The URL can be used to link to this page

Home My WebLink About97-246 Resolution No. 97-246 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH RON BAKER PAINTING, INC. FOR 1995 TRAFFIC SIGNAL PAINTING WHEREAS, the City of Elgin has heretofore entered into a contract with Ron Baker Painting, Inc . for 1995 traffic signal painting; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert 0. Malm, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: October 8, 1997 Adopted: October 8, 1997 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS ' TRAFFIC SIGNAL PAINTING- 1995 CHANGE ORDER NO. 1 October 9, 1995 SCOPE: This Change Order No. 1 will include the adjustment in quantities and additions to the awarded quantities to complete the project in a satisfactory and acceptable manner. The contractor for this project was Ron Baker Painting, Inc., 40W731 Plank Road, Hampshire, IL 60140. REASONS FOR CHANGE: This Change Order No. 1 is necessary due to adjustment in quantities and additions of some items not in the original contract on an agreed price basis. The agreed price was considered reasonable by the staff. The contract called for all traffic signal equipment to be painted Imperial Bronze. The work was already in progress when it was determined that several traffic signal controllers were damaged by a combination of high internal cabinet temperatures in aluminum cabinets. For several years the Illinois Department of Transportation(IDOT) has not painted their aluminum traffic signal controller cabinets, preferring to retain the heat reflective characteristics of the cabinets' natural aluminum finish. Accordingly, this year's traffic signal painting contract was changed and the contractor was required to remove all existing paint form the aluminum cabinets. There was one steel cabinet which was painted with two coats of aluminum paint. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original bid price from Ron Baker Painting, Inc. was $22,000.00. Due to the adjustments in quantities and additions, the total project cost was$24,800.00 or$2,800.00 more than the bid price. The adjusted quantities and the prices are as shown in the table below: items Additions Adjustment 1. Stripping of paint at 10 locations @ a$300.00 $3,000.00 2. Painting Traffic Control panels at one intersection @ $100.00 $100.00 3. Not applying paint at 3 cabinets @ $100.00 - $300.00 Totals $3,100.00 - $300.00 • Total net addition to the contract is $2,800.00. 10/02/07 THU 14:31 FAX 847 031 6041 CITY OF ELGIN PUB. WORKS 1002 ELGIN,ILLINOIS TRAFFIC SIGNAL PAINTING- 1995 CHANGE ORDER NO. 1 Page 2 • The total approved amount for this project is$22,000.00. By reason of this Change Order No. 1, the total cost of the Traffic Signal Painting- 1995,with Ron Baker Painting, Inc. will be increased by Two Thousand and Eight Hundred 00/100 Dollars($2,800.00). OTHER CONTRACT PROVISIONS:All other contract provisions will remain the same. Agreed to this (6 7``, day of r)e# eoZ, 199 '7 Recommended; PUBLIC W• ' , DEPARTMENT (i , By: - Date: (<_ (G - C/� ' Accepted: RON BAKER PAINTING,INC.. Party of •- Second dart(Contractor) By: A /22/ (1 ` 1/ Date: /2//L/V Approved: CITY 9F- Pam ofthe r st P Owner) Date: qq r ,��O F.Ez ° ti. Agenda Item No.f City of Elgin aI ^n°R4TC0 FF�'�� September 17, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Change Order No. 1, Final Payment and Acceptance 1995 Traffic Signal Painting PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the approval of Change Order No. 1 to accept the completed work and to authorize the final payment for the 1995 Traffic Signal Painting Project. BACKGROUND The City Council awarded the contract for this project to Ron Baker Painting, Inc. of Hampshire, Illinois at their meeting of July 27, 1995 . The project consisted of painting fourteen traffic signals . The original contract approved by the City Council was for $22, 000 . 00 . Due to some adjustment in quantities and addi- tions of some items not in the original contract, the total value of the completed project amounted to $24, 800 . 00 . This change order was originally submitted to the City Council for approval at the Committee of the Whole Meeting on October 25, 1995. An objection was presented at that meeting regard- ing the quality of work performed by Ron Baker Painting, Inc . As a result, the City Council tabled payment when it appeared on the Regular agenda. Testing Services Corporation was contracted to test the thickness of the new paint applied at all of the sites in- volved in this contract. The results of this testing indicat- ed that the paint thickness at four intersections did not meet the manufacturer' s recommended thickness for two coats of paint. It was not possible to determine if only one thick coat of paint or two thin coats of paint had been applied. Regardless, because the paint thickness did not meet the paint manufacturer' s recommended thickness for two coats, Ron Baker Painting was required to repaint the four intersections involved. The repainting has been completed. The four rift intersections were retested and the paint thickness met or exceeded the recommended thickness . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED ' 199 Traffic Signal Painting September 17 , 1997 Page 2 None. driA_ FINANCIAL IMPACT The funding for the 1995 Traffic Signal Painting project was included within Account 010-3322-753. 92-85, Project No. 339543, budgeted in the amount of $24, 000 . 00 . The total project cost, including additions and deductions, is $24,800 . 00, or $800 . 00 over the budgeted amount. Payouts totaling $22 ,000 . 00 have been completed. The remaining amount of $2,800 . 00 is available in Account No. 010-3321-753 . 40-09 which is designated for traffic signal painting. L LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION it is recommended that City Council authorize execution of Change Order No. 1 in the amount of $2,800 . 00 and direct staff to execute the change order document. It is further recom- F '' mended that the City Council accept the completed project and authorize the final payment of $2 , 800 . 00 to Ran Baker Paint- ing, Inc. Respectfully submitted, c2—c:P f- . David L. Lawry, P. E. Di - or of Public s i ��/, / f Robe 0. Malm Inter'm City Manager CGP:mg