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Home My WebLink About97-203 Resolution No. 97-203 RESOLUTION AUTHORIZING EXECUTION OF A SERVICE AGREEMENT WITH AG TECH, INC. FOR PRESERVATION OF THE TEEPLE BARN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute a Service Agreement on behalf of the City of Elgin with AgTech, Inc . for preservation of the Teeple Barn, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: August 13, 1997 Adopted: August 13, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk SERVICE AGREEMENT THIS AGREEMENT is made and entered into on this 19ty day of August 1997 , by and between AgTech, Inc. , a not-for-profit organization, (hereinafter referred to as "AgTech" ) and the CITY OF ELGIN, Illinois, a municipal corporation, (hereinafter referred to as the "CITY" ) . WHEREAS, the City of Elgin has determined that it is in the public interest to preserve the historic Teeple Barn; and WHEREAS, the Teeple Barn is the only sixteen sided barn in Illinois, is on the National Register of Historic Places, and was a dairy barn built in 1885 when Elgin was a dairy center and the Elgin Board of Trade set butter prices for the nation; and WHEREAS, AgTech' s mission is to rehabilitate and maintain the Teeple Barn and to provide innovative, high-tech educational programs and information about the past, present and future of agriculture targeting a regional audience. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : 1 . City shall, on or before July 31, 1998, upon proof of receipt of contributions from other donors for Phase II stabilization, as described below, pay an equal amount to AgTech; said matching payment shall not exceed the sum of $26, 000. 2 . Phase II Stabilization of the Teeple Barn shall include but not be limited to the following construction: foundation repair, column/beam/sill repair, concrete caps on foundation and silo repair. 3 . AgTech shall address all inquiries and requests made pursuant to this agreement to the City' s Budget Director or his designee. 4 . AgTech shall apply any funds received from City solely for construction work directly related to stabilization of the Teeple Barn. 5. Contracts for construction work for stabilization shall be awarded without regard to race, religion, gender or national origin. 6 . AgTech shall deposit all funds received from City in a construction escrow at Chicago Title Company, and shall provide copies of all disbursement documents . Such documents shall include, but not be limited to, Sworn Statement of Contractor and Subcontractor, Sworn Licensee' s Statement, Owner' s Authorization and copies of invoices . 7 . AgTech shall provide the City with a copy of its annual financial statements for the years 1997 and 1998 . 8 . The City shall have the right to review all the construction escrow documents at Chicago Title Company relating to the use of the $26 ,000, upon seventy-two (72) hours written notice, and at a time agreed upon by both parties . 9 . AgTech shall indemnify and hold the City harmless from and against any and all claims for damages, suits, causes of action or any and all other liability which may arise out of or in connection with the performance of this agreement or other operations as a result of any negligent actions by the AgTech. 10 . This Agreement shall be in full force and effect through August 31, 1998 . IN WITNESS WHEREOF, the parties hereto have executed this agreement on the date and year written above. CITY OF ELGIN, a municipal corporation By Kevin Kelly Mayor Attest: /k_e_244— City Clerk AgTech, Inc. , a not-for- profit corporation By1 ,C Marianne Nelson Executive Director • H ._R C em `fti� — City of Elgin Agenda Item No. June 18, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Presentation and Randall Road Access Request from AgTech PURPOSE The purpose of this memorandum is to transmit a request from AgTech to make a presentation regarding the stabilization of the Teeple Barn and to request temporary access to Randall Road. BACKGROUND AgTech would like to update the City Council regarding the /0" Teeple Barn stabilization project. Representatives of the Teeple Barn Restoration project made a presentation to the City Council last July 10, 1996 . At that time the first priority was to stabilize the structure. The representatives noted that AgTech would be back to the City Council to present the next phase of the project funding request to match a grant from the Illinois Department of Agriculture. The project is listed with "Important Projects Not Funded" in the adopted 1997 Budget and Five-Year Financial Plan. Additionally, AgTech is requesting approval from City Council for a temporary access to Randall Road for construction vehicles (reference the attached letter from Marianne Nelson, dated June 1, 1997) . The Kane County Highway Department has advised the Elgin Planning Department that they are prepared to grant temporary access pending approval of the request by the City Council. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. . 611- FINANCIAL IMPACT el" None. LEGAL IMPACT OcNone. AgTech June 18, 1997 Page 2 ALTERNATIVES None. . RECOMMENDATION it is recommended that the City Council approve the requested temporary access to Randall Road and to direct staff to notify the Kane County Highway Department. Respectfully submitted, 3-6 44.1kOLUIA0*# Ro K. Dahlstrom Planning Director Alicf/07 .10 Robert 0. Malm Interim City Manager A ech ria at Teeple Barn P.O.Boa 961 Elgin,IL 60121-0961 847/888-1570 Officers: Mary Nagel Sugar Grove President Stu Ainsworth St.Charles Vice President June 1, 1997 Barbara Sheffer St.Charles Robert Maim Secretory Acting City Manager Roberta Poole City of Elgin Batavia 150 Dexter Court Treasurer Elgin, IL 60120 Directors: Ron Biondo Naperville Dear Bob: LuAnn Bombard AgTech made a request to Kane County Department of Transportation for temporary Batavia access off Randall Road for a construction road. (Currently the trucks turn off feluliann Braicher Randall and just go over the drainage ditch.)This request was on the Transportation gin Committee agenda on 5/23/97, and it was granted. However,because of the Richard Jakle intergovernmental agreement with the City of Elgin,Tom Rickert of KDOT Elgin contacted Roger Dahlstrom to get the city's approval also. William Johnson Joliet My understanding is that Roger will request that this item be placed on the June 11th Patricia Reid Lindner agenda for City Council. At that time AgTech would like to update the council on Aurora the Phase I Stabilization work that has been done on the barn,and what needs to be Tom Milnamow done in Phase II Stabilization to prevent further deterioration of this landmark Maple Park structure. Gerry Regan Plato Center If you have any questions,please give me a call at 888-1570. Thank you for your Kenneth Teeple consideration of this matter. Sleepy Hollow Advisory Members: Sincerely, Diane K.Jones Matsushita Ekcric Co. 47/0,4,04a/4 / Michael Kenyon Marianne Nelson Kane County Farm Bureau Executive Director Ray Lett Higley cc: Mayor Kevin Kelly Bob Rohrer Roger Dahlstrom Frew County Form Bureau ..osh Saha • City of Elgin Mark VanKerkoff Katt County AgTecit Mission Statement--To rehabilitate and maintain the Teeple Bun and to provide innovative,high-tech educational programs and information about the past. • Matsushita Electric Corporation of America rik Panasonic Technics Quasar 1707 N. Randall Road • Elgin, Illinois 60123-7847 May 21, 1997 To: Elgin City Council Kane County Department of transportation Matsushita Electric Corporation of America supports AgTech's request for temporary access from Randall Road to the Teeple Barn, located on our property adjacent to Randall Road. Matsushita Electric Corporation of America is satisfied with the insurance coverage carried by AgTech and its contractors for work being done on the property but in no way has Matsushita Electric Corporation of America assumed any responsibility or liability for AgTech's actions. Diane K. Jones, CFM Facility Manager Matsushita Electric Corporation of America $Printed on Recycled Paper