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HomeMy WebLinkAbout96-180 Resolution No. 96-180 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL DESIGN SERVICES WITH LAND DESIGN COLLABORATIVE, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, be and is hereby authorized and directed to execute an Agreement for Professional Design Services on behalf of the City of Elgin with Land Design Collaborative, Inc. for the Wing Park, Phase I improvements, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: June 12, 1996 Adopted: June 12, 1996 Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk • • SAMPLE AGREEMENT SAMPLE AGREEMENT FOR PROFESSIONAL DESIGN SERVICES AGREEMENT made as of the / day of (LA/ in the year Nineteen Hundred and Ninety-six (1996), Between the CLIENT: City of Elgin Parks and Recreation Department 31 South Grove Street Elgin, Illinois 60120 and the CONSULTANT: Land Design Collaborative, Inc. 1563 Sherman Avenue Evanston, Illinois 60201 for the Project: Wing Park, Phase I Elgin, Illinois Description of Work: The work under this Agreement shall consists of provid- ing professional design and engineering services in the preparation of construction documents for the develop- ment of Phase I site improvements for Wing Park located in the City of Elgin, Illinois. The CLIENT and the CONSULTANT agree as set forth below. ARTICLE 1: SCOPE OF WORK • 1.1 The scope of work shall include the following: DEFINE SCOPE OF WORK ITEMS ARTICLE 2: BASIC SCOPE OF SERVICES The CONSULTANT's Basic Scope of Services include the following: DEFINE SCOPE OF SERVICES ARTICLE 3: ADDITIONAL SERVICES OF CONSULTANT If authorized in writing by CLIENT,CONSULTANT shall furnish or obtain from other Additional Services of the following types which are not considered normal or custom- ary Basic Services: SAMPLE AGREEMENT 3.1 Land surveying services including the preparation of any plats, documents, topographic surveys, or off-site surveys not identified under Basic Services. 3.2 Services resulting from significant changes in extent of the Project or its design including, but not limited to, changes in size, complexity, CLIENT's schedule, or character of construction or method of financing; and revising previously accepted studies, reports, design documents or Contract Docu- ments when such revisions are due to causes beyond CONSULTANT's con- trol. 3.3 The services of special subconsultants such as soils engineers, structural engineers, or hydrologic engineers. 3.4 Design for improvements other than those specifically identified in Scope of Work, including any off-site improvements. 3.5 Preparing documents for alternate bids requested by the CLIENT for Contractor(s)' work which is not executed or documents for out-of-sequence work. 3.6 Materials testing or soil borings in addition to the existing soil borings. ARTICLE 4: SUBCONSULTANTS 4.1 As part of this Agreement, the CONSULTANT will use the professional services of CE Design, LTD. as a subconsultant for civil engineering. The CONSULTANT will be responsible for coordinating the subconsultant's work. 4.2 If additional subconsultants will be required for the work, the CONSULT- ANT will submit their name and qualifications to the CLIENT for review and approval. ARTICLE 5: CLIENT'S RESPONSIBILITIES 5.1 The CLIENT shall provide full information regarding requirements for the Project including a program, which shall set forth the CLIENT's objectives, constraints and criteria,special requirements,and any budgetary limitations. 5.2 The CLIENT shall assist the CONSULTANT by placing at his disposal all available information pertinent to the Project,including previous reports and any other data relative to planning of the Project. 5.3 The CLIENT shall furnish plans, maps and other documents, including property survey, aerials, topography, soils data, utility plans, legal restric- SAMPLE AGREEMENT tions, and easements. 5.4 The CLIENT shall designate a representative authorized to act in the CLIENT's behalf with respect to the Project. The CLIENT or such authorized represen- tative shall have authority to transmit instructions, receive information, interpret and define City's policies,examine the documents submitted by the CONSULTANT and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the CONSULTANT's services. 5.5 The CLIENT shall furnish required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the CONSULTANT's services and of the Work. ARTICLE 6: EXTENT OF AGREEMENT 6.1 This Agreement represents the entire and integrated agreement between the CLIENT and the CONSULTANT and supersedes all prior negotiations, rep- resentations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both CLIENT and CONSULT- ANT. ARTICLE 7: CHANGES 7.1 The CLIENT may, from time to time, require or request changes in the scope and/or schedule of services of the CONSULTANT to be performed hereun- der. Such changes, including any appropriate increase or decrease in the amount of compensation, which are mutually agreed upon by and between the CLIENT and the CONSULTANT,shall be incorporated in written amend- ments to this Agreement. 7.2 Changes to completed work due to revised input or direction,or other factors beyond the CONSULTANT's control, will be invoiced as Additional Services at the CONSULTANT's hourly billing rates, plus reimbursable expenses. 7.3 This Agreement constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or Change Order as herein provided. ARTICLE 8: RESPONSIBILITY FOR COSTS ESTIMATES 8.1 Evaluations of the CLIENT's Project budget and Statements of Probable Construction Cost prepared by the CONSULTANT, represent the SAMPLE AGREEMENT CONSULTANT's best judgement as a design professional familiar with the construction industry. It is recognized,however, that neither the CONSULT- ANT nor the CLIENT has control over the cost of labor, materials, and equipment,over the Contractor's methods of determining bid prices, or over competitive bidding, marketing or negotiating conditions. Accordingly, the CONSULTANT cannot and does not warrant or represent that bids or nego- tiated prices will not vary from the Project budget proposed, established or approved by the CLIENT,if any,or from any Statement of Probable Construc- tion Cost or other estimate or evaluation prepared by the CONSULTANT. ARTICLE 9: INDEMNIFICATION 9.1 To the extent permitted by law, the CLIENT shall include provisions in the construction contract documents to co-name CONSULTANT and SUBCONSULTANT's with the CLIENT as indemnified and held harmless from fault arising out of construction work. At the time of construction of any improvements, the CONSULTANT shall be furnished with copies of insur- ance certificates indicating said coverage. ARTICLE 10: BASIS OF COMPENSATION The CLIENT shall compensate the CONSULTANT for the Scope of Services provided, in accordance with Article 12, Payments to the Consultant, and other Terms and Conditions of this Agreement, as follows: 10.1 COMPENSATION FOR BASIC SERVICES 10.1.1 FOR BASIC SERVICES of the CONSULTANT, as described in Article 2,Scope of Services, compensation shall be based on hourly rates of professional and technical staff with a not-to-exceed sum as follows: FEES FOR BASIC SCOPE OF SERVICES 10.1.2 For reimbursable expenses as described in Article 11,the following estimated amount has been established: ESTIMATED REIMBURSABLE EXPENSES 10.1.3 Meetings in addition to those noted in the Scope of Services shall be invoiced as additional services in accordance with Article 12.2. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 FOR ADDITIONAL SERVICES of the CONSULTANT, compensation shall be in accordance with Article 12.2. = ---4. SAMPLE AGREEMENT -4 I . 10.2.2 Hourly rates for the CONSULTANT's and SUBCONSULTANT's staff shall be as follows: 1 CONSULTANT (Land Design Collaborative, Inc.) Principals $ per hour Senior Associates $ per hour Associates $ per hour ....i Technical and Clerical Support $ per hour I SUBCONSULTANT (CE Design, Ltd.) Principals $ per hour Senior Engineer $ per hour I Project Engineer CAD Operator $ per hour $ per hour Secretary/Word Processor $ per hour IHourly rates for staff are subject to annual adjustments. ARTICLE 11: REIMBURSABLE EXPENSES 1 11.1 Reimbursable Expenses are in addition to the Compensation for Basic and Additional Services and include expenditures made by the CONSULTANT in the interest of the Project for the expenses listed in the following subpara- 111 graphs: 11.1.1 Expense of transportation in connection with the Project, including meetings 1 and site visits. Mileage will be charged at a rate of $0.31 per mile. 11.1.2 Expense of reproductions, prints, postage, faxes, and delivery service of " drawings and other documents. t 11.1.3 Expense of photographic materials and production techniques. 1 ARTICLE 12: PAYMENT TO THE CONSULTANT 12.1 PAYMENTS FOR BASIC SERVICES i12.1.1 The CONSULTANT shall submit monthly invoices to the CLIENT. The CONSULTANT's compensation shall be based on hourly rates for profes- -1 sional and technical staff time devoted to the PROJECT, plus reimbursement j for directly related expenses as defined in Article 11.1. Invoices shall itemize and provide documentation of direct expenses. 12.1.2 Invoices are due and payable within thirty (30) days from the receipt of the i i SAMPLE AGREEMENT invoice by the CLIENT. 12.1.3 The CLIENT shall notify the CONSULTANT within five (5) days of receipt of 1 invoice if work covered under the invoice is questioned or in any way unsatisfactory to the CLIENT which may inhibit payment of said invoice. 12.2 PAYMENTS FOR ADDITIONAL SERVICES -_ 12.2.1 Payments for additional services as provided by the CONSULTANT and approved by the CLIENT shall be invoiced monthly. Invoices for additional services shall enumerate time by staff billing rates and document reimburs- able expenses. 12.2.2 For additional services, if any are requested, a fee mutually agreed upon by the CLIENT and the CONSULTANT will be established prior to the perfor- mance of such additional services and approved in writing. 12.3 PROJECT SUSPENSION OR TERMINATION 12.3.1 If the Project is suspended or abandoned in whole or in part for more than three (3) months, the CONSULTANT shall be compensated for all services performed prior to receipt of written notice from the CLIENT of such suspen- sion or abandonment, together with reimbursable expenses due. If the Project is resumed after being suspended for more than three (3) months,the CONSULTANT's compensation shall be equitably adjusted. ARTICLE 13: TIME OF PERFORMANCE 13.1 Upon written authorization to proceed with work on the Project, the CON- SULTANT will meet with the CLIENT's representative to review the scope of services and to develop a time schedule for the performance of the work. ARTICLE 14: EFFECTIVE TIME AND EXTENSION 14.1 This Agreement shall become effective immediately upon its execution by the parties in full force and effective through the terms of this Agreement, provided, however, that the parties may by mutual consent provide for a reasonable extension of time for completion of services to be rendered here- under. Any such mutual consent to reasonable extension of time shall not be effective, however, unless submitted in writing and duly authorized and signed by both parties and appended to this Agreement. ARTICLE 15: EXCUSABLE DELAYS 15.1 The CONSULTANT shall not be in default by reason of any failure in I • • SAMPLE AGREEMENT performance of this Agreement in accordance with its terms (including any failure by the CONSULTANT to make progress in the prosecution of the work hereunder which endangers such performance) if such failure arises out of causes beyond the control and without the fault or negligence of the CON- SULTANT. Such causes may include,but are not restricted or limited to,acts of God, or of the public enemy, acts of the government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, illness, accidents, freight embargoes, and unusually severe weather, but in every case the failure to perform must be beyond the control and without the fault or negligence of the CONSULTANT. ARTICLE 16: TERMINATION OF AGREEMENT 3 16.1 This Agreement may be terminated by either party upon fourteen (14) days' written notice should the other party fail substantially to perform in accor- dance with its terms through no fault of the party initiating the termination. 16.2 This Agreement may be terminated by the CLIENT upon at least fourteen(14) days written notice to the CONSULTANT in the event that the Project is permanently abandoned. 16.3 If this Agreement is terminated, all furnished and unfurnished documents prepared by the CONSULTANT under this Agreement shall at the option of the CLIENT become their property upon payment of all invoices submitted and due the CONSULTANT prior to the effective date of termination hereof under the terms of this Agreement. ARTICLE 17: OWNERSHIP OF DOCUMENTS 17.1 All documents including Drawings and Specifications prepared or furnished by the CONSULTANT pursuant to this Agreement are instruments of service in respect of the Project and the CONSULTANT shall retain an ownership and property interest therein. Such documents are not intended or suitable for reuse by the CLIENT or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the CON- SULTANT for the specific purpose intended will be at the CLIENT's sole risk and without liability or legal exposure to the CONSULTANT. ARTICLE 18: INSURANCE 18.1 The CONSULTANT and his SUBCONSULTANTS shall effect and maintain insurance with such companies and in such amounts that shall be reasonable satisfactory to the CLIENT to protect themselves from claims arising out of the performance of professional services under this Agreement and caused by any error, omission or negligent act for which he may be legally liable. SAMPLE AGREEMENT 18.2 The CONSULTANT and SUBCONSULTANT shall each provide insurance to protect themselves from claims under workers' or workmen's compensation -T acts; from claims for damages because of bodily injury, including personal injury, sickness, disease, or death of any employees or of any other person; from claims for damages because of injury to or destruction of property including loss of use resulting therefrom;and from damage to or destruction of property including valuable papers and records coverage and including - loss of use resulting therefrom. 18.3 The CONSULTANT and SUBCONSULTANT shall furnish the CLIENT Cer- tificates of Insurance evidencing the insurance carried,and shall co-name the CLIENT as additional insured thereunder. Such insurance coverage shall be primary. ARTICLE 19: SUCCESSORS AND ASSIGNS 19.1 The CLIENT and the CONSULTANT, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners,successors,assigns and legal representa- tives of such other party with respect to all covenants of this Agreement. Neither the CLIENT nor the CONSULTANT shall assign, sublet or transfer any interest in this Agreement without the written consent of the other. ARTICLE 20: NON-DISCRIMINATION 20.1 In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for • employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental, or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. 20.2 No person shall be denied, or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status, or the pres- ence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CLIENT. ARTICLE 21 DELEGATIONS AND SUBCONTRACTING 3 SAMPLE AGREEMENT 21.1 Any assignment, delegation or subcontracting shall be subject to all the terms,conditions and other provisions of this agreement and the CONSULT- - ANT shall remain liable to the CLIENT with respect to each and every item, condition and other provision hereof to the same extent that the CONSULT- ANT would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. ARTICLE 22 NO CO-PARTNERSHIP OR AGENCY 22.1 It is understood and agreed that nothing herein contained is intended or shall be construed to, in any respect, create or establish the relationship or co- partners between the CLIENT and the CONSULTANT, or as constituting the CONSULTANT as the general representative or general agent of the CLIENT for any purpose whatsoever. ARTICLE 23 SEVERABILITY 1 23.1 The parties intend and agree that, if any paragraph, sub-paragraph, phrase, clause, or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agree- ment shall remain in full force and effect. ARTICLE 24 HEADINGS 24.1 The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit, or describe the scope of intent of any provision of this Agreement,nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. I ARTICLE 25 APPLICABLE LAW 25.1 This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of the State of Illinois. ARTICLE 26 NEWS RELEASES 26.1 The CONSULTANT may not issue any news releases with prior approval from the CITY, nor will the CONSULTANT make public proposal developed under this Agreement without prior written approval from the CLIENT prior to said documentation becoming matters of public record. ARTICLE 27 COOPERATION WITH OTHER CONSULTANTS I I A SAMPLE AGREEMENT 27.1 The CONSULTANT shall cooperate with any other Consultant's in the CITY's employ or any work associated with the PROJECT. ARTICLE 28 BREACH OF CONTRACT 28.1 If either party violates or breaches any term of this Agreement,such violation or breach shall be deemed to constitute a default, and the other party has the right to seek such administrative, contractual or legal remedies as may be suitable to the violation or breach; and,in addition, if either party,by reason of any default, fails within thirty (30) days after notice thereof by the other party to comply with the conditions of the Agreement, the other party may terminate this Agreement. I I IN WITNESS WHEREOF the CLIENT and the CONSULTANT have executed this Agreement on the date and year first above written. CONSULTANT CLIENT Land Design Collaborative, Inc. kAm.C.1—LI Robert W. Zolomij Vice President Richard B. Helwig, City Manager typed name title I I 7 FEE ESTIMATE WING PARK - PHASE I BASIC SERVICES The following staff fee has been established based upon the Request for Proposal, discussion w t i Department Staff, and the Scope of Services. The Staff Fee is subject to adjustments during the contract negotiation,whereby, the Scope of Work and Scope of Services may be modified to represent the work agreed upon by the Client and the Consultant. We recommend a not-to-exceed Staff Fee, which will be billed against using the consultant's hourly billing rates for the professional staff involved in performing the work. Based upon our understanding of the scope of work,the Project Budget established by the Client is $550,000. This project budget does not include the following items: 1. bikeway paving; 2. replacement of bridge over Tyler Creek; and, 3. bank stabilization along Tyler Creek. The project budget of$500,000 does include: 1. roadway removals; 2. roadway widening; 3. new parking lots; 4. earthwork and drainage; 5. landscape restoration; 6. stormwater management; and, 7. roadway paving. For projects of this nature which involve rehabilitation of existing work, our fee is generally estimated at between 6.5%to 8.0%of the construction budget for the work for the services outlined in Task I: Site/Data Collection, Task 2: Design Development Studies, Task 3: Construction Design, and Task 4: Bidding/Negotiation. Based upon the project budget of 5550,000, staff fee for the above work and scope of services is a not-to-exceed fee of 537,400, or 6.8% of the project budget. ra F -T.,5 -k ti. Co. n-,. .7 .. �M`_.;c,'��e`:^ :�:���r�ge.;,ere.:.i ranges from 2.0%to 2.3%of Land Design the construction budget,depending upon the level and extent of services desired by the Collaborative Client. We recommend that a staff fee be established upon the completion of construc- Incorporatec1 tion design documents, when the level of effort by the Consultant can be determined, andCaDe Pees for additional services that may be requested by the Client will be billed on an hourly basis for staff required to complete the work. Fees for additional services will to c,a r.c be estimated and approved by the Client prior to performing the work. o ars,g„ Meetings in addition to those identified in the scope of services will be billed as additional services. 1563 6nerrr ,r, Av. Evanet:- IL 6020' 7D9i 328-4473S 7JE;321-452 rU ?,5 f�3. 1 3 = 13: 53 ?�!.3234'1 = n.7 ?3 FEE ESTIMATE Hourly rates for Project Team's staff are as follows: Land Design Collaborative, Inc. Principal: S95 per hour Senior Associate: $60 - 575 per hour Associate: $40 - $55 per hour Technical: $30 - $40 per hour Clerical: $25 - $35 per hour CE Design, Ltd. Principal: $90 per hour Project Manager/Engineer: $80 per hour Professional Architect: $80 per hour Design Engineer/Architect: $60 per hour CAD Operator: $50 per hour Technician: $42 per hour Alternate Staff Fee Proposal For work related to the replacement of the bridge and bank stabilization along Tyler Creek, an alternate staff fee of up to $25,000 is estimated. The level and extent of services required for this work cannot be determined at this time due to the specific requirements of the State Department of Natural Resources (DNR). If major changes are required for the bridge and bank stabilization, DNR may require a hydrological modeling study to be performed, thereby, requiring a higher fee. If only minimal changes were determined necessary for the bridge and bank stabilization,DNR permit- ting requirements could be minimal, and thereby , require a lower staff fee to perform the work and related services, possible as low as $10,000. Reimbursable Expenses In addition to staff fees, direct expenses will be reimbursable for travel, prints, photographic reproduction, fax, special delivery, and printing of reports. Reimburs- able expenses will be billed at cost, .r.-iTh ba ck'j' ?i.►e, «c:-;? e,.? i•V Client. Payment Land Design Collaborative, Inc. will submit monthly invoices to the Client represent- ing the work performed to date. Compensation shall be based on hourly rates for professional and technical staff time devoted to the project, plus reimbursement for direct expenses. Invoices shall itemize and provide documentation of direct expenses. Invoices are due and payable within thirty (30)days from the receipt of the invoice by Land Design Collaborative Incorporated DC FEE ESTIMATE the Client. The Client shall notify Land Design Collaborative,Inc. within ten(10)days of receipt of invoice if work covered under the invoice is ouesti.onPd. or. in ,ny way unsatisfactory to the Client which may inhibit payment of said invoice. Payments for additional services as provided by the Project Team and approved by the Client shall be invoiced monthly. Invoices for additional services shall enumerate time by staff billing rates and document reimbursable expenses. LQ9101, ���� Robert W. Zolom ', Vice Preside t Date Land Design Collaborative Incorporated ti 1E;4(!!!!!!illi" Agenda Item No. June 6, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Engineering Services Agreement Wing Park, Phase One PURPOSE The purpose of this memorandum is to receive approval from the Mayor and members of the City Council to enter into a contract with Land Design Collaborative for the preparation of plans, specifications and cost estimates for the new road alignment and parking for Wing Park, Phase One. BACKGROUND The contract agreement includes engineering design services for the road alignment, parking, storm water drainage and elimination of specific sections of existing pavement. Con- struction administration will be negotiated upon completion of the construction design/bidding phase of the contract. The project schedule anticipates engineering completion by early August, 1996, with construction starting in early Sep- tember. Engineering proposals were sent to fifteen firms and ten proposals were received. A selection committee reviewed the ten proposals. The results of the selection process are included as attachment #1. Land Design Collaborative is being recommended because it offers extensive experience in renovations of older, mature parks, sensitivity to trees, topography and natural resourc- es. Even though their fees were less, Scheflow Engineering and Civil Design Group did not offer the level of experience as Land Design Collaborative. A copy of the proposed agreement is enclosed as Attachment 2 . COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Robert Lonsdorf, Openlands Project and Charles H. Schrader & Associates Grant Consultants . FINANCIAL IMPACT The 1996 budget includes $555, 000 for improvements to Wing Park (Riverboat Fund #275-0000-791 . 92-32 $465,000 and Park Park Development Fund #340-0000-795 .92-32 $90, 000) . Dollars for this expenditure will be charged to account number 275-0000-791 .92-32 Riverboat Fund Land Improvements - Wing Park. Sufficient funds are available to pay for these engi- neering services . Land Design Collaborative not-to-exceed fee is $37,400 . LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the Mayor and members of the City Council authorize the contract with Land Design Collaborative in the not-to-exceed amount of $37,400 for engineering design services for Wing Park Phase I . Respectfully submitted, Monica Bates, Director Parks and Recreation Dept. IczLrLI Richard B. Helwig City Manager jp Attachments Elm n "� Memorandum 1, ,-.10 1- 22 April 1996 TO: Dave Osborn, Supt . of Parks Dick Collins, Parks Maint. Supervisor FROM: Jerry Pask, A.S.L.A. /Parks Development Coordinator SUBJECT: Wing Park RFQ Review The following are the results of the first rating of RFQ for performing engineering services for Wing Park, Phase One: Dave Osborn Dick Collins J. Pask Overqualified Overqualified Overqualified CTE Engineers CTE Engineers CTE Engineers Land Design Coll . KAM Engineers Kam Engineers Pava-Marting Pava-Marting Gerald Heinz Gerald Heinz Qualified Qualified Qualified Civil Design Grp. Civil Design Grp. Civil Design Grp. Gewalt Hamilton Gewalt Hamilton Gewalt Hamilton KAM Engineering Land Design Coll . Land Design Coll . Pavia-Marting Acceptable Acceptable Acceptable Scheflow Engineers Scheflow Eng. Scheflow Eng. Gerald L.Heinz Peter Olesen Peter Olesen Not Acceptable** Not Acceptable Not Acceptable Applied Design Applied Design Applied Design Gerald Heinz Pava-Marting Overqualified* : Impressive projects but unrelated Wing Park, Phase One. Not Acceptable** : Experience and projects not acceptable or related to Wing Park, Phase One. The top four candidates from the Qualified and Acceptable fields were selected for interviews . Interviews will be set up for May 2, 1996 at Lords Park Pavilion between noon and three o'clock. If there is any conflicts please let me know. x6788 with questions . WINGRSPR. 596/TEXT081/PDCOORDI .AT ElgJn Memorandum 6 May 1996 MEMO - TO: Dave Osborn, Supt. of Parks Dick Collins, Parks Maint. Supervisor FROM: Jerry Pask, A.S.L.A. /Parks Development Coordinators ;PP- SUBJECT: 'SUBJECT: Wing Park, Phase One Engineering Services Attached are the results of the selection process for your information. The results indicate that Land Development Collaborative is the preferred firm to providing engineering services relative to the Wing Park, Phase One Project. I will be notifying LDC with the results of the selection process and set up a meeting to formalize the scope of the project, negotiate the fee, if necessary, and to discuss and/or complete the terms of the Engineering Agreement which will be presented to City Council for approval . I will contact you when a specific date has been determined. I will attempt to set it up the first part of the week of May, if you have any specific conflicts please let me know. Also attached for your information are tabulations of the selection results and the cost of each proposal, opened after the selection had been made. x6788 with questions . WINGCMEM.596/TEXT081/PDCOORDI .AT 6 May 1996 TO: . Dave -Osborn, Supt. of Parks Dick Collins, Parks Maint. Supervisor FROM: Jerry Pask, A.S.L.A. /Parks Development Coordinator SUBJECT: Selection Rating Results for Wing Park Phase One/Engineering Services (Final Interviews) Consultants Civil Design Gewalt Scheflow Land Design Group Hamilton Engineers Collaborative Selection Team Dave Osborn 1 5 3 7 Dick Collins 3 5 1 7 Jerry Pask 0 3 5 7 Average 1 . 3 4 . 3 3. 7 Scores Note: Assigned Scores based on the following formula: 7 - Highest rated in experience, project management,scope of services, innovation, familiarity with conditions, level of effort and sensitivity to the site. 5 - Second (same as above in experience, etc. ) 3 - Third (same as above) 1 - Fourth (same as above) 0 - Last (same as above) WINCONST.596/TEXT081/PDCOORDI .AT SUMMARY OF COST WING PARK, PHASE ONE ENGINEERING SERVICES COST CONSULTING FIRM Civil Design Group $28,000 Gewalt Hamilton $43,900 Scheflow Engineering $12, 000 Land Design $37,400 Collaborative WINSUMCT.596/TEXT081/PDCOORDI .AT