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HomeMy WebLinkAbout96-257 • r Resolution No. 96-257 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOV1RNMENTAL AGREEMENT TO FUND THE IMPROVEMENT OF THE INTERC . NGE OF RANDALL ROAD AND THE NORTHWEST TO LWAY WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and 5 ILCS 220/1 et seq. aut orizes the County and the City to cooperate in the performan.e of their respective duties and responsibilities by contract and other agreements; and WHEREAS, the County and the Cit desire to cooperate among themselves and in conjunction w th the Illinois Toll Highway Authority (hereinafter "ISHTA" 1 to provide for the improvement of the intersection of Randall Road (County Highway No. 34) and Interstate Route 90 also referred to as the Northwest Tollway; and WHEREAS, the ISHTA desires to con-truct full on and off ramps at the intersection of Randall Road and the Tollway. The project as contemplated shall consi.t of the construction by the ISHTA, of complete on and off r.mps from Randall Road to the Tollway with construction of t affic signalization at the intersections of the ramps with Randall Road, thereby providing a full interchange at the i tersection of Randall Road and the Tollway and in conjunction with the project it is necessary that Randall Road be impr.ved by widening the Randall Road bridge over the Tollway t. accommodate the full interchange as contemplated as well as he widening of Randall Road including, but not limited to the addition of turn lanes among those other things that may be n-cessary to accommodate the full interchange as contempla ed (hereinafter the "Project" ) ; and WHEREAS, the estimates for the construction of the Project as contemplated is determined to cost approximately twelve million dollars ( $12, 000, 000. 00) ; and WHEREAS, ISHTA has determined that in order to construct the Project as contemplated the loca share of the Project shall be four million dollars ( $4,000, 000 . 00) and that contribution thereof should be forth oming from benefitted units of government, namely the County of Kane and the City of Elgin; and WHEREAS, the Project is deemed by the County and the City to be of immediate benefit to the res dents of the County of Kane and the City of Elgin in that t shall facilitate the safe and efficient movement of traffi• and shall provide for the safety of the motoring public; and WHEREAS, the County, the City and I',HTA have determined a mutually satisfactory distribution of all costs for said Project as contemplated. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, an. Dolonna Mecum, City Clerk, be and are hereby authorized and .irected to execute an Intergovernmental Agreement on behalf of the City of Elgin with the County of Kane for funding of ' he improvement of the Randall Road and Northwest Tollway in erchange, a copy of which is attached hereto and made a part hereof by reference. s/ Kev' n Kell Kevin K_lly, Mayor Presented: August 28, 1996 Adopted: August 28, 1996 Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk INTERGOVERNMENTAL AGREEMENT TO FUND E IMPROVEMENT OF THE INTERCHANGE OF RANDALL ROAD AND THE ORTHWEST TOLLWAY S�P7- This Agreement entered into this 3 1 day of August 1996 by and between the County of Kane, a body corporate and politic of the State of Illinois (hereinaft:r "County") and the City of Elgin, a municipal corporation of the State of Illinois (hereinafter" ity"). WITNESSETH WHEREAS, the Illinois Constitution of 1970, Article VII, S-ction 10 and 5 ILCS 220/1 et seq. authorizes the County and the City to cooperate in the perfor ance of their respective duties and responsibilities by contract and other agreements; and, WHEREAS, the County and the City desire to cooperate a ong themselves and in conjunction with the Illinois State Toll Highway Authority (herein: ter "ISTHA") provide for the improvement of the intersection of Randall Road (County Hi;:hway No. 34) and Interstate Route 90 also referred to as the North-West Tollway (hereinafter 'Tollway"); and, WHEREAS, ISTHA desires to construct full on and off ram,s at the intersection of Randall and the Tollway. The project as contemplated shall consist of the construction by ISTHA of on ramps from Randall Road to the Tollway with construc ion of traffic signalization at the intersections of the ramps with Randall Road, thereby p oviding a full interchange at the intersection of Randall Road and the Tollway (hereinafter t e "project"). WHEREAS, in conjunction with the project it is necessary that Randall Road be improved by widening,the Randall Road bridge over the Tollway to ac ommodate the full interchange as contemplated, as well as the widening of Randall includin:, but not limited to the addition of turn lanes among those other things that may be necessary to accommodate the full interchange as contemplated (hereinafter "improvement"); and, WHEREAS, the estimates for the construction of the proj- t as contemplated is determined to cost approximately twelve million dollars ($12,000,000.00 ; and, WHEREAS, ISTHA has determined that in order to cons ct the project as contemplated the local share of the improvement shall be four million dollars ($4,000,000.00) and that contribution thereof should be forthcoming from benefit- s units of government, namely the County of Kane and the City of Elgin. WHEREAS, the improvement is deemed by the County and t e City to be of immediate benefit to the residents of the County of Kane and the City of Elgin i , that it shall facilitate the safe and efficient movement of traffic and shall provide for the safety of the motoring public; and, WHEREAS, the County, the City and ISTHA have de ermined a mutually satisfactory distribution of all costs for said project as contemplated. NOW, THEREFORE, in consideration of the preambles staled hereinabove and for other good and valuable consideration, the sufficiency of which is ag ieed to by the parties hereto, the County and the City agree, covenant and mutually bind the mselves as follows; to wit: 1. The County agrees to enter into an intergovernmen . agreement with ISTHA to cause the construction of the project. 2. The County agrees to advance to ISTHA those funds ecessary as set forth hereinbelow, up to but not to exceed four million dollars ($4,000,001.00) for the construction of the improvement. 3. The County, the City and ISTHA mutually agree tha the estimated costs of the project, including but not limited to preliminary engineering, constru tion and construction supervision, is twelve million dollars ($12,000,000.00). 4. The County and the City agree that the distribution o J costs for the project, including the improvement, shall be as set forth hereinbelow: Bridge and Pavement Widening/ Preliminary En:ineering, Construction, and Construction Supervisio Percentage of Total Cost Total Cost* COUNTY 16.65% $2,000,000.00 CITY 16.65% $2,000,000.00 ISTHA 66.7% $8,000,000.00 5. The County and the City specifically acknowledge tha the costs as set forth hereinabove may be adjusted downward to reflect the actual cost of design and construction of the improvement. 6. The County and the City have passed or will pass r=spective resolutions appropriating sufficient funds to pay their share of the cost of the improve ent. 7. The County agrees to advance four million dollars ('.4,000,000.00) for the cost of the improvement, subject to reimbursement from the City in the s-rcentages as aforementioned. The City agrees to pay to the County on the date that the contrast for the project is let, the sum of one million dollars ($1,000,000.00). The City agrees to pay o the County an additional sum of one million dollars ($1,000,000.00) one year (365 days) afte the contract for the project is let. Both the County and the City agree that the County's share fog the improvement shall not exceed two million dollars ($2,000,000.00) and that the City's s e of the improvement shall not exceed two million dollars ($2,000,000.00). 8. Upon activation of the traffic signalization in . led by ISTHA, the financial responsibility for maintenance and electrical energy for the o s eration of said traffic signals shall be the sole responsibility of the County. 9. It is further understood and agreed by the County and the City that maintenance of traffic signals will be performed by the County by contractual agr--ment. The County shall retain the right to control the sequence of the traffic signals. The ounty shall also arrange to have electrical power provided for the operation of the traffic si:nals 10. This Agreement and the covenants contained herein shall be null and void in the event that the contract for construction of the project and the improvement is not awarded by December 31, 1998. 11. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs successors and assigns. 12. In the event a dispute arises regarding the terms If this Agreement the copy in the possession of the County shall control. 13. No oral modification, amendment or change shall 'e allowed to this Agreement. Any modification, amendment or change hereto shall be in writ ng signed by both the City and the County. 14. In the event that any provision of this Agreement sh;11 be found by a court of competent jurisdiction to be void, such finding shall not invalidate the remaining provisions hereof. Executed on the date aforesaid. THE COUNTY OF KANE tUAM at` l Attest: X 21= Warren Kammerer Lorraine Sava Chairman, Kane County Bo d County Clerk seal THE CITY OF ELGIN � -�- Attest: Mayor, City of Elgit City Clerk seal E1 ' ' n a - 6 44.0) Agenda Item No. • August 14, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Randall Road/Interstate 90 Tollway Intergovernmental Agreement with Kane County PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider entering into an Intergovernmental Agreement with Kane County. BACKGROUND The 1996 Budget and the 1996-2000 Financial Plan include funds to help finance the cost of the Randall Road/Interstate 90 interchange. The City, Kane County and State of Illinois, along with the Chamber of Commerce, established the expansion of the interchange from a half interchange to a full interchange as a number one priority for the Illinois State Toll Highway Authority ( ISTHA) . The ISTHA developed plans and specifications to expand the interchange as recommended. As set forth in the proposed Intergovernmental Agreement, the County, City and ISTHA mutually agree that the estimated costs of the project, including preliminary engineering, construction and construction supervision, is $12,000,000 . The distribution of costs for the proje:t are as follows : City 16 .65% $2,000,000 . County 16. 65% $2,000, 000. ISTHA 66 . 07% $8,000, 000. Kane County has agreed to advance the City's share of the improvement. The City is to reimburse Kane County with $1,000, 000 in 1996 and $1,000, 000 in 1997. The 1996 installment is due at the time a construction contract is awarded by ISTHA. The construction contract was awarded on April 26, 1996 to Eric Bolendar Construction Co. , Inc. of Libertyville, IL; therefore, Kane County has requested the first installment of $1,000, 000. Randall Road/I-90 Tollway Intergovernment, 1 Agreement August 22, 1996 Page 2 esk A copy of the Intergovernmental Agreem=nt and copy of Kane County's letter requesting payment is attached for your information. The Kane County Board has already executed the agreement. A copy of the resolution a•proved by the Kane County Board is also attached for your. information. COMMUNITY GROUPS/INTERESTED PERSONS CONT TED Elgin Chamber of Commerce Illinois State Toll Highway Authority Kane County FINANCIAL IMPACT The Intergovernmental Agreement requires the City to pay Kane County two installments of $1, 000, 000. ' he first installment is due at the time a contract is let for the project. The second installment will be due one year after the contract for the project is let (April, 1997 ) . The City has budgeted $1, 000, 000 in 199: for the I-90/Randall Road interchange, Account No. 275-00-10-791 . 93-80, Project No. 339551 . The 1997 installment will b= included in the 1997 budget under the same account and projec number. LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that City Council a thorize the Mayor and City Clerk to execute the Intergover mental Agreement with Kane County. Respectfully submitted, r 4"2-t-v--'7r J2'7 4,00 David L. Lawry, P.E. Direc or of Public Works cX3 . .-1 Richa d B. Helwig City anager DLL/do Attachments • KANE COUN Y DIVISION of TRANSPORTA ION 40.►, Nabi R. Fakroddin, P.E., S.E. ;••'c,couN''••. 41W011 Burlington Road County Engineer �' To': St. Charles, IL 60175 Director of Transportation °,•'`oawniiEo '•. it ': Phone: (708) 584-1170 : < i-•��-i > : Fax: (708) 584-5265 ITE-11:04 . In. \-Fin\ August 9, 1996 �� i i�ur- " AUG 121 David Lawry CITY OF ELGIN Director of Public Works ENGINEERING DEPT. City of Elgin 150 Dexter Court Elgin, IL 60120 . Re: Randall/I-90 Intergovernmental Agreement egak Dear Mr. Lawry: Enclosed are three (3) copies of the refe enced agreement executed by the County Board and a resolution adoi•ted by the County Board approving the agreement. It is request_d that the city council adopt a similar resolution approving the agreement. After execution by the mayor and the clerk ple. se forward to our office the resolution and two (2) originals if the intergovernmental agreement. In accordance with the intergovernmental -greement, the city is to forward to the county their first inst-llment in the amount of $1, 000, 000. 00 upon award of the contract. The contract was awarded by ISTHA on April 25, 1996 and constructien is in progress. Please consider this correspondence as our for al request for the first installment. Cordially,,p 7A 02N. .17 %, e Zell�u a Thomas L. Cieslica Deputy Director TLC: lh elft cieslica\961Rnd-190.clg STATE OF ILLINOIS COUNTY OF KANE RESOLUTION NO. 95-35► APPROVING INTERGOVERNMENTAL AGRE 1 MENT TO FUND THE IMPROVEMENT OF THE INTERCHANGE OF ' NDALL ROAD AND THE NORTHWEST TOLLWA WHEREAS, the Illinois Constitution of 1970, Article VII, S-ction 10 and 5 ILCS 220/1 et seq. authorizes the County and the City to cooperate in the perfor ance of their respective duties and responsibilities by contract and other agreements; and, WHEREAS, the County and the City desire to cooperate a ong themselves and in conjunction with the Illinois Toll Highway Authority (hereinafter "ISH A") provide for the improvement of the intersection of Randall Road (County Highway No. 34) and Interstate Route 90 also referred to as the North-West Tollway; and, WHEREAS, the ISHTA desires to construct full on and off amps at the intersection of Randall and the Tollway. The project as contemplated shall consist .f the construction by the ISHTA, of complete on and off ramps from Randall to the Toll way with construction of traffic signalization at the intersections of the ramps with Randall, t ereby providing a full interchange at the intersection of Randall and the Tollway and in conjun.tion with the project it is necessary that Randall be improved by widening the Randall bridge ov-r the Tollway to accommodate the full interchange as contemplated as well as the widening o Randall including, but not limited to the addition of turn lanes among those other things that ay be necessary to accommodate the full interchange as contemplated (hereinafter the "proje t"). and, WHEREAS, the estimates for the construction of the proje as contemplated is determined to cost approximately twelve million dollars ($12,000,000.00) and, WHEREAS, ISHTA has determined that in order to cons ct the project as contemplated the local share of the project shall be four million dollars ($4 000,000.00) and that contribution thereof should be forthcoming from benefited units of gove ment, namely the County of Kane and the City of Elgin. WHEREAS, the project is deemed by the County and the C ty to be of immediate benefit to the residents of the County of Kane and the City of Elgin in that it shall facilitate the safe and efficient movement of traffic and shall provide for the safeti of the motoring public; and, r. WHEREAS, the County, the City and ISHTA have determined a mutually satisfactory distribution of all costs for said project as contemplated. NOW THEREFORE BE IT RESOLVED, by the County Board of Kane County that the Intergovernmental Agreement attached hereto (a copy of which is on file in the County Clerk's Office) be approved by said Board and that the County Board Chairman be authorized to execute said Agreement. BE IT FURTHER RESOLVED, that the funds necessary to pay for the costs incurred pursuant to this agreement be paid from the Local Option Tax, Fund No. 035, Line Item No. 560. Passed by the Kane County Board on November 14 1995. Clerk, County Board Chairman, County Board Kane County, Illinois Kane County, Illinois coe tied dr.% I. 4100, 11ELCORE.411