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Home My WebLink About97-185 Resolution No. 97-185 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH SCALE CONSTRUCTION, INC. FOR IMPROVEMENTS TO PROPERTIES OF THE HOUSING AUTHORITY OF ELGIN WHEREAS, the City of Elgin has heretofore entered into a contract with Scale Construction, Inc. for improvements to ptoperties of the Housing Authority of Elgin; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: July 9, 1997 Adopted: July 9, 1997 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ■ ELGIN,ILLINOIS BID NUMBER 96-011 PURCHASE ORDER NUMBER 42200 SCOPE: This Change Order Number 1 will provide for additional plumbing, gas piping, sprinkler heads, water piping and dry wall soffit enclosures for work associated with the Housing Authority of Elgin family courts and Central Park Towers . REASONS FOR CHANGE: Unknown hidden conditions in the walls and revisions and modifications to the original scope of work for the sprinkler fire suppression system. SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount of the contract will be revised as follows : 1 . Repair and replacement of 1 1/4" hot water riser (apt. 1001) Replace 1 1/4" hot water line (apt. 1004 ) 15 feet of 1 1/4" pipe&nips and union (apt. 1004 ) Repair hot water line (apt. 204 ) Repair hot water line (apt 205) Repair 2" waste stack (apt. 206 ) Replace 1 1/4" hot water riser (apt. 1006&7 ) Install 1 1/4" ball valve ( #15 riser) Remove broken sewer rod from waste stack (apt. 412) Replace 2" piping & fittings (apt. 412) Open wall (apt. 413) Replace 1 1/4" hot water riser (apt. 1011) Associated wall patching, painting, etc. $2 ,474 2 . Replacement of multiple gas line feeds with single feed in the family court buildings 1, 800 3 . Revision of standard sprinkler heads with quick response sprinkler heads, reconfigure existing corridor sprinkler heads to increase coverage and provide additional heads in apartments "A" and "B" 25,682 . 18 TOTAL $29,956 . 18 The original contract with Scale Construction is $505,000 . By reason of Change Order Number 1 the contract with Scale Construction will be increased in the amount of twenty nine thousand nine hundred and fifty six dollars and eighteen cents ( $29 , 956 . 18) . The new contract amount, inclusive of Change Order Number 1 is five hundred and thirty four thousand and nine hundred and fifty six dollars and eighteen cents ( $534 , 956 . 18) . SCALEC0. 1/PZTEXT/4000CD.BG/ADMIN 4 OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same. Agreed to this Z°l day of J01 , 1997 . Accepted: SCALE CONSTRUCTION, INC. Party of the Second Part (Contractor) Title: /Air _ Date: 1Ve7 Approved: CITY OF ELGIN Pa o the First Part (Owner) By: di ' Title: -T)) e -, - /�' ll Date: 7/21 J Q7 SCALEC0. 1/PZTEXT/4000CD.BG/ADMIN RESOLUTION AUTHORIZING THE ISSUANCE OF VOUCHER NUMBER 2 OF ELGIN SPECIAL ASSESSMENT AREA III WHEREAS, the engineer's second payment estimate in the amount of $364,256 .42 has been presented to the City for work completed on Elgin Special Assessment Area III, a copy of said engineer' s estimate being attached hereto and made a part hereof . NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF LOCAL IMPROVEMENTS OF THE CITY OF ELGIN, as follows : Section 1 . That the Board of Local Improvements hereby approves the issuance of the following voucher in the following amount for Elgin Special Assessment Area III : Voucher No. 2 in the amount of $364,256 .42 to Plote Companies, Inc. A copy of said voucher being attached hereto and made a part hereof. Section 2 . That this approval shall be forthwith transmitted to the City Council of the City of Elgin. s/ Kevin Kelly Kevin Kelly, President Board of Local Improvements City of Elgin Presented: July 9 , 1997 Adopted: July 9, 1997 Vote: Yeas 7 Nays 0 Attest: s/Dolonna Mecum Dolonna Mecum, Board Secretary `S•( Of C C/ Agenda Item No. � ° —City of Elgin g „ ' June 17, 1997 TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Proposed Change Order #1 for Scale Construction - Housing Authority of Elgin CDBG Projects Elgin PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider Change Order #1 for Scale Construction on various Housing Authority projects . BACKGROUND In March of 1996 the City Council awarded Scale Construction, Inc. a contract in the amount of $505,000 to complete the following improvements to the Housing Authority of Elgin properties : 1. the removal of exterior gas piping at various housing authority courts and the installation of interior gas piping to serve the housing units. 2 . the replacement of plumbing in Central Park Towers ( 120 S. State) to provide code compliant trap locations and clean outs. 3. the improvement of elevators for ADA accessibility and to meet current building codes at Central Park Towers . 4 . the installation of a sprinkler suppression system in the 150 dwelling units at Central Park Towers. Work on the above projects was initiated in May, 1996 . All work has been completed on the first three items. The sprinkler system has been altered based upon design review by the contractor, discussions with the Elgin Fire Department and consultation with the project architectural firm of Sutter and Schroeder. Mayor and Members of the City Council Page 2 The proposed change order addresses three items : 1 . Additional plumbing work discovered as walls were opened in the housing units at Central Park Towers. The amount of this work is $2,474 and can be funded by project contingency funds . (This additional charge was administratively approved by staff during the project work. ) 2 . Additional gas piping work which was the result of multiple piping connections located within the walls of the housing units in the family courts . The cost of this work was $1,800 and can be funded by project contingency funds . 3. Additional piping, soffits and sprinkler heads for Central Park Towers as described in the attached detailed cost breakdown accompanying the architect's letter of recommendation. The cost of this work totals $25,682 . 18 The first two cost changes represent 1% of the contract amount and can be accommodated by the small contingency amount available for this contact. However, the changes to the sprinkler system represents 5% of the original contract and sufficient contingency funds are not available to cover this proposed cost change. Staff has discussed the sprinkler costs with the Housing Authority. The Housing Authority has no additional funds available to supplement the CDBG funding for this work. Therefore, the Housing Authority has suggested that the additional funding for the sprinkler work be reprogrammed from the 1996-1997 CDBG approved Air Handling and Fire Alarm improvements for Central Park Towers (see attached letter) . On the regular City Council agenda is a rejection of bids for the Air Handling and Fire Alarm work. The bids came in $78,000 over available funds . (Please reference this item under Bids on the regular agenda. ) The project architectural firm is available to respond to questions from the Mayor and City Council regarding the proposed change order. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Mike Sutter, Sutter and Schroeder Architects Vern Vojack, Scale Construction Ken Brierre, Housing Authority of Elgin Sandra Freeman, Housing Authority of Elgin Steve Bone, Fire Marshall CCMEMO.HAE/COWMEMO/JUN25 Mayor and Members of the City Council Page 3 eft. OpVLFINANCIAL IMPACT Funding for this project is available in Account Number 230-0000-791 .92-32 project numbers 154815 and 154126 for items #1 and #2 . It is proposed that $25,682 . 16 be transferred from project #154202 to project #154815 to fund item #3 . The recommended total for this change order is $29,956 . 18. The amended contract amount with Scale Construction will be in the amount of $534 ,956 . 18 as follows: Original Contract: $505,000 . 00 Change Order #1: 29,956 . 18 Total $534,956 . 18 The sprinkler work is ready to proceed upon approval of the proposed change order. LEGAL IMPACT The City Council may authorize change orders to a contract as appropriate to complete project work. ew ALTERNATIVES None. RECOMMENDATION It is recommended that the City Council authorize execution of Change Order No. 1 in the amount of $29,956 . 18 and request staff to execute the required change order document. Roger K. Dahlstrom lanning Director 1 Y. '6Ck.� Michael A. Sarro Purchasing Director Ve 4it O 1411 "/„P Robert 0. Malm eft. Interim City Manager PA/pa CCMEMO.HAE/COWMEMO/JUN25