Loading...
HomeMy WebLinkAbout97-235 Resolution No. 97-235 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SCHOOL DISTRICT U-46 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with School District U-46 for the School Liaison Officer Program for 1997-1998, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: September 24 , 1997 Adopted: September 24 , 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT BETWEEN SCHOOL DISTRICT U-46 AND THE CITY OF ELGIN EXTENDING THE SCHOOL LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1997/98 For and in consideration of the mutual promises, covenants, and condition contained herein, the City of Elgin, hereafter referred to as the City and School District U-46, hereafter referred to as the District, agree to establish and operate a School Liaison Officer Program for the up-coming school calendar year of 1997/98 and covering those days of the calendar year when school is officially in session as follows: 1) Program There is hereby established the School Liaison Officer (SLO) program. Generally this program involves the assignment of a City of Elgin police officer to Larkin and Elgin High Schools; Abbott, Kimball, Larsen and Ellis Middle Schools; and Gifford Street Alternative School. The base salary including fringe benefits for the assigned officers shall be provided for by the City in total with the exception of any and all overtime expenses incurred as a direct result of the SLO program which will be paid by the District at the existing officer's particular rate. Although the officers shall remain employees of the City of Elgin, upon assignment, such officers shall work with and be under the general direction of District staff and shall establish and operate such programs and activities consistent with the intent of this program. Essentially, the program involves the assignment of a sworn police officer to a specific school. Although remaining an employee of the City, the responsibility for direction and supervision of the officer when assigned to school duties, shifts from the police department to the school's administrator and/or staff. The SLO works in the school as a member of the school's guidance team and serves many of the roles associated with a dean's assistant. In addition to normal school duties, the SLO attends specified extra-curricular activities of the school at the school administration's direction. These activities involve but may not be limited to athletic events and school sponsored dances. The scope of the SLO is basically unlimited, except in the area of counseling. Although certain levels of counseling are a part of the SLO's duties, serious counseling needs are referred to the school's professional staff. As a member of the police department, the SLO conducts original investigation of all criminal and quasi-criminal acts which occur during the regular school day which would have previously necessitated the dispatch of a patrol unit. The officer's presence prompts rapid and positive responses to all calls for service. In addition to conducting original investigations, the SLO is assigned cases for follow-up through the Major Investigations Division Juvenile Bureau. The criteria for assignment is the offender or victim's school assignment: time, date, and offense are secondary. These cases would involve a myriad of acts committed • after school hours and/or on weekends. The SLO will be responsible for conducting such investigations in conjunction with other school responsibilities within reason. The school calendar is one hundred and seventy-five (175) days. During extended school breaks and during the summer months of June-July-August, the SLO will be assigned in the police department as operationally necessary and directed by the Chief of Police. 2) Duties The duties of the SLO may include but are not limited to the following: A. Promote rapport between police officers and students in the school. B. Promote a working relationship with school counselors. C. Promote working relationship with other police counselors within the U-46 School District. D. Meet periodically with building and district administration to discuss and evaluate police counselor activities. E. Make presentations to students, parents, and staff members on law and law enforcement, safety, and good citizenship. F. Refer troubled students to proper professional help within the student services division of the school. G. Plan preventive substance abuse programs. H. Work with parents of runaway students. I. Counsel students who are established juvenile offenders. J. Assist school officials in the enforcement of truancy laws. K. Represent the high school along with the Dean on any criminal, misdemeanor, or traffic court action involving the students. L. Work beyond regular scheduled hours when required to successfully complete an assignment or case. M. File appropriate case reports with the respective municipal police department. N. Protect school, staff, and students from violations of the law. 0. Assist with traffic control. P. Check unauthorized personnel in and around the school. Q. Assist the administration with crowd and vehicle control at special events, and coordinate additional help if needed. R. Receive police referrals involving students. S. Maintain a record of daily activities. T. Perform police duties as assigned by the police department during the periods when school is in session as long as such activities do not interfere with student's curriculum schedule. U. Perform other duties as specified by the Assistant Principal. 3) Staffing The program shall consist of the City assigning one officer to Larkin High School, one officer to Elgin High School, one officer to Larsen and Ellis Middle Schools, one officer to Abbott and Kimball Middle Schools, and one officer to Gifford Street Alternative School to act as the SLO for the respective schools. The SLO will begin his or her duties on the first day of school and continue each day that school is in session until the last day of classes. This is expected to be 175 days. 4) Salary and Other Related Costs The salary (to include the fringe benefit package) of the five School Liaison Officers shall be shared between the City of Elgin and School District U-46 as identified on Exhibit A of this agreement to cover the school year of 1997-98. Any overtime expenses necessitated by the District scheduling requirements and in conjunction with the SLO's duties shall be paid for by the District at the officer's overtime rate as established by the City through contractual agreements. These overtime hours include the officer's attendance at school dances, athletic events, or other school related extra-curricular activities scheduled by the District. • The City will calculate overtime costs as approved by the District and submitted by the officers, and then bill the District for the overtime costs incurred. Billing shall occur at the end of each semester period. Additionally, the District shall provide the SLO office work space, telephone, and other related commodities as previously contributed, plus personal vehicle expenses incurred for school business at the rate established and scheduled (see Exhibit A attached). 5) Term This agreement may be terminated by either party at any time. WHEREFORE, the parties have caused their signatures and seals to be affixed hereto this 3) day of SGf 7 Ec. , 1997. CI ► o GIN by dji.. Rob=s Malm, Interim City Manager SCHOOL DISTRICT U-46 by . tleytg, 4.SI sr l r r�l='P6 i u A//f-Ac Exhibit A 1997/98 School Liaison Officer Program Five officers (1 - Larkin High School, 1 - Elgin High School, 1 - Larsen and Ellis Middle Schools, 1 - Abbott and Kimball Middle Schools, 1 - Gifford Street Alternative School) beginning with the first day of school and ending the last day of school for the 1997/98 school term. Personnel Costs Salary & Fringe Benefits Total salary and benefits, based on 71% or 185 days of the $214,664.41 officer's total year. 1997/98 School Year City of Elgin Share (estimated) $ 195,012.03 District U-46 Share @ 50% 107,332.20 $ 302,344.24 Overtime Costs All overtime costs associated with the SLO program and incurred as a result of extra curricular activities shall be paid by the District at the existing overtime rate for the officer. Overtime incurred by the officer during the school calendar year and as a result of criminal or quasi-criminal investigations shall be paid by the City through normal payroll channels and procedures. Note: Costs estimated on the previous year usage of $2,603 for five officers. City of Elgin Share - 0 - District U-46 $16,000 (est. On previous year usage of 100 hours at projected $32.00 per officer = 500 hrs.) Capital Expenditures None estimated nor scheduled in 1997-98. Vehicle Expenditures The District is to continue its financial support of the personal use vehicle agreement as established in the 1997-98 program at $.22 mile or the prevailing rate as exists in the District at the time of program initiation in 1997-98. Office/Commodities The District will provide office space, telephone, and other commodities in support of the SLO program. ,0 OF E4Ci Agenda Item No. City of Elgin • August 22, 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Proposal for School Liaison Officer for Central High Alternative Program PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider implementing a School Liaison officer for Central High U-46 Alternative Program. BACKGROUND eows As growth continues in the Alternative Programs at 355 E. Chicago Street, it has become more apparent that a school liaison officer is needed to assist with the safety and control of the students. A large number of calls for service are received by the police department from the site. Approxi- mately 250 students are currently enrolled. A study was done from August 1995 through June of 1996 at the location which showed total crime of 43 crimes . Officers also responded to 61 service type calls during that time frame. The crime rate was drastically higher than either of the other two high school locations within the City. Many of the students at the Alternative Education Site have not matured emotionally and/or socially and have many adjust- ment problems. Another concern are those non-students who "hang around" the outside of the building causing problems for the students and staff when entering and exiting the building. Other programs in the building have experienced similar problems with outside elements coming into the building. Members of the alternative education program and the police department feel that the school liaison officer would serve to prevent many situations which occur. Each of the high schools work closely with the school liaison tow officer to maintain safe school environments. The addition of a school liaison officer to the alternative education program would also be of benefit to the surrounding neighborhood. School Liaison Page # 2 tow COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Dr. Paul Patterson, U-46 School District Administration • Dr. C.R. Bradford, Gifford Street High School Ms. Karen Fox, Grant Writer, School District Clem Maija, Kane County Regional Office of Education Regional Office of Education ?t,FINANCIAL IMPACT The five year cost of a police officer is approximately $270, 000 including salary, benefits, training, and equipment (does not include a cruiser) . With School District U-46 agreeing to pay 50 percent of these costs ($135, 000) plus the COPS Grant funding of $75, 000 over two to three years, the City' s five year cost for the additional School Liaison Officer would be approximately $60, 000. Consideration of this new position is being moved ahead of the regular budget process due to the need to fill the position early in the school year, a critical time of the year in terms of gang recruitment. LEGAL IMPACT emk An intergorvernmental with U-46 should be developed and the program may require a budget amendment. ALTERNATIVES The City may choose not to approve this position and a school liaison officer would not be assigned. The R.O. P.E. officer and beat officer would then continue to respond for calls for service and patrol the area when available. RECOMMENDATION It is the recommended that the City approve this partnership with School District U-46 and establish the position of "School Liaison Officer" at the Central High School Alterna- tive Program. Res a tfully submitted, , -oo 4 (/ef44- Charles A. Gruber ief o , Police 4 I0 Robe, t 0. Ma lm Interim City Manager choO� 35Administrative Office el— .till SD J 5 East Chicago Street � District Elgin, Illinois 60120-6543 (847) 888-5000 U •46 FAX (847) 888-0272 �► A Tradition of Teaching Excellence/IIIDr. Marvin E. Edwards Superintendent of Schools August 22, 1997 Charles A. Gruber Chief of Police Elgin Police Department 151 Douglas Avenue Elgin,IL 60120-5555 Dear Chief Gruber, School District U-46 is in full support of placement of a Police Liaison r Officer at the Alternative High School (Gifford Street High School). Funding to pay the district's portion of the cost for the officers will be paid through a grant obtained from the Kane County Superintendent's Office. The total cost to the City of Elgin and School District U-46 will be divided as other school Liaison Officers' positions. Sincerely, .--.4-1.9 c`/P4).--A,—.--1.---- Lalo Ponce Area Superintendent LP/jmc School District U•46 Serves: Bartlett, Elgin, Hanover Park, South Elgin, Streamwood, Wayne and portions of Carol Stream, Hoffman Estates, St. Charles, Schaumburg and West Chicago