F A C -- OTAL D E F i A B i C — D E -- -- F BTOTAL --—- —j-- -- WALISD2.WK4 02/21/97 DIRECT COSTS Field Inspection ITEM UNIT Mileage: QUANTITY UNIT PRICE EXTENSION 14 Roundtrips btwn Chicago & Elgin 840 Miles $0.28 $235 Reproduction 1 LS $100.00 $100 Overnight Delivery & FAX 1 LS $100.00 $100 TOTAL $435 WALISD2.WK4 02/21/97 City of Elgin Agenda Item No. March 4, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Bridge Inspection Engineering Services Amendment No. 1 - Walton Island Engineering PURPOSE The purpose of the memorandum is to provide the Mayor and members of the City Council with information to consider amending the City's Agreement with Collins Engineers, Inc. for additional engineering services relating to Walton Island improvements . BACKGROUND The City of Elgin entered into an Engineering Services Agreement with Collins Engineering, Inc. on June 17, 1996 for the inspection of roadway bridges . A copy of this agreement and the accompanying City Council memorandum is attached as Exhibit A. The proposed Amendment No. 1 to this agreement, attached as Exhibit B, will include finalizing plans and specifications, preparing contract bid documents and construction observation for the Walton Island improvements . The recommendation is to proceed on this project with Collins Engineering. They are the engineer of record for structural design work previously completed for the Walton Island improvements and have developed edge treatment alternatives and performed preliminary designs for the placement of three bridges . Moreover, Collins Engineering was the structural engineering subconsultant to EDAW and Associates, who had completed conceptual design alternatives to improve Walton Island. Collins will finalize plans and specifications for the Walton Island improvements which will generally include the placement of three bridges, shoreline erosion protection and pathways between the bridges . The stairway from Highland Avenue and the peninsula from the stairway to the island will be removed to allow better security and patrols of the islands . The bridges were previously purchased by the City with a grant from Kane County, so only the cost to install and inspect the bridges needs to be covered by this project. The construction observation noted in the subject amendment will be for the installation of the bridges only. All other constructions elements will be inspected by Engineering Division staff . Bridge Inspection Engineering Services/Walton Island March 4, 1997 Page 2 Completion of the construction documents is scheduled no later than six weeks after authorization to proceed is given to the Engineer. Bidding will follow as quickly as possible after the specification documents have been finalized. Placement of the bridges and associated improvements are planned for Summer 1997 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The Walton Island improvements are budgeted in the 1997 Riverboat Fund budget in the amount of $430, 000 under account number 275-0000-791 . 92-32, Land Improvements, project number 507400 . The not-to-exceed costs to perform the additional design work and construction observation, as described in the attached Amendment No. 1, total $32 ,256 . 00 . There are sufficient funds in this account for this amendment. LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the City Council approve the attached Amendment No. 1 with Collins Engineering in the amended amount of $32 ,256 . 00 and authorize staff to execute the necessary documents . Respectfully submitted, David L. Lawry, E . Wrmaliia Pub is orks Interim City Manager JE/do Attachments