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Home My WebLink About95-6 Resolution No. 95-6 RESOLUTION FOR SHARING OF COSTS FOR THE HOPPS ROAD/SPRING STREET PHASE I PROJECT REPORT WHEREAS, the City of Elgin recognizes the need to improve Hopps Road/Spring Street between McLean Boulevard and Randall Road; and WHEREAS, the Village of South Elgin will act as lead agency for obtaining Federal Funding for the preparation of the Phase I Project Report; and WHEREAS, the Village of South Elgin will enter into an Agreement for Consultant Services for the preparation of the Phase I Project Report in the amount not-to-exeed $54 ,065; and WHEREAS, the Village of South Elgin expects to be reimbursed by the Illinois Department of Transportation from the Federal Highway Administration for fifty percent (50%) of cost for the Phase I Report; and WHEREAS, the City of Elgin will receive approximately one-third of the benefit of the improvement to Hopps Road/Spring Street. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that the City of Elgin reimburse the Village of South Elgin for one-third of the local share (not to exceed $9,011) of the cost to prepare the Phase I Project Report. Payment will be made upon completion of the report and approval by the Illinois Department of Transportation. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: January 11, 1995 Adopted: January 11, 1995 Omnibus Vote: Yeas 5 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk 1in Agenda Item No . (:) G 414, 11.151 September 21, 1994 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Hopps Road, Phase One Engineering PURPOSE To provide the Mayor and City Council with information to consider reimbursing the Village of South Elgin for a portion of the local share for the Phase One engineering report for improvements to Hopps Road between McLean Blvd. and Randall e Road. BACKGROUND Hopps Road between McLean Blvd. and Randall Road is a two lane rural roadway formally under the jurisdiction of Elgin Township. With the annexation of property related to the Woodbridge South subdivision, the City of Elgin has assumed the responsibility for about one-half of the milage of this roadway section. The remaining portion is the responsibility of South Elgin. Although the roadway portion in the City of Elgin is in good to fair condition, the two lane roadway will become functionally deficient in the near future. Based upon expected traffic increases, the Public Works Department did include the Hopps Road improvements being initiated in 1998, in the five year budget program. The Village of South Elgin has been successful in securing State participation in the Phase One engineering design report under the Federal ISTEA program, at 50% of the Phase One engineering costs . The Village has also obtained participation by Kane County of one-third of the cost of the remaining local share. The Village of South Elgin by letter dated September 9, 1994, copy attached, has requested that the City of Elgin also participate in the cost of the remaining 50% local share on a one-third basis . . . r Mayor and Members of the City Council September 21, 1994 Page 2 The Village of South Elgin will act as the Lead Agency in the obtaining of the Federal ISTEA funds as well as the Lead Agency in administering the engineering agreement. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. FINANCIAL IMPACT Cost of Phase One engineering at $54 ,065 with the Local Share at 50 percent or $27 ,032 .50 . Kane County, Village of South Elgin and the City of Elgin, each will assume one-third of the local share costs, or not- to-exceed $9 ,011 . 00 each. A project estimate is attached which may need to be updated r based upon a possible acceleration of the project's implementation schedule. No moneys have been budgeted for this project in 1994 . LEGAL IMPACT Requires Budget Amendment. RECOMMENDATION Consider the participation of the City of Elgin in the preparation of Phase One engineering design report for improvements to Hopps Road between McLean Blvd. and Randall Road, and authorize the City Manager to negotiate an Intergovernmental Agreement with he Village of South Elgin. Respectful) su itt d, 00( James L. Kristiansen Public Works Director rft i __....c.._.c2_ 1 . lacc___LI Richard B. Helwig City Manager JLK/do Attachments y ri lI-4..15--I 6G'• e • ��. r VILLAGE OF SOUTH ELGIN - sc2. ..— a .— 10 N.WATER STREET ..-, — '—~x SOUTH ELGIN,ILLINOIS 60177 — C Thomas J.Rolando,Jr. Dale D.W.Stevens President Village Clerk September 9, 1994 Mr. Nabi R. Fakroddin Mr. Richard Helwig Director of Transportation City Manager Kane County Division of Transportation City of Elgin 41W011 Burlington Road 150 Dexter Ct. St. Charles, I1 60175 Elgin, IL 60120-5555 RE: Iopps Road/Spring Street ISTEA Construction Prolect Phase One Engineering; Limits McLean Boulevard to Randall Road Gentlemen: Over the past few months, our respective staffs, together with engineers from Baxter & Woodman have laid the framework for reconstruction of Spring eet/Hopps Road utilizing Federal ISTEA funds. During these discussions, ilt was concluded that South Elgin would become the lead agency and therefore enter into an agreement with Engineers of Baxter .& Woodman and the State to see the project through phase one, phase two and ultimately construction. I • am pleased that the respective agencies involved have taken this cooperative spirit which has led to designation of ISTEA funds for phase one engineering. Recently, the Village received the preliminary Engineer' s Agreement and Resolution of Improvement to initiate this project. We have received confirmation from IDOT that phase one engineering will total $54, 065. A local 50% match will be borne equally in thirds by the Village of South Elgin, the City of Elgin and Kane County. Correspondingly, I have taken the liberty of preparing funding resolutions for presentations to the respective corporate authorities. At your earliest convenience, I would appreciate your cooperation in presenting the project and related funding commitments for phase one engineering to your respective Boards. Upon receipt of the executed resolutions, South Elgin corporate authorities will approve the preliminary Engineering Agreement and Resolution of Improvement, beginning the project. If you have any questions regarding this matter, please contact me. • Very tru 9 yo OF 1 / t gla' 41117k .Isac son, Vi - - _ •dministrator cc: Rick Zirk, Director of Public Works SEP 1 .11994 Steve Larson, Baxter & Woodman £:LTISTEA.94 CITY OF ELGIN ENGINEERING DEPT. Pro ect Identiation No:ST13 Proje:1/1e: Hopp Rd. Reconstruction Project Locate McLean Blvd.to Randall Road Project Description: This project will accomplish the widening of Hopp Rd.from the existing two lanes to four lanes.Future developments and Increases In traffic volumes will require this widening within the next 20 years. Currently less than 50%of the roadway Is within Elgin. , Roadway jurisdiction Is shared between Elgin and South Elgin. Any roadway improvements will require a Joint agreement defining cost sharing. For the purpose of this report it is assumed that all costs will be shared on a fifty-fifty basis. Project Expenditure Estimates Expenditure by Activity Expenditure Estimates by Year . Total Cost Current Prior Year Proposed Project Activity Estimate .Estimate_ 1994 1995 : .. 1996 1997 1998 1999 2000 2001-2005 2006-2010 Pre-engineering..._.»._ 40,000 ...:20,000 25-000 Engineering. 200,000 100 )00 130,000 PropertyAcquisition _. ......»»»». ...». ._..__ _»»._ ..............».....»»...._........_...._..._...._.._.._ _..........___ __ . _._ .. _ Construction 2,050,000 :.1 325,000 ............. ......_......._...._ _ 1,375,000 .�.__. Inspection....................... ......200,000 100,000 _..............»............._... .. ....._.__.. ._. _. . ...... . .._ _.. ...... 135,000 ....... C o n t i n g e n c y. 200,000 u.,..:100 .». .._................W...»: ,.._...__ ..._. .._._.._...._...._ _.._ ......._. 15,000 ._..135,000 Other Total Estimates: 2,690,000 : 7:345:000 ;:: ::.:.:. 0 ::: ;:. ::...:.:0 0 0 25,000 145,000 1,645,000 0 0 Project F_ unding Schedule Prior-Current Budget Future Funding Requirements Prior Year Proposed Sources of Funds 1994 1995._ 1996 1997 1998 1999 2000 2001-2005 2006-2010 398-GO Bonds 1998 25,000 399-GO Bonds 1999 �NN 145,000 Future Bonds 2000 1,645,000 25,000 145,000 1.645,000 0I 0 Total Funds ;:•0 :: ;; 0 : ; 0 0 Current Project Status Status and Misc.Comments: Project schedule may need to be advanced due to accellerated development pressures. COST ESTIMATE NOTE: Total Cost Estimate is in 1994 Dollars and represents the full project cost.Current Estimate Is also In 1994 Dollars and represents only the City's share of the project costs. Each annual Estimate has been Inflated by 5%per year and represents only the City's share of the project costs.