The URL can be used to link to this page

Home My WebLink About96-137 Resolution No. 96-137 RESOLUTION AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH KANE COUNTY FOR RANDALL ROAD SITE UTILITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Kevin Kelly, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an Intergovernmental Agreement on behalf of the City of Elgin with Kane County for Randall Road site utilities, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: May 8, 1996 Adopted: May 8, 1996 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk INTERGOVERNMENTAL AGREEMENT FOR INSTALLATION OF UNDERGROUND UTILITIES ON RANDALL ROAD CITY OF ELGIN AND COUNTY OF KANE An agreement, entered into this 11th day of June 1996, by and between the County of Kane, hereinafter called "COUNTY", and the City of Elgin, hereinafter called "CITY", witnesseth WHEREAS the parties hereto are authorized to exercise intergovernmental cooperation pursuant to the provision of the Illinois Constitution of 1970 and the Intergovernmental Cooperation Act; and WHEREAS it is deemed necessary in order to facilitate the free flow of traffic and to insure the safety to the motoring public to improve Randall Road from Bartels Drive on the south to a point 120 meters south of IL 72 for a total distance of 3 ,257 meters (10, 685 ft. ) by constructing additional traffic lanes, turn lanes, traffic signals, medians, shoulders, drainage, landscaping, pavement marking and other necessary appurtenances, hereinafter referred to as the "IMPROVEMENT"; and WHEREAS the City requests that the County include on the plans the construction of water distribution facilities and sanitary sewerage collection facilities as a part of the improvement; and WHEREAS the City and the County desire to make said improvement in that the same will be of immediate benefit to the City's and the County's residents and shall be permanent in nature. WHEREAS the County and the City desire to coordinate and expedite the improvement with the contractor, subcontractors, utility companies, suppliers, other interested parties, and the motoring public, and to insure this mutually cooperative effort shall agree to become a partner in this improvement and by becoming a partner shall attend construction coordination meetings as required by the County and the contractor; and WHEREAS the City and the County agree that the inclusion of the water distribution facilities and the sanitary sewerage collection system in the roadway improvement plans will result in a better coordinated improvement by one contractor than by two separate contractors; and NOW, THEREFORE in consideration of the mutual promises and covenants herein contained, the County and the City hereby agree as follows: A. The cost of the design of the underground water distribution and the sanitary sewerage collection system shall be the sole cost of the City under separate agreement between the City and the consultant. *' f B. The cost of the construction of the underground water distribution system and the sanitary sewerage collection system shall be the sole cost of the City. C. The observance, inspection, and testing of the construction of the underground water distribution system and the sanitary sewerage collection system shall be the sole cost and responsibility of the City. D. The County agrees to permit the City to include the water distribution system and the sewerage collection facilities on the Randall Road improvement plans. E. The City agrees to pay to the County an amount of 100% of the cost of the water distribution system and the sanitary sewerage collection system as received from the lowest responsible bidder not later than 30 days after the award of the contract by the County Board. When the engineer's final pay estimate is approved by the Illinois Department of Transportation, a final adjustment of the utility costs will be made between the City and the County no later than 30 days after such date. F. Upon completion of the construction of the underground water distribution system and the sanitary sewerage collection system it is understood and agreed that such facilities shall be the property of and solely owned by the City. The County further agrees to assign to the City any and all warranties of the contractor with respect to the underground water distribution system and the sanitary sewerage collection system. This agreement shall be binding upon the parties hereto, all heirs, successors, beneficiaries, and assigns. COUNTY OF KANE CITY OF ELGIN By �� _. A _ BY --„, ;9r___ Chairman, County Boa , Mayor County of Kane City of Elgin Attest: Attest: B ,---,,—,,,__44 -1-? ( -7.---- By Y. County it /�� Y Clerk City Clerk County of Kane City of Elgin in r Agenda Item No. \\ �qa/l li ill lt'. March 20, 1996 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Motorola Site Utilities Intergovernmental Agreement with Kane County PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider entering into an "intergovernmental Agreement with Kane County. r BACKGROUND At their meeting on February 14, 1996, City Council authorized a Development Agreement with Motorola Inc. Paragraph 3 of that Agreement requires the City to extend a 12-inch water main and a 24-inch intercepter sewer (Motorola Site Utilities) along Randall Road to the southern boundary of the property known as Randy's Vegetables. Kane County is currently developing plans and specifications for the improvement of Randall Road along the alignment where the Motorola site utilities are to be installed. In order to avoid conflicts between separate contractors working within overlapping areas, it appears beneficial to both the City and Kane County to add the installation of the Motorola site utilities work to Kane County's Randall Road improvement contract. Kane County has also recognized the benefits of incorporating this work within their contract and have prepared an Intergovernmental Agreement to accomplish this integration, a copy of which is attached as Exhibit A. City staff has requested a proposal from Kane County's design engineer, Hampton, Lenzini and Renwick, Inc. , for their engi- neering services related to adding the Motorola site utilities to the Kane County construction contract. That agreement will be brought to City Council for their consideration in April, 1996 . em. MAYOR AND MEMBERS OF THE CITY COUNCIL March 20, 1996 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT The Intergovernmental Agreement requires the City to convey to Kane County 100 percent of the low bid amount for the Motorola site utilities within 30 days of the contract award by Kane County. The City has budgeted for the above work in 1996 as follows: • W03b: Randall Road Water Main (Motorola) in the amount of $140,000, Account No. 396-4000-795.92-80, Project 409605. ( 1996 bond sale) • SSOlb: N. Randall Intercepter Extension in the amount of $365,000, Account Nc. 396-4200-795.92-32, Project 429502 . tow ( 1996 bond sale) LEGAL IMPACT None. RECOMMENDATION It is recommended that City Council authorize the Mayor to execute an Intergovernmental Agreem nt with Kane County. R spectfully su itted, adKie/a * 't4t4t4e4/ James L. Kristiansen ' Public Works Director ►4' 46, x ^ Richard B. Helwig City Manager RBH:JLK:mg Attachment