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HomeMy WebLinkAbout95-85 Resolution No. 95-85 RESOLUTION ACCEPTING THE PROPOSAL OF E. CHARLES MILLER ELECTRIC CO. FOR LIGHTING REPAIRS AT CARLETON ROGERS PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of E. Charles Miller Electric Co. for lighting repairs at Carleton Rogers Park, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: April 26, 1995 Adopted: April 26, 1995 Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk J.J - . - — — – Pape No. 1 of 1 Papas. �� E. CHARLES MILLER ELECTRIC CO. P.O. Box 907 PROPOSAL ELGIN, ILLINOIS 60121 .. ... .. ._ (312) 888.6882 - ` i `. ' . . f I ' : i1'1•�• `ri I . PHONE • DATE •TO ='` 708/931-6132 a/9/95 City of Elgin FEB141995 JOS NAME/LOCATION 150 Dexter Court Eluin. IL 60120 CITY OF ELGIN PU3LIC WORDS JOB NUMBER 'JOB PHONE E21-995 We hereby submit specifications and estimates for: • • Wu tlili perform the following work at Carlton Rod9ers Park locates Lets,-En Hiohland and Division Street at Spring Street. - - iemuve 8 voles and bases . -- ? t".�,tai 8 new poles with new bases (24" diameter) base as spec - install new conduit system consisting of i" PVC and #8 USE wire - l:i_,tall new photo cell to operate new lights Pc.: ..-E1 includes trenching and rough backfill. Landscapino to be _alil.leted by City of Elgin. • We Propose hereby to furnish material and labor-complete in accordance with the above specifications,for the sum of: Seventeen Thousand Four Hundred & No/100 Dollars dollars($ 17. 1F21e, 12,1?. ). Payment to be made as follows: Al.Ale All material is guaranteed to be as,specified. All work to be completed In a workmanlike /4,2141/ manner according to standard practices. My alteration or deviation from above specifies- Authorized ,� Li 1 tions involving extra costs will be executed only upon written orders, and will become an Signature �� A- extra charge over and above the estimate.All agreements contingent upon strikes,accidents or delays beyond our control.Owner to carry fire,tornado and other necessary Insurance. Our workers are fully covered by Workmen's Compensation Insurance. No Thts fNopoav may =:'7l withdrawn by us If not accepted within ti days. Acceptance of Proposal —The above prices, specifications I`�= :1 2-- 13 and conditions are satisfactory and are hereby accepted.You are authorized Signature to do the work as specified.Payment will be made as outlined above. Signature _ �.. Date of Acceptance: 4 /Z, 9 S 47- • OfF B+ ( 0 -q) Agenda Item No. t.„7! U f 161. April 14, 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Carleton Rogers Park - Emergency Lighting Repairs PURPOSE The purpose of this memorandum is to award a contract for emergency lighting repairs at Carleton Rogers Park. BACKGROUND Carleton Rogers Park, in the heart of downtown Elgin at Spring Street and Highland Avenue, has had continual problems with failed lighting. The condition creates an unsafe environment for pedestrians and detracts from the aesthetics of downtown. The park site is located adjacent to the Spring Street Parking Deck and downtown business, thus the emerging situation exists under the procurement ordinance. Installed 20 years ago, the lighting system has failed com- pletely and is in need of total replacement. The existing pole and fixtures are obsolete and cannot be replaced. The lights have been off since March, however, City crews have been attempting to make repairs and find parts for the old existing system. Quotations were solicited from three vendors to replace the pole and fixtures and to install completely new wiring. The new pole and fixtures will be as shown in Exhibit A. This type of lighting currently is in place at the downtown entry- way parks. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED r None. Mayor and Members of the City Council April 14, 1995 r Page 2 LEGAL IMPACT Section 5.20 . 010 of the Procurement Ordinance requires written finding that "Emergency Exists" and the basis of selection must be set out. This memorandum serves as the finding and basis of selection. FINANCIAL IMPACT E. Charles Miller Electric Company has provided a quotation to acquire and install eight light poles and fixtures at Carleton Rogers Park for a cost not to exceed $17,400 . Three quota- tions for the project were solicited and the selection is based on price. The project costs will be charged to Capital Improvement Fund (Account #385-0000-795. 93-80, Project #509526 ) where sufficient funds exist. RECOMMENDATION It is recommended that staff be authorized to complete the repair work as noted. Respectfu ly submitted, Al( Greg A. Bayor Parks and R e io ' Director s4k.6,t. 0 • /21,4 -eil James L. Kristiansen Public Works Director LI cebo ah K. Nier Di -ctor, New Century Partnership for Elgin 6/1.C2.-1 Richard B. Helwig City Manager RBH/sg Attachments • • • v• . ee ^ 4.41°°00•41*.jNS • SW• n+a•41oe* f ! w i- 1,60., w 0•111 TOO 000 • . E• .-�� • aV • p` I• S1rp�, S0°le CO*° $.°� nu� 9$1ar • ire • 1/14 1N`r•6t•Id*+` � � • 0 0 0 0 14" 41‘ri \•••• •;0'. T�" S�c�D' cof`is sM 40...dob � .0000 r oal' •••',`••`e to wet•arf tea"" w '\1;4) ., "Or 9104411 t• ,aY aa."' \\\\--•-•-,\,, S1°r °. v G3 : �,,a+d" ism` , • 1� • �""Yr IT..>r tom`. , \Ito ; \1 . ---- \ -- t* a. , � .y L• � ^ t r ..__.. .,\...H\ („\-:-. w.064:21 ts••;-spiat4 s 0'Zi\ \ • o• ,a.••I� _„ �° + fir.: �•= • X C.P312°' . - - ,•r*4' 4 .. "' ..o5• gn al ` !'"''''.1-7:-' :. �,, 11 CS,�.4• t , , •• S�f . vy _ G.s r r' , ec9 • , \ \or 00 ` ' .• •-. . Vilf 0 ,.."- ,.4 ~ 00o t r1: 1114°'.... p/'� • J�1 . . Page M. 1 of 1 Pages, �� . E. CHARLES MILLER ELECTRIC CO. P.O. Box 907 P . ROPOSALELGIN, ILLINOIS 60121 .. (312) 8886882 7-- • . . . : ' . Ir•,ti1' ..T"; PHONE DATE TO 708/931-6132 i:::/i-.1/95 C i t y of E l n i n fi EB141995 JOB NAME/LOCATION J 150 Dexter Court E l g i n. IL 60120 CITY OF ELGIN PU3LIC WORMS JOB NUMBER JOB PHONE E21-995 We hereby submit specifications and estimates for: • • 1.:t t:11 :.perform the following work at Carlton Rodgers Park 1ocatec b12.,:-.ten Highland and Division Street at Spring Street. - ei-lik yrE, 8 Doles and bases . -- _ .‘„ti=.i : 8 new poles with new bases (24" diameter) base as suet. - frstd.l1 new .conduit system consisting of 1 " PVC and #8 USE wire - 1 :i1..t<411 new photo cell to operate new lights : �,c : udes trenching and rouph backfill. Landscapino to be (ftm!_ ! &r. .d by City of Elgin. We Propose hereby to furnish material and labor—complete in accordance with the above specifications,for the sum of: ':)eventeen Thousand Four Hundred & No/100 Dollars dollars (B 1.7. 400, Blip 1. Payment to be made as follows: All material Y guaranteed to be as specified. All work to be completed In a worWnanlike • ��/ / manner according to standard practices. Any alteration or deviation from above yea los Authorized lions involving extra costs will be executed only upon written orders, and will become en Signature dr' fl, �� J charge over and above the estimate.All agreements contingent upon strikes,accidents ra s si ays beyond our control. Owner to carry fire, tornado and other necessary insurance. workers are fully covered by Workmen's Compensation Insurance. • Note:This proposal accepted may be Cl withdrawn by us If not accepted within i days. Acceptance of Proposal _The above prices, specifications and conditions are satisfactory and are hereby accepted.You are authorized Signature to do the work as specified. Payment will be made as outlined above. • Signature ..-4))1Ciale of Acceptance: /- FAX FAX PROPOSAL. Ytt'. -1298 t •������'©_ April 10, 1995 O95ida�►ial.�f�'iScx�Eh ' 1L 80177N►y Drset number(7081695-7501x304 -7500 •Fax 0;15-0079 Mr. Dave Siljestrom /City of Elgin Electrical Dept. 708) 931-5986 Mr. Dave Osbom/Parks Superintendent (708 ) 931-6124 Elgin, IL 60120 From:Marc S. Mancuso We propose to furnish electrical material and labor for the Carlton Rogers Park lighting Renovation project in Elgin, Illinois in accordance with: • Schematic drawings delivered to our office. • Notes from Mr. Dave Siyestram. • Our own site wallcthrough, unaccompanied. INCLUDED • Remove (8) existing lighting poles and bases, abandon existing underground conduit and wiring. • Install new pole bases at same locations and provide new circuitry in 1" PVC conduct trenched into soil. • Furnish and install(8) new Lumec pole mounted luminaires with 14' Lumec Pole and Base Cover as requested. - Provide new 1000 watt 120 volt photocell and connect to existing lighting controller and metering equipment. • Provide new ground rod for each pole base as required. - Continuous ground wire to be provided in plastic conduit. NOT INCLUDED • Ceco charges for metering or service interruption. • Permit, Fees,and Notices. • Sales Taxon materials used. ALL OF THE ABOVE WORK WOULD BE COMPLETED FOR THE SUM OF $ 18,640.00 C W LAnt$rlry.MVa rru-1,pwwlpul•ova rwI-wI wuOIit. • �-y��.". .,� roposa C, PARR ELECTRIC, INC. • 1; • 425 Renner Drive . ELGIN, ILUNOIS 60123 (708) 741.3220 FAX # (708) 697-1614 r J 0 Attn: Mr . Dave Siliestrom PROPOSAL SUBMITTED TO PHONE DATE `..t i City of El_gin 931-5986 Febri[gi;VC3`;' ?9':45 f STREET JOB NAME 37 Ann Street Carlton Rogers Park crrr,STATE and ZIP CODE JOB LOCATION Elgin IL. 60120 Spring Street & Highland Avenue ARCHITECT DATE OF PLANS JOB PHONE We hereby submit specifications and estimates for. Remove (8) pole and light fixtures and dispose of them properly. • Remove (8) concrete bases . Furnish and install (8) pole lights . TOTAL PRICE FOR THE ABOVE WORK – $21 ,813.00 •NOTES : NO TAX INCLUDED r NO PERMIT FEES_INCLUDED. NO LANDSCAPING REPAIR INCLUDED__„ ROUGH GRADE ONLY. NOCOMMONWEALTH EDISON CHARGES, IF ANY, INCLUDED. • • �t propose hereby to furnish material and labor—complete in accordance with above specifications, for the sum of: TWENTY–ONE THOUSAND EIGHT HUNDRED THIRTEEN AND 00/ 100*** dollars($ 21 , 813 . 00**** ). Payment to be made as follows: MONTHLY PAYMENTS BASED ON PERCENTAGE OF WORK COMPLETED. TOTAL CONTRACT AMOUNT DUE THIRTY DAYS UPON JOB COMPLETION. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.Any alteration or deviation from above specificationsT involving extra costs will be executed only upon written orders,and will become an extra Sig tuna re C�rG; ( • ll�-s!/ S1 .gioa rge over and above the estimate. All agreements contingent upon strikes, accidents delays beyond our control.Owner to carry fire,tornado and other necessary ksunnce. Note:This proposal may be .sur workers are fully covered by Workman's Compensation surance. withdrawn by uS if not accepted within 3 0 days./ j IF ACCEPTED, PLEASE SIGN AND RETURN YELLOW COPY. Acceptance of Proposal —The above prices,specifications and conditions are satisfactory and are hereby accepted. fou are authorized Signature to do the work as specified. Payment will be made as outlined abode. • \Date of Acceptance: Signature