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Home My WebLink About95-214 Resolution No. 95-214 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH WATER SERVICES COMPANY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Water Services Company for meter readings services, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: October 11, 1995 Adopted: October 11, 1995 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT THIS AGREEMENT is made and entered into this &� day of 49 -.t.t 1995, by and between the City of Elgin, a municipal corporation (hereinafter referred to as "City") and Water Services Company of Illinois, a Corporation (hereinafter referred to as "Water Services") . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is mutually acknowledged, the parties hereto hereby agree as follows: 1 . Water Services shall provide water meter reading services to City pursuant to the terms contained herein through September 1, 1996 . 2 . Water Services shall provide an estimated two thousand (2,000) water meter readings to City per seven day period as directed by City' s Director of Water Operations . 3 . Water Services, its agents and employees, shall read residential and commercial meters between 7 :30 a.m. and sundown on Mondays through Saturdays, excluding federal holidays, and 12 noon and 5 p.m. on Sundays . 4 . Water Services shall report any damaged, leaking, or missing water meters to the City's Director of Water Operations . 5 . Water Services shall issue picture identification to all of its meter readers . .. 6 . Water Services shall be an independent contractor. Nothing in this agreement shall be construed so as to create a joint venture, partnership, or employment relationship between the parties hereto. 7 . City shall provide Water Services with meter books . Water Services shall complete and return said books with hand entries within the time allotted by the City's Director of Water Operations . 8. Water Services shall hold harmless and indemnify City for and against any and all claims for damages, suits, causes of action or other liability that may result or arise out of Water Services negligent performance of this agreement. 9 . City shall not be required to provide keys to Water Services . 10 . City shall provide Water Services with postcards for resident responses in an amount to be determined at City's sole discretion. 11 . This agreement shall terminate on September 1, 1996 , unless otherwise terminated as provided herein. 12 . This agreement may be terminated by either party hereto upon 14 days written notice. 13 . City shall be entitled to prohibit any of Water Service' s agents or employees from reading meters or otherwise providing any service pursuant to this agreement at City's Director of Water Operations ' sole discretion. - 2 - A 14 . City shall pay Water Services at the following rates : Remote reads $ .52 each read Postcards left . 32 each read Inside reads . 78 each read Inside/outside verification 1 . 25 each read Monthly service charge 150. 00 15 . Reads by category by book shall be submitted to City's Water Department for payment. 16 . The terms of this agreement shall be considered to be severable. In the event that any of the terms or provisions of this agreement shall be deemed to be void or otherwise unenforceable for any reason, the remainder of this agreement shall remain in full force and effect. 17 . This agreement shall be governed by the laws of the State of Illinois . 18 . This agreement and its attachments constitutes the entire agreement of the parties on the subject matter hereof and may not be changed, modified, discharged, or extended except by written amendment duly executed by the parties . Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof or change order as herein provided. 19 . Water Services shall provide, pay for, and maintain during the term of this agreement, public liability insurance in the amount of not less than $300,000 and shall - 3 - provide a certificate of such insurance to the City' s Director of Water Operations within 14 days of the date of this agreement. WATER SERVICES COMPANY BY . -:, President CITY OF ELGIN By: -�- Richard B. Helwig City Manager Attest: DV-670-v(yv-\_&,. City Clerk 26100829 . 395 (contract.2) - 4 - • �n Ai �� Agenda Item No. _,; .;; \„,.s; 0447f fl i8 September 20, 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: One-Year Extension of Contract for Meter Reading Services PURPOSE This memorandum will provide the Mayor and members of the City Council with information to consider granting a one-year extension to the contract for meter reading services . BACKGROUND Since early 1991 the conversion of water meters to the AMR (automatic meter reading) system has been underway. The AMR system automatically collects readings via the telephone, thereby eventually making manual meter reading no longer necessary. The diminished work opportunities led to difficul- ties in retaining meter readers . To solve this problem, in 1994 proposals were requested from two firms providing con- tract meter reading services . Only one proposal was submit- ted. On August 10, 1994 , a contract to read meters was award- ed by the City Council to Water Services, Inc. Water Services has been providing satisfactory service over the past year. Approximately 10, 000 AMR units are now in- stalled. The remaining 14 , 500 customer accounts are read manually ( 12 ,500 by Water Services and 2, 000 by City employ- ees) . The only substantive change in the proposed contract extension with Water Services is the addition of allowing, on a trial basis, Sunday reads by appointment only from Noon to 5: 00 p.m. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None. r Meter Reading Services Extension September 20, 1995 rib' Page 2 FINANCIAL IMPACT The Water Fund ' s 1995 budget under "Other Miscellaneous Services , " account #401-4004-771 . 45-99 , has sufficient funds to pay for this service . It is estimated that through the end of 1995 , $43 , 000 will be spent on the meter reading ser- vice. The 1996 budget will reflect a proposed amount of $35, 000 to provide contract meter reading. Water Services ' ■ current rates and proposed rates are as follows : 1994 Contract 1995 Award Remote reads $ . 42 each read $ . 52 Postcards left . 30 each read . 32 Inside reads . 75 each read . 78 Inside/outside verification . 75 each read 1 . 25 Monthly service charge 150 . 00 150 . 00 Although a rate increase is proposed, the number of addition- ally installed AMR units will lower quantity of manual reads and thus the overall contract amount . LEGAL IMPACT None. RECOMMENDATION It is recommended that the City Council authorize a one-year extension of the water meter reading contract . Respectfully submitted, Aie ter2-;11 James L. Kristiansen , e,/e1/ Public Works Director %cc,4,�k t (l- /N.:t kC'�7 i Richard B. Helwig City Manager RBH:JLK: jm r 957 N. Liberty Street Water Services E70'8/697-6623 FAX 708/697-6755 September 14, 1995 City of Elgin 150 Dexter Court Elgin, Illinois 60120 Attention: Mr. Jim Nowicki Finance Director Subject: Meter Reading Gentlemen: In reference to the above subject, we are pleased to extend our meter reading contract with the City of Elgin for a period of one (1) year at tht following rates which includes a 4% cost of living increase. Remote Read $ .52 each Inside Read $ .78 each Card Left $ .32 each Inside/Outside Verification $ 1.25 each ** Monthly Service Charge $ 150.00 ** Inside/Outside Verification will be done in conjunction with the scheduled reading of route. Water Meter readings will take place Monday through Saturday between the hours of 8:30 am and sundown each day and on Sunday's between the hours of 12 noon and 5:00 pm. We would like to thank you for the opportunity of working with the City of Elgin during the past year and look forward to working with you on this project. Very truly yours, WAT R SERVIC S COMPANY Julie Kampmei JLK/js cc: Mr. Larry Deibert, Director of Water Operations