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HomeMy WebLinkAbout97-22 Resolution No. 97-22 RESOLUTION AUTHORIZING EXECUTION OF A GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF JUSTICE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, be and is hereby authorized and directed to execute a grant award from the United States Department of Justice, Office of Justice Programs, under the Local Law Enforcement Block Grants Program, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: January 22, 1997 Adopted: January 22, 1997 Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk •F Agenda Item Na C ( LI ) ity of Elgin 0 o9�A'4TED FE ~ eak January 16, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Acceptance of a Grant from the Bureau of Justice Assistance PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information for the accep- tance of a grant from the U.S . Department of Justice, author- ization of matching funds and formation of an advisory board. BACKGROUND The United States Department of Justice, Bureau of Justice Assistance, has authorized a grant award to the City of Elgin for $83,521 to reduce crime and improve public safety. The Grant is issued as a result of a Federal Local Law Enforcement Grant program and has specific requirements for the use of this money. The requirements are: 1) A local match of $9,280 2 ) Formation of an advisory board to consider how the money should be spent. The board must be comprised of repre- sentations from the following groups : a) the Police Department b) the Local Prosecutor' s office c) the Local Court System d) the Local Public School e) a local nonprofit,educational, religious or community group active crime prevention or drug use prevention or treatment 3) Audit requirements This grant was originally awarded in September of 1996 but was not received until a second copy was requested and delivered in December of 1996 . The Justice Department is anxious to award these funds . r Grant from Department of Justice January 16 , 1997 T Page 2 • COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED ^" The City Council must appoint an advisory board if the funds are to be accepted. FINANCIAL IMPACT The local match of $9,280 is available within the overall 1997 Police Department budget. The grant requires that a separate fund and account be established. Additional audit work would need to be performed by the City' s independent auditors at an estimated cost of $500 . LEGAL IMPACT The Grant proposal has been reviewed and confirmed that the City is in compliance with all federal anti-discrimination laws . ALTERNATIVES The Mayor and members of the City Council may choose not to accept this grant. RECOMMENDATION it is recommended that the City Council authorize the Mayor to A7) accept this grant and approve the necessary matching funds . It is further recommended that an advisory board be established to make a recommendation to the City Council for the expendi- ture of these funds . Respectfully submitted, CahJL . hhki4 74 . J6,60.4 Charles A.Gruber Ch' of police ; 1/ , agva......... IC Rob rt 0. Maim Interim City Manager JB/jb Attachments 441) U.S. Department of Justice I.` ;M;:.4'� l Office of Justice Programs Bureau of Justice Assistance December 12, 1996 `�`' `�iZ'\4� Washington, D.0 20531 The Honorable Kevin Kelly Mayor, City of Elgin To the Attention of: Robert Maln, City Manager 150 Dexter Court Elgin, Illinois 60120-5555 RE: Local Law Enforcement Block Grants Program Second Award Package Dear Mayor Kelly: At your request we are forwarding a second award package for the Local Law Enforcement Block Grants Program for the City of Elgin. The initial mailing of award packages was done in late October; you subsequently notified us that the City of Elgin was unable to locate that package. This package has been sent via Federal Express in order to verify receipt. Please sign the award form and special conditions, return a copy of the documents to the LLEBG Control Desk, 3rd Floor, 633 Indiana Avenue,NW, Washington, D.C. 20531. Also enclosed is the Request for Payment Form. Please sign this and return the original to us at the above address. The Follow-Up Information Form should be returned once you have information to report regarding your public hearing and advisory board. Your returning the signed Award, Special Conditions and Request for Payment Form, enables this Office to process payment to your jurisdiction. Prior to the obligation of any grant funds, the Follow-Up Information Form must be returned to the Office for review and a Grant Adjustment Notice (GAN) issued. The GAN will clear the applicable special conditions and allow the jurisdiction to begin to obligate funds. Should you have any questions,please do not hesitate to contact us at(202) 305-2088. Sincerely, - - 4 . l Patricia Dot). - edaris t Chief, Grants • dministr: .n Branch Local Law Enforcemen : ock Grants Program Division • U.S. DEPARTMENT OF JUSTICE AWARD *t•*��sGfk OFFICE OF JUSTICE PROGRAMS '%i 11 J= j ❑ OJT' © BJA E OJJDP © GRANT PAGE 1 OF 6 +lmcsr ❑ BJS NIJ OVC COOPERATIVE AGREEMENT CHECK APPROPRIATE BOX 1. GRANTEE NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER 96-LB-VX-3 63 5 City of Elgin 150 Dexter Court Elgin, IL 60120-5555 5. PROJECT PERIOD: FROM 10/01/96 TO 09/30/98 BUDGET PERIOD: FROM 10/01/96 TO 09/30/98 IA. GRANTEE IRS/VENDOR No. 366005863 6. AWARD DATE: 09/30/96 7. ACTION X INITIAL 2. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 8. SUPPLEMENT NUMBER ❑ SUPPLEMENTAL 2A. SUBGRANTEE IRS/VENDOR NO. 9. PREVIOUS AWARD AMOUNT . '$ 0.00 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 83,521.00 Local Law Enforcement Block Grants Program 11. TOTAL AWARD $ 83,521.00 - 12. SPECIAL CONDITIONS (Check, if applicable) X THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTE ON THE ATTACHED 05 PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT ❑ TITLE I OF THE OMNIBUS CRIME CONTROL AND SAFE STREETS ACT OF 1968. 42 U.S.C. 3701, ET. SEQ., AS AMENDED. TITLE II OP TEE JUVENILE JUSTICE AND DELINQUENCY PREVENTION ACT OF 1974. 42 U.S.C. 5601, ET. SEQ., AS AMENDED ❑ VICTIMS OF CRIME ACT OF 1984, 42 U.S.C. 10601, ET. SEQ., PUBLIC LAW 98-473, AS AMENDED. 0 OTHER (Specify): Omnibus Appropriations Act of 1996 14. FUTURE FISCAL YEAR(S) SUPPORT: SECOND YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: THIRD YEAR'S BUDGET PERIOD: N/A AMOUNT OF FUNDS: N/A TYPE OF FUNDS: 15. METHOD OP PAYMENT THE GRANTEE WILL RECEIVE CASH VIA A LETTER OF CREDIT ❑ YES X NO AGENCY APPROVAL OMMIUMEMORMif GRANTEE ACCEPTANCE IMIUMMfflagefk • 16. TYPED NAME AND TITLE OF APPROVING OJP OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Nancy E. Gist, Director Kevin Kelly Bureau of Justice Assistance Mayor 17. SIGNATURE OF APPROVING OJP OFFICIAL 19. SIGNA OF AUTHORIZED GRANTEE 19A. DATE -)4?-'1-'1--"-- 7/di - I / 97 AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODE 21. L16681 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X V L1 80 00 00 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. U.S. DEPARTMENT OF JDSTICE ,S.N{,YT per AWARD CONTINUATION OFFICE OP JUSTICE PROGRAMS 1W_ SHEET . 3/ O isrms'? OJP X BJA OJJDP +c��t PAGE 2 OF 6 QBJS I] NIJ C OVC CHECK APPROPRIATE BOX X GRANT COOPERATIVE AGREEMENT PROJECT NUMBER 96-LB-VX-3635 AWARD DATE 09/30/96 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2 . The recipient agrees to comply with the organizational audit requirements of OMB Circular A-128, "Audit of State and Local Governments" . In conjunction with the beginning date of the award, the audit report period of the state or local governmental entity to be audited under the single audit requirement is January 1, 1996 to December 31, 1996 . The audit report must be submitted no later than February 1, 1998 and for each audit cycle thereafter covering the entire award period as originally approved or amended. The management letter must be submitted with the audit report. Subsequent audits must be submitted no later than thirteen (13) months after the close of the recipient organization' s audited fiscal year. The submission of the audit report shall be as follows: An original and one copy of the audit report shall be sent to the U.S. Department of State. Also, a copy of the audit report shall be sent to: Robert C. Gruensfelder Chicago Regional Audit _Manager CitiCorp Center 5413 West Madison - Suite 3510 Chicago, IL 60661 and a copy of your audit transmittal letter addressed to the Federal Regional Inspector General' s office shall be sent to: Audit Services Office of the Comptroller Office of Justice Programs Department of Justice Room 942 633 Indiana Avenue, N.W. Washington, D.C. 20531. 3 . The recipient agrees to submit its corrective action plan with the audit report to the DOJ Regional Inspector General for Audit, when there are findings/recommendations disclosed in the audit report. The corrective action plan should OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. ■ U.S. DEPARTMENT OF JUSTICE SYyTOIj AWARD CONTINUATION . s*ts•**sh OFFICE OF JUSTICE PROGRAMS f �� 1����� SHEET— 2'g;ro„n.•'',rd' OJP X BJA — OJJDP '6v*'ci� — — PAGE 3 OF 6 BJS NIJ OVC CHECK APPROPRIATE BOX X GRANT ❑ COOPERATIVE AGREEMENT PROJECT NUMBER 96-LB-VX-3635 AWARD DATE 09/30/96 SPECIAL CONDITIONS include: (1) specific steps taken to comply with the recommendations; (2) timetable for performance and/or implementation date for each recommendation; and (3) description of monitoring to be conducted to ensure implementation. - 4 . The recipient shall submit one copy of all reports and proposed publications resulting from this agreement twenty (20) days prior to public release. Any publications (written, visual, or sound) , whether published at the recipient ' s or government ' s expense, shall contain the following statement: (NOTE: This excludes press releases, newsletters, and issue analyses . ) "This project was supported by Grant No. 96-LB-VX-3635 awarded by the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Points of view in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice. ” 5 . The recipient agrees to provide information required for the evaluation or assessment of any activities within this project. 6 . The recipient agrees to provide $5,280 over the grant period in a cash match. The recipient is reminded that the match funds are auditable under Special Condition #2 and will be binding to the recipient. 7 . The recipient agrees to submit, at a minimum, semi-annual reports on its programmatic activities . The first programmatic report will be due on January 30, 1997, covering the period of October - December, 1996. The next report will be due on July 31, 1997 and cover the period of January - June, 1997 . The next report should cover the next six month period and is due thirty (30) days after the end of the six month period for the life of the grant. A final report on the programmatic activities is due 120 days following the end of the grant period. 8 . . The recipient agrees to establish a trust fund in which the Bureau of Justice Assistance will deposit all payments received under this award. For the purposes of this grant, a trust fund is an interest bearing account that is specifically designated for this Program. Only allowable OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. • U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION *rts*•+���� OFFICE OF JUSTICE PROGRAMS 11�r� SHEET or '• ❑ OJP X BJA ❑ OJJDP PAGE 4 OF 6 BJS ❑ NIJ _ OVC — CHECX APPROPRIATE BOX GRANT -- COOPERATIVE AGREEMENT PROJECT NUMBER 96-LB-VX-3635 AWARD DATE 09/30/96 SPECIAL CONDITIONS program expenses can be paid from this account. This fund may not be utilized to pay debts incurred by other activities beyond the scope of the Local Law Enforcement Block Grants Program. The recipient also agrees to use the grant amount in the trust fund (including interest) ,during the period not to exceed 24 months from the date of the first Federal payment. 9 . The recipient agrees to submit quarterly financial reports. The financial report is due 45 days after the end of each calendar quarter. A final financial report is due 120 days following the end of the grant period. 10 . No funds shall be used to supplant state or local funds that would otherwise be made available for such purposes. 11. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 CFR 42 .302) , that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in the suspension of the drawdown of funds . 12 . The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, as described in the applicable purpose area of Subpart A section 101 (a) (2) , that the recipient and/or unit of local government will achieve a net gain in the number of law enforcement officers who perform nonadministrative public safety service. 13 . The recipient agrees, if the funds are used for the hiring and employing of new, additional law enforcement officers and support personnel, that the recipient or units of local government will establish procedures to give members of the Armed Forces who, on or after October 1, 1990, were or are selected for involuntary separation (as described in section 1141 of title 10, United States Code) , approved for separation under section 1174a or 1175 of such title, or retired pursuant to the authority provided under section 4403 of the Defense Conversion, Reinvestment, and Transition Assistance Act of 1992 (division D of Public Law 102-484; 10 U.S.C. 1923 note) , a suitable preference in the employment of persons as additional law enforcement officers or support personnel using funds made available under this Program. 0.71, FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION ►ss�i�\ OFFICE OF JUSTICE PROGRAMS SHEET o,:'•nn,P•�' ' cup XI BJA OJJDP 'tnT1C PAGE 5 OF 6 BJS ❑ NIJ ❑ OVC CHECK APPROPRIATE BOX GRANT ❑ COOPERATIVE AGREEMENT PROJECT NUMBER 96-LB-VX-3635 AWARD DATE 09/30/96 SPECIAL CONDITIONS 14 . The recipient agrees if funds are used for enhancing security or crime prevention, that the unit of local government -- (a) has an adequate process to assess the impact of any enhancement of a school security measure that is undertaken under subparagraph (B) of section 101 (a) (2) , or any crime prevention programs that are established under subparagraphs (C) and (E) of section 101 (a) (2) , on the incidence of crime in the geographic area where the enhancement is undertaken or the program is established; (b) will conduct such an assessment with respect to each such enhancement or program; and (c) will submit to the Bureau of Justice Assistance an annual written assessment report. 15. The recipient agrees that prior to the obligation of funds at least one (1) public hearing will be held regarding the proposed use of the payment under the Local Law Enforcement Block Grant in relation to its entire budget. At the hearing, persons shall be -given an opportunity to provide written and oral views to the unit of local government about the entire budget and the relation of the Grant to the entire budget. The recipient will hold the public hearing at a time and place that allows and encourages public attendance and participation. 16 . The recipient agrees that prior to the obligation of any funds received under the Local Law Enforcement Block Grants Program, it shall establish or designate an advisory board. While membership on the advisory board may be broader, it must include a representative from -- (a) the local police department or local sheriff ' s department; (b) the local prosecutor' s office; (c) the local court system; (d) the local public school system; and (e) a local nonprofit, educational, religious or community group active in crime prevention or drug use prevention or treatment. OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. U.S. DEPARTMENT OF JUSTICE AWARD CONTINUATION 4�yrT w; y*t�*i���';• OFFICE OF JUSTICE PROGRAMS 1SHEET N �- ,emcc ] OJP X BJA ❑ OJJDP J PAGE 6 OF 6 ❑ BJS NIJ ❑ OVC CEECK APPROPRIATE BOX © GRANT 0 COOPERATIVE AGREEMENT PROJECT Nt3 BER 96-LB-VX-3635 AWARD DATE 09/30/96 SPECIAL CONDITIONS The advisory board must review the application for funding under the Local Law Enforcement Block Grants Program, and it must be authorized to make nonbinding recommendations to the recipient/unit of local government for the use of funds received under the Program. Grantee Acceptance of Special Conditions 7.5/ SIGNATURE OF AUTHORIZED ICIAL DA / 3/77 OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE. U.S. Department of Justice Vt. •. Office of Justice Programs Bureau of Justice Assistance Office of the Director Washington. D.C. 20531 September 30, 1996 Kevin A. Kelly Mayor City of Elgin 150 Dexter Court Elgin, IL 60120-5555 RE : Local Law Enforcement Block Grants Program Dear Mr. Kelly: I am pleased to inform you that the Bureau of Justice Assistance (BJA). has approved the City of Elgin' s application for funding under the Local Law Enforcement Block Grants Program (LLEBG) , in the amount of $83 , 521 . The purpose of the LLEBG Program is to reduce crime and improve public safety. This Block Grant Award may be used for any of the Purpose Areas described in the statute . Enclosed you will find the Grant Award and Special Conditions documents . Please sign these forms and return a copy to the LLEBG Control Desk, Room 304-C, Financial Management Division, Office of the Comptroller, Office of Justice Programs, 633 Indiana Avenue, NW, Washington, D.C. 20531 . If you have any questions in regard to this award, or if BJA can be of further assistance to you, please do not hesitate to contact the Grants Administration Branch, Local Law Enforcement Block Grants Program Division at (202) 305-2088 . I look forward to a continuing partnership with the City of Elgin in furtherance of this important criminal justice program. Sincerely, --�" Nancy E . Gist Director Enclosures . U.S. Department of Justice Ne) ti Office of Justice Programs • Office for Civil Rights Washington, D.C. 20531 September 30, 1996 Kevin A. Kelly Mayor City of Elgin 150 Dexter Court - Elgin, IL 60120-5555 Dear Law Enforcement Block Grantee : Congratulations on your recent award. Because you have submitted Certified Assurances that your agency is in compliance with applicable civil rights laws, this office has determined that you have met this requirement in the Department of Justice regulations governing recipients of Federal financial assistance (see 28 C. F.R. sec . 42 . 204 , Applicants ' Obligations) . As Director of the Office for Civil Rights (OCR) , Office of Justice Programs, I would like to offer you my assistance in completing the conditions of these Assurances, specifically Nos . 13 , 14, and 15, as the grant goes forward. As you know, equal opportunity for the participation of women and minority individuals in employment and services provided under programs and activities receiving Federal financial assistance is required by law. Therefore, if there has been a federal or state court or administrative agency finding of discrimination against your agency, please forward a copy of such order or consent decree, as required by Assurance No. 14, to OCR at the U.S . Department of Justice, Office of Justice Programs, Office for Civil Rights, 633 Indiana Avenue, N.W. , Washington, D. C. 20531 . (1) If you have already submitted an EEOP as part of another award from the Office of Justice Programs (OJP) within this grant period, or if you have certified that no EEOP is required, it is not necessary for you to submit another at this time . Simply send a copy of the letter you received from OCR showing that your EEOP or certification is acceptable . Additional Instructions For Grantees Receiving $500, 000 Or More : In accordance with Assurance No. 15 , and as a recipient of $500 , 000 or more (or $1, 000 , 000 in an 18-month period) , with 50 or more employees, you must submit an Equal Employment Opportunity Plan (EEOP) within 60 days from the date of this letter to OCR at the above address . (1) Alternatively, the grantee may choose to complete an EEOP Short Form, in lieu of sending its own comprehensive EEOP, and return it to OCR within 60 days of the date of this letter. This easy-to-follow EEOP Short Form reduces paperwork and preparation time considerably and will ensure a quicker OCR review and approval . The enclosed Seven-Step Guide to the Design and Development of an EEOP (which includes a Certification Form and an EEOP Short Form) will assist you in completing this requirement . NOTE : If agency has under 50 employees, regardless of amount of award, no EEOP is required; however, grantee must return applicable portion of Certification Form to OCR within 60 days . PURSUANT TO THE SPECIAL CONDITION REGARDING EEOP' S GOVERNING THIS AWARD, RECIPIENT ACKNOWLEDGES THAT FAILURE TO SUBMIT AN ACCEPTABLE EEOP IS A VIOLATION OF ITS CERTIFIED ASSURANCES AND MAY RESULT IN SUSPENSION OF DRAWDOWN OF FUNDS UNTIL EEOP HAS BEEN APPROVED BY THE OFFICE FOR CIVIL RIGHTS . Additional Instructions For Grantees Receiving $25 , 000 Or More, But Under $500 , 000 : Pursuant to Department of Justice regulations, each grantee that receives $25 , 000 or more and has 50 or more employees is required to maintain an Equal Employment Opportunity Plan (EEOP) on file for review by OCR upon request . Moreover, if the grantee is awarded $1, 000, 000 in an eighteen (18) month period, it must submit an acceptable EEOP to OCR. Please complete the applicable section of the attached Certification Form and return it to OCR within 60 days of the date of this letter. NOTE : If agency has under 50 employees, regardless of amount of award, no EEOP is required; however, grantee must return applicable portion of Certification Form to OCR within 60 days . Additional Instructions For Grantees Receiving Under $25, 000 : A recipient of under $25, 000 is not required to maintain or submit an Equal Employment Opportunity Plan (EEOP) in accordance with Assurance No. 15 . Instructions for All Grantees : In addition, all recipients, regardless of their type, the monetary amount awarded, or the number of employees in their workforce, are subject to the prohibitions against discrimination in any funded program or activity. OCR may require all recipients, through selected compliance reviews, to submit data to ensure their services are delivered in an equitable manner to all segments of the service population and their employment practices (2) are in compliance with equal employment opportunity requirements . If you have any questions, or need additional help please call OCR at (202) 307-0690 . Sincerely, , ,_4 Ine Al 4nzo / asso Director, Of ice for Civil Rights Enclosure (2) The employment practices of certain Indian Tribes are not covered by Title VII of the Civil Rights Act of 1964, 42 U. S .C. sec . 2000e. Q.S. DEPARTMENT OF JUSTICE GRANT MANAGER'S MEMORANDUM, PT. I: • t +r o• OFFICE OF JUSTICE PROGRAMS ``'�V PROJECT SUMMARY fir;} y;•o„nc•� � OJP BJA OJJDP X GRANT ❑ COOPERATIVE AGREEMENT • +tmc` ❑ BJS NIJ ❑ OVC PROJECT NUMBER CHECK APPROPRIATE BOX 96-LB-VX-3635 This project is supported under Title I of the Omnibus Crime Control and Safe Streets Act, 42 USC 3701, as amended. This project is supported under the Juvenile Justice and Delinquency Prevention Act of 1974, as amended. © Other: Omnibus Appropriations Act of 1996 1. STAFF CONTACT (Name, address & telephone number) 2. PROJECT DIRECTOR (Name, address & telephone number) Grants Administration Branch James Burns LLEBG Division, BJA City of Elgin 633 Indiana Avenue NW, 11th Floor 150 Dexter Court Washington, DC 20531 Elgin, IL 60120-5555 (202)305-2088 (847) 931-6004 3a. TITLE OF THE PROGRAM 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) Local Law Enforcement Block Grants Program 4. TITLE OP PROJECT Local Law Enforcement Block Grants Program 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADDRESS OF SUBGRANTEE City of Elgin 150 Dexter Court Elgin, IL 60120-5555 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/96 TO: 09/30/98 FROM: 10/01/96 TO: 09/30/98 9. AMOUNT OF AWARD 10. DATE OF AWARD - $ 83,521.00 09/30/96 11. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT N/A N/A 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT AVA N/A 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Local Law Enforcement Block Grants Program is authorized by the Omnibus Fiscal Year 1996 Appropriations Act, Public Law 104-134 for the purpose of providing units of local government with funds to underwrite projects to reduce crime and improve public safety. The Bureau of Justice Assistance will make direct awards to units of local ' government when award amounts are at least $10,000, to be used consistent with the statutory program purpose areas specified in section 101(a) (2). City of Elgin has indicated that it intends to distribute its Local Law Enforcement Block Grants funds under the following purpose area(s): (2) Enhancing Security (3) Crime Prevention NC/NCF OJT FORM 4000/1 (REV. 4-88) d.; (pit, U.S. DEPARTMENT OF JUSTICE 1, 0 OFFICE OF JUSTICE PROGRAMS . ►�►, BUREAU OF JUSTICE ASSISTANCE LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM REQUEST FOR PAYMENT GRANT NUMBER: 96LBVX3635 NAME OF GRANTEE: City of Elgin, Illinois VENDOR NUMBER: 366005863 AWARD AMOUNT: $ 83,521 As a recipient of a Local Law Enforcement Block Grants Program award, I hereby request payment. These funds will be placed into a trust fund in accordance with Public Law 104-134 and LLEBG Program guidance. I agree not to obligate any funds until Special Conditions #15 - Public Hearing and #16 - Advisory Board and if applicable, any conditions regarding disparate allocation and the submission of a joint spending plan, have been met and the special conditions released by the issuance of a grant adjustment notice. • SIGNATURE OF CHIEF E CUTIVE OFFICER/DATE LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM FOLLOW-UP INFORMATION FORM 96LBVX3635 City of Elgin, Illinois , )Y X 0. JNFo . Tt0 - A. DATE t)F APPL.ICATIEW BEV tEAv; B. f RESENTATIV C TYPE.()FORDER TA C)TtM R a E,BOARD TYPE :, .:. PTJ.TSI:.IC`EAR1NG,INFO`>RR1ATIEO €- A.TYPE(:tF HEATING N44 OF BEARINGS C.NC)TIFICeATKC)N ft tE D.TYPE Q'tU1CATICI t- - ,E,.ATTENt)EES 141.NO.OE CPJ1•ME;VTS C.tBOARR PRESENT P WERETNEY T: KE,N. " v iz W*EIZE THEY DISTRIBliT'1 T(,)-PUBLIC'! 3,3� 43 yr to � ' Ye1. C:y� si o 1 BJA R"T :,?, , ���'A O J. t1 lE t)F IE6� t t.t)ATE..OF Iivtf : ::s.+.. 4 LWPBATE()EPG'RP(,)SEAREAS— B. ENFR)RCEMENT SST T'T.1S.OFA£.L0 CATt0NS x:: .4 1.URING �.N0 OF OFFICERS. i's..NO.,(.../F tit CYT.Ig)EtY h COVER INIE L E&L;1PMMENTI 1ECHIN()L K3Y C..SECt1RtTY t 1 u.CYTHE R L?ZIRLIC CO WI.t1:S r.EST4Blicti u>SLII'T'€ T E AD.UDICTT1 a ;,! 1.IL.0\ENIEES M) OL.TS F T4N,,StC;Fc)RCEw G C:RIM P EVE T10P IE 11NiS. CERICON • A. I ; n *'Y' fig;, A �`° s,,,. r,3. t tf a+.a. nol above."I certt that this infonitattioinr i itt t . CERTIFICATION: By sib= � t}= �ti� �vitlt a)all tie�erat 1•egcttre�nents associated.icit[t ' ce� trtC�f e a�assi'talic.e;strict h}all LLEIG tequnrement' a Ciutiht ed xn the:Applicable: tut rid Aptilicatliin Kit. "(t:IN rt it 1.1. l.-019<)) .. � U.S. Department of .Justice Office of Justice Programs Bureau of Justice .1.c ictccnce O5+i September 30, 1996 Dear Local Law Enforcement Block Grantee: The Bureau of Justice Assistance (BJA) has recently completed processing over 2700 awards to States and units of local government eligible for Fiscal Year 1996 funding through the Local Law Enforcement Block Grants (LLEBG) Program. Enclosed in this package are a number of materials which need your attention, in order that we might be able to provide you with a full measure of service and further to ensure that you receive your grant funds in as timely a fashion as is practical. To that end, we ask that, within 30 days of receipt, the Chief Executive Officer of your jurisdiction counter-sign both the enclosed award document as appropriate in box number 19, and the special conditions at the bottom of page six, and return a copy to the LLEBG Control Desk, Room 304-C, Financial Management Division, Office of the Comptroller. Office of Justice Programs, 633 Indiana Avenue, NW, Washington, DC 20531. Execution of these documents denotes the official grantee acceptance of the award, and the grantee's agreement to comply with the attached special conditions. You will also note we've included a separate, one-page form titled, "Request for Payment". The form is on colored paper. In order for the Office of Justice Programs, Office of the Comptroller to release LLEBG funds for deposit into your Trust Account, the Chief Executive Officer of your jurisdiction must sign and return this form to the same address noted above. Payment will be made within 30-days of our receipt of the signed, returned form. In addition to your award document and special conditions, and Request for Payment form, we have included the following program-related materials: • An LLEBG Division Bulletin (goldenrod) which includes our mailing address, the main Division phone and fax lines, and an LLEBG Division Organization Chart which delineates our regional alignment and staff deployment. Any questions about your particular grant should be directed to the staff person assigned to your state as indicated in the LLEBG Bulletin; • An LLEBG Application Evaluation Form (blue) containing a number of questions about which medium you chose to use in applying for funds. This information will be particularly helpful to us in future years' LLEBG application and award processes, as well as in the Bureau of Justice Assistance's (BJA) overall efforts to improve and automate these processes. We as that you complete the Application Evaluation Form and submit it at the time that you submit the signed Award and Special Conditions to the LLEBG Control Desk; and, • The one-page, "Follow-up Information Form," which is to be completed and returned to the LLEBG Control Desk, once your jurisdiction has complied with Special Conditions 15 and 16, Advisory Board and Public Hearing, respectively. It is only upon compliance with both of these conditions that your jurisdiction may obligate and expend funds. We have included an instructions package to guide you in completing the Follow-up Information Form. Within the next 30 days you can expect to receive a variety of additional materials from us, aimed to assist you as you implement your LLEBG-supported programs. Among these are a • "Program Guidance Document." which will describe eligibility and program requirements in some detail, and a preliminary "Technical Assistance Compendium and Resource Guide." Currently arranged by Legislative Program Purpose Area, the Compendium is meant to provide an overview of technical assistance and training resources and publications available through the Bureau of Justice Assistance and other sources. We are developing a matrix which will provide another level of detail in terms of the actual source(s) of the assistance, e.g. BJA. the Community Oriented Policing Services Office; which resources are at no cost to the requestor vs. those which are fee-for-service; and the process for requesting the technical assistance. In addition, we are completing the requisite reporting forms which will be submitted to BJA by each grantee semi-annually, and will enable us to report back to you, the Attorney General, the Congress, and the public-at-large, on the successful implementation of this program nationally. We look forward to working with you over the course of your grant and we encourage you to call us with any questions you may have on this, or any of BJA's programs. Sincerely, (: "Y142,1/\...5? .0+ Mary F. Santonastasso Director Local Law Enforcement Block Grants Program Division Enclosures Local Law Enforcement Grants Program Application Evaluation In an effort to improve the grants application process. please take a few minutes to complete the front and back of this questionnaire. Your input will be taken into consideration for future applications. PLEASE RETURN TO: ATTN: LLEBG Control Desk, OC/OJP, 633 Indiana Avenue. NW, Room 304-C. Washington, DC 20531. 1. How did you submit your application? (Check all that apply.) o Mailed hard copy of forms ❑ Mailed disk t2C Sent forms electronically via modem ❑ Fax ❑ Other 2. Do you have access to a computer? IV Yes ❑ No 2a. If yes, is it a: O 386 O 486 D7 Pentium 2b. If no, are you considering buying one in the next few months? ❑ Yes ❑ No _ (Please skip to Question 5.) 3. Which f the following hardware and software do you currently use? (Check all that apply.) t� 3'/2" disks ❑ 51/4" disks CI Windows 3.11 (runs DOS) ❑ Windows 1995 or IBM-compatible computer ❑/ Macintosh computer o' Word Perfect ❑ Microsoft Word 07 Other word processing software d Modem: Brand /I4.4 O 28.8 ❑ 33.6 ❑ Modem Pool (Continued on Back) _.t.., - _ .+ + Stt`:F.:: :-.'- •xni^'vf' '6"M'F±kC.515' K A,!V4aL•-.",t ,-wr y" pc, ¢., df tea. LOCAL LAW ENFORCEMENT - _ �4 BLOCK GRANTS PROGRAM DIVISION BULLETIN -, MAILING ADDRESS: LLEBG DIVISION of . , ;_ BUREAU OF JUSTICE ASSISTANCE 633 INDIANA AVENUE, NW, 11TH FLOOR " WASHINGTON, D.C. 20531 1- DIVISION PHONE NUMBER: 202/ 305-2088 LI DIVISION FAX NUMBERS: 202/ 305-2542 and 202/ 305-2543 ri (Fax number 1-888-627-9484 will be out of service till late December)IN- PLEASE RETURN AWARD DOCUMENTS AND ALL REPORTS TO -'E THE FOLLOWING ADDRESS: LLEBG CONTROL DESK, OFFICE OF THE COMPTROLLER it- OFFICE OF JUSTICE PROGRAMS 633 INDIANA AVENUE, NW, ROOM 304-C WASHINGTON, D.C. 20531 4 }LEASE REVIEW THE STAFF ASSIGNMENTS ON THE OTHER SIDE TO ``DETERMINE THE APPROPRIATE STAFF PERSON ASSIGNED TO YOUR GRANT. -.r .,....-...,w 4 ; :.'s..•. x s • :ra.ra,ih:Fwu'F^.,s it: : .a._,- .�.', ,....v..>a._�i3 .s._.. 3 St..:..�' :a'.t;ea+ i&:�, � s.,.. �` ' I