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Home My WebLink About97-219 Resolution No. 97-219 RESOLUTION ACCEPTING THE PROPOSAL OF ENVIRONMENTAL MONITORING AND TECHNOLOGIES, INC. FOR LEAF COMPOST TESTING BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of Environmental Monitoring and Technologies, Inc. for leaf compost testing, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: August 27 , 1997 Adopted: August 27, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ENVIRONMENTAL MONITORING AND TECHNOLOGIES, INC. 8100 North Austin Avenue Groundwater Monitoring Waste Characterization(RCRA) Morton Grove,Illinois 60053-3203 Laboratory Services Wastewater Compliance Monitoring 847-967-6666 Mobile Laboratory Services •Pretreatment FAX:847-967-6735 Source Emissions •User Charge July 18, 1997 Mr. Jerry Rotundo City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Dear Mr. Rotundo: As we discussed, the pricing of $490.00 billed on a monthly basis will stay the same for the next year. Pricing includes an EMT technician taking weekly temperature and Oxygen reading of the piles, and bi-monthly Total Solids analysis. Please let me know-if you will revise the current purchase order or issue a new one. If you have any questions do not hesitate to contact me. Sincerely, Beata Nowak BN/vh/97071833 ffr9 CITY OF ELGIN PUBLIC WORKS ENVIRONMENTAL • . - - - MONITORING AND • TECHNOLOGIES, INC. 8100 North Austin Avenue Groundwater Monitoring Waste Characterization(RCRA) Morton Grove,Illinois 60053-3203 Laboratory Services Wastewater Compliance Monitoring 708-967-6666 Mobile Laboratory Services •Pretreatment FAX:708-967-6735 Source Emissions •User Charge May 13, 1996 Mr. Jerry Rotundo City of Elgin 150 Dexter Court Elgin, IL 60120-5555 Subject: Quotation - End Product Dear Mr. Rotundo: Pursuant to our conversations and faxes, I am submitting the following for your review. I) End Product Sampling of End-Product An EMT technician, trained in compost sampling techniques, will collect samples as stated in the Illinois Administrative Code 830.507. A) Twelve grab samples, each 550 milliliters in size, will be taken from the end-product compost at the facility, in the following manner: 1) Four grab samples from points both equidistant throughout the length and at the center of the windrow or other pile, at a depth not less than one meter from the surface of the windrow or other pile; 2) Four grab samples from points both equidistant' throughout the length and one quarter the width of windrow or other pile, at a depth not less than half the distance between the surface and the,bottcm of._., the windrow or other pile; an n ; F`• .'A= .. •; , ; MAY 15 19`36 CITY OF ELO:N PUK.10 1A14a< • Mr. Jerry Rotundo City of Elgin 2nd Page 3) Four grab samples from points both equidistant throughout the length and one eighth the width of the windrow or other pile, at a depth not less than half the distance between the surface and the bottom of the windrow or other pile. 4) The twelve grab samples must be thoroughly mixed to form a homogenous composite sample. Analyses must be of a representative sub-sample. The sample holding times, sample container types and minimum collection volumes listed in section 830. Table B shall apply; or B) Sampling methods set forth in Test Methods for Evaluating Solid Waste, Physical/Chemical Methods (SW- 846), incorporated by reference at 35 III. Adm. Code 830.103. C) Temperature controlled transportation of samples to our laboratory. Analysis of End-Product for the following: I. Man-Made Materials II. pH Ill. Total Metals: Arsenic, Cadmium, Chromium, Copper, Lead, Mercury, Nickel, Selenium, Zinc. IV. Stability - (This is a 15 day test utilizing the Self-Heating Test) V. Percent Moisture. Mr. Jerry Rotundo City of Elgin 3rd Page And, as per our conversation, neither manure nor sludge has been added, therefore no pathogen analysis is necessary on the End-Product. All of the sampling procedures and analysis will be performed in accordance with specifications in Section 830.504 of the Illinois Administrative Code. In addition, EMT will provide necessary acid rinsed sample containers, chain-of-custody forms and temperature controlled transportation to our Laboratory. Total cost for the above program $833.00/compost sample. (End Product). II. Compositing Material A) EMT technician will come out to the compositing material site on a weekly basis to obtain readings for the following. I. Oxygen Content II. Temperature III. Percent moisture performed every 2 weeks. EMT will provide a log book in which all of the readings will be recorded. Cost for the above on a monthly basis $490.00. Please feel free to contract me if you have any questions. Sincerely, ( 14L Beata Nowak BN/vh/96051330 OF F<C,ti Agenda Item No. —City of Elgin August 7, 1997 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Leaf Compost Testing Services Agreement Extension PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider extending the agreement with Environmental Monitoring and Technologies, Inc. (EMT) for leaf compost testing. BACKGROUND The City of Elgin was granted a supplemental permit for the compost facility on February 15, 1996 . The permit allows the 00P. City to operate a landscape waste composting facility for leaves. The permit was granted in 1996 with several modifications to the previous permit. The modifications require more detailed documentation including weekly testing for oxygen, temperature and moisture content of the windrowed leaves . Also, an End-Product Test of composted leaves is required before they can be removed from site for disposal . All of the tests require either field or laboratory testing and all necessary supporting documentation for our yearly IEPA Report. Public Works is not able to do these tests in-house. We do not have the necessary equipment or the expertise to perform them. Accordingly, City Council adopted a resolution accepting a competitive proposal from Environmental Monitoring and Technologies, Inc. (EMT) on July 24, 1996, per their attached proposal dated May 13, 1996. EMT has provided those services satisfactorily for the past year. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. Leaf Compost Testing Services Agreement Extension August 7 , 1997 ea, Page 2 ()VIA FINANCIAL IMPACT Environmental Monitoring and Technologies, Inc. has agreed to extend our present agreement and will continue to provide testing services at the existing monthly fee (see attached letter dated July 18, 1997 ) . TIere are sufficient funds budgeted in account number 010-3331-754 .45-99, Public Works, Miscellaneous Services, to cover the cost of this testing service. $490 x 12 = $5, 880 (Monthly tests) $833 x 1 = 833 (End-product test) $6,713 LEGAL IMPACT 11- one vALTERNATIVES The testing that is required by the IEPA as part of our com- post facility permit must be performed. RECOMMENDATION - It is recommended that the City Council approve the proposal from Environmental Monitoring and Technologies, Inc. in the amount of $6,713 .00 for testing services at the Compost Facil- ity. Respectfully submitted, (..-P‘A/L242/(/ David L. Lawry, P. E. D ' - or of Public Works / Rorer i . Malm In ' erim City Manager GWM:mg Attachment