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Home My WebLink About97-286 Resolution No. 97-286 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH CBI NA-CON, INC . FOR THE ELEVATED WATER TANK WHEREAS, the City of Elgin has heretofore entered into a contract with CBI Na-Con, Inc . for the one million gallon elevated water tank at Randall Road; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 1 , a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: December 3, 1997 Adopted: December 3, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest : s/ Dolonna Mecum Dolonna Mecum, City Clerk 1 CHANGE ORDER No. 1 — PRO MCI' 1 MG Elevated Water Tank @ Randall Road DATE OF ISSUANCE February 14, 1996 EFFECTIVE DATE March 7. 1996 G WNER City of Elgin OWNERS Contract No. N/A CONTRACTOR CBI Na-Con„Inc. ENGINEER HNTB Corporation You are directed to make the fallowing changes in the Contract Documents Description: Final Change Order for balancing Contract Reason for Change Order. See Attachment A Attachments: AttachmentA CHANGE ORDER CHANGE IN CONTRACT TIMES: Original Contract Price Original Contract Times S 1,331,100.00 Substantial Completion Date: May 6, 1997 —' heady for final payment May 6, 1997 Net Change from previous Change Orders Net Change from previous Change Orders S 0.00 0 days Contract Price Prior to this Change Order Contract Times Prior to this Change Order S 1,331,100.00 465 days Net Increase(decrease)of this C bange Order Net Increase(decrease)of this Change Order S 6.690.00 185 days AINIW Contract Price with all approved Change Orders Contract Times with all approved Change Orders S 1,337,790.00 Substantial Completion Date: N/A Ready for final payment Nov.7.1997 RECOMME yIED: ACCEPTED: B.41jilidiegiger„,_ By et4 d__;L veer(Authorized St aturc) Owner(A:rthartzed 5i- ) ContraCtOr(Authorized Si<nmire) Date^ 1�17/q 7 Data: / o`l/ C// y 7 Dare: 1 I 7 17 • • ATTACHMENT A Change Order No. 1 1 MG Elevated Water Tank at Randall Road Contract No. EXPLANATION After the contract was bid,it was determined that valve replacements would better facilitate the future needs of the distribution system. A 10"Altitude Valve and a 16"Check Valve were installed in lieu of the specified 6"Altitude Valve and 16"Gate Valve. The$9,240.00 change to the contract represents the additional costs associated with the equipment change and the labor required to install these larger valves. During the construction of the project,the Contractor,Engineer and the City of Elgin Water Department agreed that certain contract items should be adjusted or eliminated. The following is a list of credits from the Contractor for not performing or adjusting contract items: Change in X-Ray responsibilities ($800.00) Installation of transformer pad by others ($200.00) Assistance in concrete testing ($500.00) Additional site staking provided by others ($500.00) Asphalt pad in lieu of concrete entrance pad ($500.00) Standard keys provided by others ($50.00) Total Credits ($2,550.00) TOTAL COST OF CHANGE ORDER NO. 1: $6,690.00. IMPACT ON CONTRACT TIME The above changes in contract dollar did not result in an extension of time. The time extension of 185 days was a result of the following: 1. Due to a delay in funding,the Contractor did not receive a Notice to Proceed for the Contract until March 7, 1996. The original contract duration was for 465 days. The erection of the tank required that the paint application take place in the Spring of 1995. Due to the weather conditions in April and May of 1997,the painting of the tank was delayed. 2. The transmitter located at the water tank was defective and required removal and replaced. Water tank service was maintained with a temporary transmitter during the repair process,but final testing of the electrical and telemetry equipment could not take place until the transmitter was functioning properly. • OF E-1.0 o� ?t Agenda Item No - $; City of Elgin g � r November 11, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Authorization of Change Order No. 1, Final Payment, and Acceptance of the One Million Gallon ( 1 MG) Elevated Water Tank at Randall Road PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider approving Change Order No. 1 to the contract with CBI Na-Con, Inc. , accepting the completed work, and authorizing the final payment for the construction of the Randall Road 1 MG elevated water tank. BACKGROUND The City Council awarded the above construction contract to CBI Na-Con, Inc. , at its February 14 , 1996, meeting in the ''' amount of $1, 331, 100 . The project generally included the erection of a 1 MG elevated water tank, installation of a valve actuator at the Airlite Street Water Treatment Plant, and installation of telemetry equipment at the Riverside and Airlite plants . Advanced notice of the change order was given to the City Council on May 15, 1997 . Change Order No. 1 includes the following items that were not reasonably foreseen prior to the award of the contract: 1 . Installation of a 10-inch altitude valve $ 9,240 and a 16-inch check valve in lieu of the specified 6-inch altitude valve and 16- inch gate valve 2 . Credit from CBI Na-Con for not performing or an adjustment in the following items : 2 . 1 Change in X-ray responsibilities ($ 800) 2 .2 Installation of transformer pad by ($ 200) ComEd 2 . 3 Assistance in concrete testing ( $ 500) 2 . 4 Additional site staking provided ( $ 500) by City 2 . 5 Asphalt pad in lieu of concrete ( $ 500) entrance pad 2 . 6 Standard keys provided by City ( $ 50) Total Credits ($ 2 ,550) Net cost of additional work performed by the $ 6 ,690 contractor , Change Order No. 1, Final Payment, Randall Road Tower November 11, 1997 Page 2 jjm- The no-cost time extension to the contract was caused by the following issues : 1 . Time associated with the delay in paint application to the elevated water tank due to weather conditions in April and May 1997 . 2 . A manufacturer's defect in the transmitter located at the water tank resulted in a delay in the final testing of the electrical and telemetry equipment. CBI Na-Con has completed the project in compliance with the plans and specifications prepared by HNTB Corporation. The net additional cost associated with CBI Change Order No. 1 is $6, 690. This amount represents approximately one-half percent ( 0.5%) of the total cost of the project. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT Original contract price with CBI Na-Con $1, 331, 100 Previous payments made to the contractor 1,260,545 Payment due to date 70,555 Change Order No. 1 6, 690 Total Final Payment Due $ 77 ,245 Other Costs Hampton, Lenzini & Renwick (for site survey) $ 550 Bid Advertising 126 HNTB Engineering Original Contract 44,810 HNTB Contract Amendments No. 1 and No. 2 for additional engineering services 14 , 192 $ 59 , 678 The revised contract cost with CBI Na-Con will be $1, 337, 790. This project was funded through the Water Fund's portion of the 1996 bond sale, account number 396-4000-795 . 92-36, project number 409517, at $1,430, 000 . kLEGAL IMPACT None. rm. ALTERNATIVES None. 4 Change Order No. 1, Final Payment, Randall Road Tower November 11, 1997 Page 3 RECOMMENDATION It is recommended that the City Council approve CBI Na-Con Change Order No. 1 for $6 , 690, accept the completed work, and authorize the final payment to CBI Na-Con in the amount of $77,245 . Respectfully submitted, E hatly$ Lar . Deibert rec or of Water Department Ro.-r t . Malm Int-rim City Manager ROM:LED:PLB: jm Attachment eft. HNTB ARCHITECTS ENGINEERS PLANNERS III North Canal SOW Suite 880 Chicago.Illinois November 7, 1997 606067252 (312)930-9119 FAX(31?)930.9063 • Mr. Peter L. Bityou Elgin Water Department 150 Dexter Court Elgin, IL 60120 Dear Peter: Re: Final Payment Contract: 1 MG Elevated Storage Tank @ Randall Road HNTB has reviewed the work performed, final contract documents and punch list. We recommend the City of Elgin accept the Work subject to the provisions of paragraph 14.5 of the Contract Specifications. • Attached is the final invoice from CBI Na-Con, Inc. HNTB recommends the City of Elgin release final payment for the above referenced Contract. The final Contract amount is not to exceed $1,337,790.00. Very truly yours, HNTB CORPORATION p G ego P. asimer, P.E Project Manager c: R. David Lieske- CBI DPC/File Attachment — The HNTU Companies OFFICES:ALEXANDRIA,VA;ATLANTA.GA:AUSTIN,TX BATON COLOR.LA;BOSTON,MA:CHARLESTON,WV;CHICAGO,IL;CLEVELAND.OH;DALLAS,TX;DENVER CO;DETROIT.MI: FAIRFIELD.NI;FT.WORTH.TX;HARTFORD.CT.HOUSTON.TX INDIANAPOLIS.Is.!WINE.CA;KANSAS CITY,MO;LANSING,MI;LAS VEGAS,NV;LOS ANGELES.CA;LOUISVILLE,KY. MIAMI.FL;MILWAUKEE, WI; MINNEAPOLIS MN NASHVILLE.TN; NEW YORK,NY;OAKLAND.CA.OKLAHOMA CITY.OK;ORLANDO, FL; OVERLAND PARK. KS;PHOENIX,AC, PLYMOUTH MEETING.PA;PORTLAND.ME:RALEIGH,NC.ROCKLA.ND COUNTY,NY,SAN ANTONIO,TX TAMPA,WA;TAPA,FL;TULSA,OK;WICHITA,KS. tn0,-1IT J1 1 • 1 J-.. NOV 07 '97 13:45 FR CBI 815 439 3130 TO 818479.31b152 H.O.veu A —'''K:V 410=CTE : - . CB 1 CB&I Constructors, Inc. M U'RIE$TO:P.O.BOX 9, PLAINFIELD,IL 60544 ii' CONTRAGZ wvOCE WMBER cvtacagER K t $ALES C049T aWUNO ININY Nov-07-97 37961415 300896 176479 NCA-MSA NSC-RDL F-13 C STC4Et F EnctCE M.11406: J08t.OCAT%DN — PAY7 ENT TERNS —� Signed Agreement Mar-08-1996 Elgin, IL Net 30 Days HNTB Ni Attn: Dave Crosson 0 -- 1 111 N. Canal Street-Suite 680 i City of Elgin i.. Chicago, IL 60606-7252 _ ° I ■0 L_ - o L_ I ORIGINAL CONTRACT PRICE $1 ,331 , 100 , 00 REV I S ED ,CONTRACT PRICE$1,33_7,790.00 . DESCRIPTION jf'RICE % COMPLETiti AMOUNT RUE Preliminary Engineering 3,100.00 100% 3,100.00 Foundation Drawing 6,500.00 100% 6,500.00 Foundation Construction 247,000.00 100% 247,000.00 Tank Drawing 16,200.00 100% 16,200.00 Tank Material 203,800.00 100% 203,800.00 E Shop Fabrication 180,300.00 100% 180,300.00 Tank Erection 452,900.00 100% 432,£)0.00 Install Electric 49,200.00 100% Jb6200.00 Paint Tank 81,300.00 100% i. .,300.00 Sitework 80,000.00 100% .&LO1CO.b0 Cathodic Protection 6,300.00 100% ,5,3Z0.00 Disinfect-Service Tank 500.00 100% ' :00.00 Valve-Airlite Station 4,000.00 100% 4,000.00 do#1 6,690.00 100% •6,690.00 1,337,790.00 Completion to Date 1,337,790.00 Less: Downpayment 0.00 — 1,337,790.00 • -Less: Retention 10-50-0 0.00 Less: Prior Invoices 1,260,545.00 FINAL INVOICE&RETENTION DUE $77,245.90 Remit Payments To: Please direct questions regarding this invoice to: CB&I Constructors, Inc. CB&I Constructors.Inc. P.O. Box 101684 P.O. Box 9 Atlanta. GA 30392 Plainfield,IL 60544 a Andrew Tonn,Accounting Supervisor , ie:(315)439-3138 Original—Duplicate •••Triplicate Billing File—Numerical—Tax ** TOTAL PAGE.03 Act(