The URL can be used to link to this page

Home My WebLink About97-254 Resolution No. 97-254 RESOLUTION AUTHORIZING THE SUBMISSION OF A LETTER CONFIRMING THE PARTICIPATION OF THE CITY OF ELGIN IN THE INSTALLATION OF TRAFFIC SIGNALS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, be and is hereby authorized and directed to submit a letter confirming the intent of the City of Elgin to expend the sum of $30, 000 for the installation of temporary traffic signals at Randall Road and College Green Drive, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: October 22 , 1997 Adopted: October 22, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk too 14.,'3, Office of the Mayor 150 DEXTER COURT ELGIN, ILLINOIS 60120 Kevin Kelly 847/931-5595 MAYOR October 29 , 19 9 7 Fax 847/931-5610 Mr. Michael McCoy Chairman Kane County Board 719 Batavia Avenue Geneva, IL 60134 Dear Mr. McCoy: The City of Elgin hereby agrees to pay Kane County to design and install the temporary signals at the intersection of College Green Drive and Randall Road. The City shall issue the County a check for Thirty Thousand Dollars ( $30, 000) , which the County represents as the total cost to design and install said temporary signals . This check shall be issued within thirty ( 30) days of the County' s award of the project . It is our understanding that the County will be following up with an intergovernmental agreement. We appreciate everything you and your colleagues are doing to assist Elgin. Sincerely, Kevin Kelly / KK/dkm a- � Agenda Item No. r City of Elgin g �RITEDFE�• October 2, 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Randall Road & College Green Drive Signals between City of Elgin and Kane County PURPOSE The purpose of the memorandum is to provide the Mayor and members of the City Council with information to consider requesting Kane County to install traffic signals at City cost. BACKGROUND Based on citizen requests for traffic signals at the above intersection, the City retained Hampton Lenzini and Renwick to o perform a traffic signal warrant study. The study indicates the intersection warrants traffic signals . Staff submitted the study to the Kane County Division of Highways for approval and implementation. Based on the study, the County prepared plans for temporary signals and is now ready for bidding. The County has also reviewed a request from the City to participate in the cost of installing the temporary signals . The County has declined participation because their permit for the construction of the College Green Drive connection to Randall Road specifically required the City (and the developer) to pay for the cost of a permanent traffic signal installation. In order for the County to proceed with the installation of the temporary signals, a letter (sample attached as exhibit A) must be forwarded by the City agreeing to pay all costs . The costs will include design engineering, bidding, construction, construction engineering and electricity on a permanent basis . The City routinely agrees to pay electrical costs for signals on City/County intersections . The City receives electricity for signals from ComEd at no cost . The permanent traffic signals can be installed once the Spartan Drive extension is completed (scheduled to start in 2001) . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Kane County Division of Transportation - Randall Road and College Green Drive Signals October 2, 1997 Page 2 FINANCIAL IMPACT V � The agreement requires the City to pay Kane County $30, 000 . 00 for the cost of the temporary signals within 30 days of the contract award by Kane County. The City has not budgeted monies for the above work in 1997 . The project will require locating a source of funding. Should the City Council wish to pursue a project option beyond the base budget, the following funding sources are available: Funding Option #1 - 1997 Unallocated Riverboat Lease Funds Through 1997, the City has received approximately $186, 000 above projections . To date, approximately $58, 300 is available for programming from the Riverboat Lease Fund. Funding Option #2 - 1997 Unallocated Riverboat Funds Through 1997, the City has received $1 . 85 million above projections, $677, 000 has been approved for other projects . To date, there is $1 . 175 million available for programming from 1997 Riverboat proceeds . Funding Option #2 - General Fund Contingency oThe adopted General Fund budget contains a $520, 000 contingency to allow for unplanned expenditures and/or an unexpected revenue shortfall . A budget amendment will be necessary. LEGAL IMPACT None. ALTERNATIVES Delay the project and budget funds in 1998 . RECOMMENDATION It is recommended that City Council authorize the Mayor to sign the letter to Kane County. Respectf ly submitted, David L. Lawry, P. ' . D. - .r of Publi Wo s tow Ro•'-rt 0. Malm Int-rim City Manager JE/do Attachments OF ECC�'V City of Elgin Mayor ,►��``11i, Kevin Kelly Council Members Terry Gavin Robert Gilliam John T. McKevitt Ed Schock EXHIBIT A John Walters Marie Yearman SAMPLE LETTER September 26, 1997 Mr. Michael McCoy, Chairman Office of the County Board Kane County Government Center 719 Batavia Avenue Geneva, IL 60134 Re: College Green Drive and Randall Road Temporary Signals Dear Mr. McCoy: The City of Elgin hereby agrees to pay the County to design and install the temporary signals at the subject intersection. The rik City shall issue the County a check for thirty thousand dollars ( $30,000) which the County represents as the total cost to design and install said temporary signals . This check shall be issued within thirty days of the County' s award of the project. It is our understanding that the County will be following up with an intergovernmental agreement. Sincerely, CITY OF ELGIN Kevin Kelly, Mayor do 150 Dexter Court • Elgin, IL 60120-5555 • Phone 847/931-6100 • Fax 847/931-5610 • TDD 847/931-5616 ® Pnnted on recycled paper