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Home My WebLink About96-46 Resolution No. 96-46 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH JOSEPH J. HENDERSON FOR THE LIME RESIDUE DISPOSAL FACILITY WHEREAS, the City of Elgin has heretofore entered into a contract with Joseph J. Henderson for improvements to the lime residue disposal facility; and WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, be and is hereby authorized and directed to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: February 28, 1996 Adopted: February 28, 1996 Omnibus Vote: Yeas 7 Nays 0 Attest: .s/ Dolonna Mecum Dolonna Mecum, City Clerk ELGIN, ILLINOIS WATER WORKS IMPROVEMENTS South McLean Lime Residue Disposal Facility Extension of Lagoon Outlet Structure and Raise East - West Interior Berm CHANGE ORDER NO.1 Scope: This change order No.1 covers changes in the scope of work for the Lagoon Improvements at south of McLean Boulevard that were not reasonably foreseeable at the time the contract was signed and are in the best interest of the City. Reasons for change The original contract required raising eight existing lagoon outlet structures four feet. This change raised only the southern four existing lagoon outlet structures six feet instead of four feet. The original contract also required raising the east-west interior berm two feet, this change raised the berm four to six feet to achieve level berm which remains two feet below the exterior berm. These changes will provide more volume and flexibility in managing the lime sludge produced at the Riverside treatment plant. This change order proposal has no effect on the contract price. OTHER CONTRACT PROVISIONS: All other contract provisions will remain the same. Agreed to this /mot day of //k f , 1996. Recommended: Accepted: CITY OF ELGIN JOSEPH J. HENDERSON WATER DEPARTMENT Party of the Second Part r., (Co ra- or) By: Lt ( ,_ : _�` By: ' , �\ Title:[' /'�� r'L.� , i Title: {��l �vlc�ti Date: r\,/ / 7 Date: /.0� Approved: CITY OF ELGIN Party of the First Part (Owner) By: 1 1 Imo ._ Title: Date: hRX NU, tf�c 4upi �_ v MIN-30-96 TUE 13:37 JJHENDERSDN .wL Al JOSEPH J.HENDERSON&SON INC. 4288 Grand Avenue GENERAL CONTRACTOR F.O. Box 9 ESTABLISHED 1928 Gurnee, fitinois 60031-0009 Phone: 708-244-3222 Fax: 708-244-9572 January 30, 1996 fixed 931-6152 CITY OF ELGIN Mr.Peter Bityou 150 Dexter Court Elgin,IL 60120 RE: Elgin Lagoon bear Peter: This letter is in response to your request fbr cost details pertaining to change order work, Original excavation costs including 2000+/-cy of earthwork 34,300.00 Revised excavation costs to include 3000+/-cy of earthwork 44.800,00 COST INCREASE 10,500.00 Original concrete costs 52,000.00 Credit to delete four structures 20,000.00 Cost to increase size of two structures 9.500.00 COST DECREASE 10 500,00 NET 0.00 Please issue a change order and final payment as soon as possible. Call if there are any questions. Sincerely, JOSEPH J.HENDERSON&SON,INC 712:2. Cz7t-7.! Dan Bany, Project Manager DB:rc • CC: file field cleladcow • • • E1 ' n Agenda Item No. February 6, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Authorization of Change Order No. 1, Final Payment, and Acceptance of Improvements to Lime Residue Disposal Facility on South McLean Boulevard PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorizing Change Order No. 1, final payment, and acceptance of the project. BACKGROUND On October 25, 1995, the City Council awarded a contract for improvements to the lime residue disposal facility on South McLean Boulevard to Joseph J. Henderson. The project general- ly included raising the existing lagoon outlet structures and raising an interior berm to provide additional emergency storage volume for the sludge produced at Riverside treatment plant. Change Order No. 1 included raising only the southern four existing outlet structures six feet instead of raising eight lagoon outlet structures four feet and raising the interior east-west berm four to six feet instead of two feet. The cost to raise the berm height was offset by the cost deduction for the elimination of the four inlet struc- tures, resulting in a no-cost change order. Please see Exhib- it A for the calculations of the offsetting costs as well as a copy of Change Order No. 1. The modifications to the construction plan included in Change Order No. 1 will increase the storage capacity of the lagoon system and its useful life. Joseph J. Henderson has completed the project in a timely fashion and in compliance with the plans and specifications prepared by City staff. Change Order No. 1/Lime Residue Disposal Facility February 2, 1996 Page 2 r- COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The original agreement was funded in 1995 in the amount of $86,300 from the following accounts: 1. Amount totaling $60,000 from the 1995 Water Fund, under appropriation number 401-4002-771 .93-32, and 2 . Amount totaling $26,300 from annual well mainte- nance, account number 401-4002-771 .40-02, was trans- ferred to 401-4002-771.93-32 . Previous payment in the amount totaling $77,670 was paid to the contractor. Funds for this final payment in the amount of $8,630 will be made from account number 401-4002-771. 93-32, project number 409070. The final invoice payment for $8,630 is attached as Exhibit B. LEGAL IMPACT None. RECOMMENDATION It is recommended that the City Council authorize Change Order No. 1 at no cost as well as the final payment of $8,630 to Joseph J. Henderson and accept the completed project. -espectfull �s mi ted, James L. Kristiansen Public Works Director Richard B. Helwig City Manager RBH:JLK:PLB: jm eft JOSEPH J. HENDERSON & SON, INC. LI ' ��J '7 � ` P.O. Box 9 GURNEE, tLUNOIS 60031-0009 8343 (708) 2443222 PDATE • • January 31, 1996 TO City of Elgin CUSTOMER ORDER NO 150 Dexter Court 480-00 Elgin IL 60120-5555 SALESPERSON VIA 534 J TERMS: OUANTITY DESCRIPTION PRICE AMOUNT Re: Lime Residue Disposal Facilities Section I : Extension of Lagoon Outlet Structure Section II: Raise East-West Interior Berm rft. October 26 Contract Complete - Release of Retention $8,630 00 ORIGINAL 9 p ��'uU1R� TOW! • '_'_ t • PURCHASE ORDER PAGE: 1 CITY OF ELGIN :r-S+t P.O.NO.: 037711 . 1 - 110 DEXTER COURT FREIGHT,POSTAGE OR EXPRESS • • - MOPE 70QSI0l CHARGES MUST BE PREPAID ON ALL CITY DATE: 12/06/95 �dQ10 OF ELGIN PURCHASES FAX 701141314010 RECEIVING HOURS SAO A.Y.—!AO P.Y. WEEKDAYS t wilt swIt .. xs r- ..K _. .. s :- r.r ,rs►R �t N iris:.a r_:..: -t!i? "s 4:.y. !': r'. r.. als011111 TO: ar. ..MENDERSON E SON INC SHIP TO: CITY OF ELGIN ro ATTNSIVEERIDEwn-PLANT "Ilo • EGM RIVER ROAD *BUR "t"'= � ,_ 1 • °- Agenda Item No. 4 v pG, December 14 , 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Award of Bid for Cleaning South McLean Decant Lagoon PURPOSE This memorandum will provide the Mayor and members of the City Council with information to consider in awarding a bid for the cleaning of the South McLean decant pond. BACKGROUND ew On December 12, 1995, bids were opened for the cleaning of the decant structure at the South McLean lagoon facilities . This decant structure operates as a final finishing pond for the four cells on site. The supernatant from the decant pond is eventually discharged into the Fox River. Through normal operation of the lagoon cells, lime solids do deposit in this decant structure. The cleaning of this structure is a normal maintenance type procedure last done in approximately 1984 . This bid will provide for the removal of accumulated solids from the decant pond and return it to one of the major cells at this site. The attached tabulation lists the four firms that offered valid bids and prices for each. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The Water Fund's 1995 budget contains sufficient dollars to pay for this expense. Account number 401-4002-771 .45-99, Other Miscellaneous Services, will be charged for the clean- ing of this decant pond. Award of Bid for Cleaning South McLean Decant Lagoon December 14 , 1995 Page 2 LEGAL IMPACT None. RECOMMENDATION It is recommended that the members of the City Council au- thorize award of this bid to Environmental Contracting, Alsip, for a price of $15,800 . Rspectfull i u fitted, i jL - J «tip 1/4 ' -/- .ames L. Kristiansen Public Works Director Richard B. Helwig City Manager RBH:JLK: jm Attachment 1) r r r I t1!,_ O) W -,4 -.A1 41 3 J�J TABULATION OF BIDS o t° CITY OF ELGIN 0 W M �' d, H 4 N 0 0 1�J W .--1 o 0 0 M u) N in > kp t!) to U -.1 0 •.1 u1 -.1 0 •J k0 RC 0 #95-100 `0 m � 04 W 0 JJ c H Invitation No. b b o �+ �+ �• a �+ H o w N 1`I ■O 0 0 > n1 U) W 4) .-1 c0 Z -•1 40 O M iJ c -.1 0 0 44 M 1.1 CO H .1 r1 y (NI a M F-1 0 C of •-+ 0 .-1 .-1 Date of Opening 12/12/95 9 _4 H s+ c 40 w > 01304 '-4 W ( $ � 0 4.. xza) •14) 0w Department Water .+ 0 -4 4) +) sa H �" " 0 w > m u) W N O0 •.1 0 co0se >v0 a 4 .-1 .-1 .0 >.-4-1 in nt 14 w 1- .-1 nt 4--4 4) w e RC 3 W 03 tr) w CO o in a w w •-1 W Item Description UNIT UNIT UNIT UNIT No. PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT The removal of an estimated 4,000 cubic yards of lime sludge material from the Elgin Water Dept. detention pond to the 3.95 $15,800. 6.50 $26,000. 9.74 $38,960.63 33.00 $132,000. adjacent sludge disposal cell #2 at 715 South McLean Blvd. Payment discount (if any) 1.0%/20 - - - - - - 1-1/2%-20da