HomeMy WebLinkAbout97-173 Resolution No. 97-173
RESOLUTION
AUTHORIZING EXECUTION OF A FACADE IMPROVEMENT
PROGRAM AGREEMENT
( 310 East Chicago Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Robert O. Malm, Interim City Manager, and
Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute a facade improvement program agreement on
behalf of the City of Elgin with Graceland, Inc. for the
property commonly known as 310 E. Chicago Street, a copy of
which is attached hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: June 25, 1997
Adopted: June 25, 1997
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN
FACADE IMPROVEMENT PROGRAM AGREEMENT
THIS AGREEMENT is made and entered into this_27th day of
June , 19 97 , by and between the City of Elgin, Illinois, a
municipal corporation (hereinafter referred to as "City" ) , and
Graceland, Inc. -
(hereinafter referred to as
"Owner" ) .
WHEREAS, City has established a facade improvement
program (hereinafter referred to as "Program" ) for application
within certain areas of the corporate limits of City
designated by City as appropriate for such application
(hereinafter referred to as "Rehabilitation Areas" ) ; and
WHEREAS, Program is administered and funded solely by
City for purposes of the control and prevention of blight,
dilapidation and deterioration of Rehabilitation Areas; and
WHEREAS, pursuant to Program, City has undertaken to
share the cost of facade improvements to certain structures
within Rehabilitation Areas, pursuant to the criteria set
forth herein; and
WHEREAS, City has or shall retain the services of an
architectural consultant (hereinafter referred to as
"Consultant" ) to provide participants in Program with certain
conceptual design work regarding proposed improvements,
including, but not necessarily limited to, a color rendering
of draft improvement designs and an outline of work
specifications at no cost to Program participants; and
WHEREAS, ' Owner owns at least 50% of a commercial
building(s) , or is the tenant of a commercial building(s)
located within a Rehabilitation Area, and Owner desires to
participate in Program pursuant to the terms and provisions of
this agreement.
NOW, THEREFORE, in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is
hereby acknowledged, the parties hereto hereby agree as
follows :
Section 1 . City shall pay to Owner a sum not to exceed
35 per cent of the total approved project costs, such costs
not to exceed $7,630 for facade improvements
approved pursuant to the provisions of this agreement
(hereinafter referred to as "Eligible Costs" ) for the
structure referred to at Section 16 herein (hereinafter
referred to as "Structure" ) . All parties hereto agree that
all payments from the City provided for herein shall be made
to Graceland, Inc_ ,
who shall provide the City with a full release upon receipt.
Section 2 . Eligible costs shall include labor,
material and equipment costs, and such other costs as may be
reasonably necessary for the execution and completion of the
facade improvement hereby provided for (hereinafter referred
to as "Work" ) as designated from the design drawings and
specifications approved by the Project Review Team pursuant to
the provisions of Section 3 herein and prepared by
Consultant (hereinafter referred to as "Plans" ) , which design
Plans are attached hereto and made a part hereof as
Attachment "A" .
Section 3 . No Work shall be undertaken or shall be
considered to constitute the basis for an Eligible Cost until
the design for such Work has been submitted to and approved in
writing by the Project Review Team, consisting of the Director
of the New Century Partnership for Elgin, an Illinois
not-for-profit corporation, City' s Historic Preservation
Specialist, and City' s Rehabilitation Specialist. Such design
shall include, but not be limited to, a date certain by which
the Work shall be completed. In no event shall such work be
completed more than one hundred eighty ( 180) days from the
date of this agreement, without the written consent of the
Application Review Team.
Section 4 . The Project Review Team shall be permitted
access to Structure to periodically review the progress of the
Work. Such review shall not be in lieu of any other
inspections which may otherwise be required by law or by
City. Any and all portions of the Work which do not, in the
sole discretion of the Project Review Team, conform to the
Plans or other applicable terms of this Agreement, shall be
made to conform to the Plans and other applicable terms of
this agreement upon written notice of the existence of such
non-conforming portions .
Section 5 . Upon completion of the Work, and upon final
inspection and written approval by the Project Review Team and
such other final inspections and approvals as may be required
by .law, Owner shall submit to City: ( 1) an executed, notarized
itemized contractor statement reflecting the total cost of the
Work and each portion thereof, including, but not limited to,
the cost of labor (whether provided by any contractor or
subcontractor) , materials and equipment; ( 2) copies of all
bids, contracts and invoices submitted, executed or incurred
pursuant to the Work; and ( 3) reasonable proof of payment of
all costs incurred pursuant to the Work.
Section 6 . City shall pay to Owner the sum provided
for at Section 1 herein within thirty ( 30) days of Owner' s
compliance with the provisions of Section 5 herein. In no
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event shall the amount paid to Owner exceed the amount
specified in this agreement or in the contractor statement.
Section 7 . In the event Owner fails to complete the
Work in accordance with the terms of this Agreement, or
otherwise breaches the terms of this Agreement, City may
terminate this Agreement upon written notice of breach and
termination to Owner, and any and all financial or other
obligations on the part of City shall cease and become null
and void.
Section 8 . Upon completion of the Work, and for a
period of five (5) years thereafter, Owner shall properly
maintain the Work in its finished form, without alteration or
change thereto, and shall not enter into any agreement, or
take any other steps to alter, change or remove such Work, or
to create or undertake any other work which may constitute a
deviation from the Plans, without prior written approval from
the Project Review Team in its sole discretion.
Section 9 . Nothing herein is intended to limit,
restrict or prohibit the Owner from undertaking any other work
in or about the subject premises which is unrelated to the
facade improvement provided for in this Agreement.
Section 10 . This Agreement shall be binding upon City
and its successors, and upon Owner, Owner' s successors and
assigns for a period of five (5) years from and after the date
of completion and approval of the work. Owner shall provide
subsequent Owner(s) of structure with a copy of this
Agreement. This Agreement shall run with the land underlying
structure.
Section 11 . If Owner does not own the underlying
property for which work is being done, Owner warrants and
represents to City that Owner has a lease at the location for
which the work is proposed for a term of at least six ( 6 )
years . Owner further warrants and represents that he has
received authorization from all owners of the property for
which work is to be done to accept funds under this program
and to undertake the work. Further, such owner(s) of the
property for which work is to be done hereby acknowledges that
he is aware of this Agreement and authorizes the work which is
to be made to the structure. Said owner(s) of the property
for which improvements are to be made further acknowledge,
that, as owner of the property, he is a party to this
Agreement and is bound by the provisions of this Agreement
specifically, but not limited to, the provisions of
Section 6 of this Agreement. Each "Owner" signature hereto
hereby warrants and represents that there are no other
entities having an ownership interest in the structure, which
have not executed this agreement.
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Section 12 . Owner hereby holds harmless and
indemnifies City from and against any and all causes of
action, suits, claims for damages, and any and all other
liability which may arise out of or in connection with Owner' s
or Owner' s agents, employees and assigns ' negligent
performance of any of the terms of this Agreement.
Section 13 . This agreement shall not be construed to
create a partnership, joint venture or employment relationship
between the parties hereto.
Section 14 . This agreement shall be subject to and
governed by the laws of the State of Illinois . The parties
hereto hereby agree that venue for any and all actions which
may be brought by each and either of them to enforce the
provisions of this agreement shall be in Kane County, Illinois .
Section 15 . The terms of this Agreement shall be
severable. In the event that any of the terms or provisions
of this Agreement are deemed to be void or otherwise
unenforceable for any reason, the remainder of this agreement
shall remain in full force and effect.
Section 16 . Owner' s Name: Graceland, Inc.
Address : 310 E. Chicago St.
City: Elgin_ State: IL Zip Code: 60120
Telephone Number: 847-695-0711
Property Location: 310 E. Chicago St.
Ownership Interest: Owner
Owner' s Name:
Address :
City: State: Zip Code:
Telephone Number:
Property Location:
Ownership Interest: Owner
Owner' s Name:
Address :
City: Elgin State: IL_ Zip Code:
Telephone Number:
Property Location:
Ownership Interest: tenant
Owner' s Name:
Address :
City: State: Zip Code:
Telephone Number:
Property Location:
Ownership Interest:
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Owner' s Name:
Address :
City: State: Zip Code:
Telephone Number:
Property Location:
Ownership Interest:
IN WITNESS WHEREOF, the parties hereto have executed this
agreement on the date first appearing above.
OWNER- - ITY JOFL6N
X By:
Ro ert 0. Malm
Int rim City Manager
OWNER ATTEST:
Dolonna Mecum, City Clerk
OWNER
OWNER
OWNER
JD4M0634 . 84/NCPFAC.ADE
-5-
Dixon Associates, Ltd.
April 15, 1997
MASONIC TEMPLE
310 East Chicago Street/ Elgin
EXTERIOR RESTORATION
MASONRY REPAIRS AND CLEANING
1. Repair low walls at south entry stair:
*Tear down and rebuild west low wall at south end
*Replace broken bricks
•Chemically clean walls
•Grind loose joints to a depth of 3/8" or sound mortar
•Caulk cap stones at joints
2. Spot tuckpoint at loose joint areas in brick, first cleaning out loose mortar:
*Provide concave joints
•Remove loose joint material in stone and terra cotta and tuckpoint, grinding
to a depth of 3/8" or sound mortar base.
3. Chemically clean from the second floor windows to grade on the south and west
building elevations.
4. Replace bricks having vertical cracks across their entire dimension with new
bricks to match color and texture of material. Advance approval for
replacements is required.
SUBTOTAL $20,000.00
TERRA COTTA REPLACEMENT (OPTIONAL)
Replace broken northwest terra cotta piece at cornice with glass fiber reinforced
concrete (GFRC) piece to match in color, texture and design.
Develop mold with template and screeding $1000.00
Color development (sample and test) 500.00
Replacement piece 300.00
SUBTOTAL $ 1800.00
PROJECT TOTAL $21,800.00
MAD/Ifs
"Station 21main storageUOB-NUM11997197-732ICorrespondencelcostbreak.doc
Agenda Item No.
City of Elgin g
April 18, 1997
TO: Mayor and Members of the City Council
FROM: Robert 0. Malm, Interim City Manager
SUBJECT: Facade Project for 310 East Chicago Street
PURPOSE
The purpose of this memorandum is to provide the Mayor and
members of the City Council with information to consider a
Facade Improvement Program project for 310 East Chicago
Street.
BACKGROUND
The owners of the subject property, Tina and Caesar
Kalinowski, have asked to participate in the Facade Improve-
ment Program. The building is the former Masonic Temple
located on East Chicago Street and Geneva Street.
Work to be accomplished will include masonry cleaning, terra
cotta replacement, and tuckpointing. The architect contacted
by the City to draw up the plans for the project is Dixon
Associates , Ltd. , St. Charles . This firm has provided servic-
es for other facade projects, including 163, 165, and 167 E.
Chicago Street. The architect has provided an approximate
estimate of $9 ,600 for services on the entire project
( $91, 000 construction estimate) on renovation of the entire
facade) , including design, preparation of construction docu-
ments, bidding and construction administration. Under the
Facade Improvement Program, the City pays all architectural
fees . The fee for this phase is $3,200 on a not-to-exceed
actual time basis .
As has been the case from the beginning of the program,
architects have been selected from a pool of area profession-
als identified as having a strong background in preservation
projects and familiarity with the community. Those archi-
tects are:
Greg Berna, Elgin
Burnidge Cassell Associates, Elgin
Dahlquist & Lutzow, Elgin
Dixon Associates, St. Charles
Gilmore Architects, East Dundee
Facade Project for 310 East Chicago Street
April 18, 1997
Page 2
Selection of the architects for individual projects has been,
from that time when the City amended the program to provide
for architectural services, rotated among the pool of archi-
tects . In 1992, Burnidge, Dahlquist and Dixon were approved
to prepare drawings of blocks within the program area to
establish a "vision" for the properties and to use for market-
ing the program. When a project came in which was located in
that block, it was assigned to the firm which prepared the
drawing. However, if a property owner expresses a preference
for one of the architects, efforts are made to honor that
request.
It is necessary to incur some architectural expenses prior to
City Council consideration of the program in order to deter-
mine the scope of the project. The architect prepares a
conceptual design and project cost estimate for review with
the applicant. The applicant uses this information to decide
whether to continue with the project. Architects are asked
to provide estimates of fees in the following categories :
Design development, construction, bidding and negotiation and
construction. The design development stage involves prepara-
tion of conceptual drawings and cost estimates and normally
does not exceed $2 ,000 for that service. The architect will
provide estimates for the remainder of the work which is
included in the project information to the City Council .
The estimated project construction cost of Phase I is
$21,800 . 00, not including architectural services . Under the
provisions of the Facade Improvement Program, the partici-
pants would be entitled to a rebate of 35 percent of the
construction cost. The rebate, as calculated, would be
approximately $7 ,630 . 00 . It has not been decided by the
property owner if the project will be phased over multiple
years . A breakdown of the estimate is attached. The owners
would like to consider additional improvements at a future
date, including terra cotta repairs, exterior lighting,
repair of stairway and window replacement. They would apply
for continuance of the project at that time.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Elgin Heritage Commission
INANCIAL IMPACT 3�0�
Approval of the comprehensive facade project for 158 East •
C ica o treet at the 35 percent level would equal approxi-
mate y $7, 630. 00, plus not-to-exceed architectural fees of
$3,200 . 00, for a total City participation of $17 ,230 . 00 .
Sufficient funds exist from the Downtown Redevelopment Fund,
Account Number 350-0000-795 . 78-99, Rehabilitation Grants
($81,650) and the Riverboat Fund, Account Number
275-0000-791 . 78-99 ( $50, 000) to approve this request.
Facade Project for 310 East Chicago Street
April 18, 1997
Page 3
LEGAL IMPACT
None.
ALTERNATIVES
1 . Approve the request by Tina and Caesar Kalinowski for
participation in the Facade Improvement Program.
2 . Reject the request to proceed with the project.
RECOMMENDATION
It is recommended that the request by the Kalinowskis for
participation in the Facade Improvement Program be approved.
Respectfully submitted,
E b �
orah K."Nier Director
Century Partnership
For Elgin
Bobby Richardson
Rehabilitation Specialist
Sarosh Saher .
Historic Preservation
alist
Ro rt . Malm
Interim City Manager
dkn/dkm
e4i.5i97 . 3: 5- n 63e 377 93(.� D :XOS RSS'.:C1RTES
Dixon Associates, Ltd.
April 15, 1997
MASONIC TEMPLE I
310 East Chicago Street / Elgin
EXTERIOR RESTORATION
MASONRY REPAIRS AND CLEANING 1
1. Repair low walls at south entry stair.
-Tear down and rebuild west low wall at south cnd
.Replace broken bricks I
*Chemically clean walls
*Grind loose joints to a depth of 318" or sound mortarl
•Caulk cap stones at joints
�w 2 Spot tuckpoint at loose joint areas in brick, first cleaning out loose mortar:
[ •Provide concave joints
•Remove loose joint material in stone and terra cottp a d tuckpoint, grinding
to a depth of 3/8" or soured mortar base. 1
3. Chemically clean from the second floor windows to grade oi( the south and west
building elevations.
4. Replace bricks having vertical cracks across their en ire, dimension with new
bricks to match color and texture of rnatenal. Ac vance approval for
replacements is required.
SUBTOTAL $20,000.00
TERRA COTTA COTTA REPLACEMENT(OPTIQNAL)
Replace broken northwest terra cotta piece at cornice wi h glass fiber reinforced
concrete (GFRC) piece to match in color, texture and desig .
Develop mold with template and screed+ng $1000.0
Color development (sample and test) 500.0
Replacement piece 300 0
SUBTOTAL $ 1800.00
PROJECT TOTAL $21,800.00
MAD/Its
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MASONIC TEMPLE
310 East Chicago Street/Elgin
Tina and Caesar Kalinowski
Owners
PICTORIAL SURVEY
OF EXTERIOR REHABILITATION
February 28, 1997
DIXON ASSOCIATES, LTD. /ARCHITECTS
202 West Main Street
St. Charles, Illinois 60174
(630) 377-9399
(630) 377-9388 fax
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tl■n on _- ■� In on
nol
� •1 *_`: �."'..ru ':its �.�� '" ,s
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South Elevation
Brick structure with stone and terra cotta
trim
Dedicated June 12, 1926
— Deteriorating terra cotta at south elevation
Terra���-sue
—
_ _
cotta .
corner be replaced
:t
- r -
ice.•'; i-
l
., 11
Detail at south elevation showing
stained masonry to be.cleaned
- —I - - 12
• ; a f� -; Detail showing
tuckpointing required
to stabilize masonry
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