HomeMy WebLinkAbout95-154 Resolution No. 95-154
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH BLACK & VEATCH
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna
Mecum, City Clerk, be and are hereby authorized and directed
to execute an agreement on behalf of the City of Elgin with
Black & Veatch for engineering services for the water
treatment plants improvements, a copy of which is attached
hereto and made a part hereof by reference.
s/ Kevin Kelly
Kevin Kelly, Mayor
Presented: July 26, 1995
Adopted: July 26, 1995
Omnibus Vote: Yeas 7 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
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ENGINEERING SERVICES AGREEMENT
WATER TREATMENT PLANTS IMPROVEMENTS
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AGREEMENT
THIS AGREEMENT, is made and entered into this lot day of
1995, by and between the CITY OF ELGIN, an Illinois
• mun ipal corporation (hereinafter referred to as "CITY" ) and
Bla & Veatch, a Missouri partnership (hereinafter referred to
as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional services in connection with expanding the
1.1 existing Riverside Water Treatment Plant and River Intake and
Pumping Station facilities; and to make modifications to the
existing Riverside and Airlite Water Treatment Plant facilities,
existing lime residuals handling facilities and associated water
distribution system facilities (hereinafter referred to as the
"PROJECT" ) .
AND
WHEREAS, the ENGINEER represents that he is in compliance
with Illinois Statutes relating to professional registration of
individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth
herein below.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby
acknowledged it is hereby agreed by and between the CITY and the
ENGINEER that the CITY does hereby retain the ENGINEER to act
for and represent it in all engineering matters involved in the
PROJECT, subject to the following terms and conditions and
stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the
direction of the Director of Public Works of the
CITY, herein after referred to as the "DIRECTOR" .
B. The services to be provided by the ENGINEER under
this agreement have been divided into two phases as
follows :
1 . Paragraphs C. 1 through C. 5 which are funded under
the lump sum fee identified in paragraph IV.A.
2 . Paragraphs D. 1 through D. 3 which are not funded
under the lump sum fee, but will be funded by an
amendment to this agreement as noted in
paragraph IV.C.
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C. In general, the initial services to be performed
under this agreement will consist of the following
Basic Design Phase Services .
1 . Project Administration
2 . Residual Handling Facilities Evaluations
3 . Engineering Evaluations for:
a. Evaluation of Proposed Enhanced Surface
Water Treatment Rules
b. Staffing Evaluations
c. Spills Contingency Plan
d. River Dredging
4 . Final Design, Plans, Specification and Cost
Estimates for:
a. Contract No. 8 :
(a) Riverside Treatment Plant Expansion
(b) Riverside and Airlite Treatment
Plant Modifications
b. Contract No. 10: Airlite Sludge Lagoons
5 . Control System Prequalification
D. The following services will be performed
after an amendment is authorized to this agreement,
and will consist of, but may not be limited to the
following activities :
1 . Design Phase Services for Contract No. 9 :
Intake and Pump Station Modifications .
2 . Bidding and Preaward Services for Contracts No.8
No. 9 and No. 10 .
a. Bid Document Distribution
b. Pre-bid Meeting
c. Bid Evaluations
d. Recommendation for Award
3 . Construction Phase Services
a. Public Involvement Program Assistance
b. Project Administration for:
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( 1) Contract No. 8 : Riverside Plant
Expansion and Riverside and Airlite Plant
Modifications
(2) Contract No. 9 : Intake and Pump Station
Modifications
( 3) Contract No. 10 : Airlite Lagoons
c. Control System Software Configuration
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d. On-site Resident Services for Contracts No. 8,
No. 9 and No. 10
e. Selected Start up and Operational Services
E. Supplemental Services are additional services not
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included in this agreement which will be performed
by the ENGINEER should an amendment be authorized
by the CITY.
F. A detailed Scope of Services is attached hereto
as Attachment A.
II. PROGRESS REPORTS
A. An outline project milestone schedule is provided
herein under:
Project Milestones Schedule
Begin Design and Assistance
Contract No. 8 July 31, 1995
Contract No. 9* February 3, 1997
Contract No. 10 July 31, 1995
Submit Documents for IEPA Review
Contract No. 8 May 27, 1996
rP Contract No. 9* June 2, 1997
Contract No. 10 November 20, 1995
Advertise Construction Contracts*
Contract No. 8 November 3, 1996
Contract No. 9 September 15, 1997
Contract No. 10 February 19, 1996
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or Final Completion of Construction Contracts*
Contract No. 8 November 30, 1998
Contract No. 9 November 30, 1998
Contract No. 10 October 31, 1996
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*NOTE: These milestone dates are contingent upon
timely amendments to this basic agreement as
noted in paragraphs I .D. and IV.C.
B. Any change in the general scope, extent, or
character of the project that results in an
adjustment to the schedule, shall also require the
scheduled completion of corresponding elements of
the prject to be adjusted accordingly.
C. A detailed project schedule for the Project is
included as Attachment B, attached hereto.
Progress will be recorded on the project schedule
and submitted monthly as a component of the Status
Report described in article D. below.
D. The Engineer will submit to the Director monthly a
Status Report keyed to the Project Schedule. A
brief narrative will be provided identifying
progress, findings and outstanding issues .
III. WORK PRODUCTS
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f A. All work products prepared by the ENGINEER pursuant
hereto including, but not limited to, reports,
designs, calculations, work drawings , studies,
photographs, models and recommendations shall be
the property of the CITY and shall be delivered to
the CITY upon request of the DIRECTOR provided,
#P however, that the ENGINEER may retain copies of
such work products for its records . Such work
products are not intended or represented to be
suitable for reuse by the CITY on any extension to
the PROJECT or on any other project, and such reuse
shall be at the sole risk of the CITY without
liability or legal exposure to the ENGINEER.
B. Notwithstanding the above, ENGINEER shall retain
its rights in its standard drawing details,
designs, specifications, database, computer
software and any other proprietary property. Rights
to intellectual property developed, utilized, or
modified in the performance of the Services shall
remain the property of the ENGINEER.
IV. PAYMENTS TO THE ENGINEER
A. The CITY shall reimburse the ENGINEER for Basic
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Design Phase Services (Section 1 .C. 1 through 1 .C.5)
�r under this Agreement a lump sum of One million, one
hundred forty-seven thousand five hundred
( $1, 147 ,500 . 00) Dollars, regardless of actual costs
incurred by the ENGINEER unless SUBSTANTIAL
modifications to the project are authorized in
66, writing by the DIRECTOR.
B. The CITY shall make periodic payments to the
ENGINEER based upon actual progress within 30 days
after receipt and approval of invoice.
C. For those services identified under the Scope of
Services as Design Phase Services for Contract No.
9 : Intake and Pump Station Modifications (Section
I .D. 1) ,Bidding and Preaward Services for Contracts
No. 8, No. 9 and No. 10 (Section I .D.2) and
Construction Phase Services (Section I .D. 3) , the
fee shall be negotiated between the ENGINEER and
CITY, and this Agreement modified by a change order
or amendment, at such time prior to the commencement
of the work after a funding appropriation for the
project construction has been enacted by the CITY.
D. A detailed fee breakdown is attached hereto as
Attachment C.
V. INVOICES
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A. The ENGINEER shall submit a invoice monthly during
the term of the contract, and a final invoice upon
completion of Services . The invoice format shall be
acceptable to the City. Submittal of progress
reports ( II .D above) shall coincide with submittal
of each payment request. In the event CITY
questions some element of an invoice, that fact
shall be made known to the ENGINEER immediately.
ENGINEER will transmit a revised invoice as
p necessary. The City may amend a payment request
submitted by the Engineer, and authorize those
components of the payment request approved by the
City.
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit the authorized representative of the CITY to
inspect and audit all data and records of direct
costs and expenses of the ENGINEER for work done
under this Agreement. The ENGINEER shall make
these records available at reasonable times during
the Agreement period, and for a year after
termination of this Agreement.
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VI. PERSONNEL
The ENGINEER will assign throughout the term of this
agreement the key personnel identified hereinafter, and
will not replace or reassign these key personnel
without the prior written approval of the Director.
PP A. Project Manager: Mr. Robert D. Renfrow
B. Project Engineer: Mr. John J. Pruss
C. Control System Engineer: Mr. Michael D. Etheridge
A detailed work experience history for the above key
personnel is included as Attachment D.
VII. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY
may terminate this Agreement at any time upon fifteen
( 15) days prior written notice to the ENGINEER. In the
event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not exceed
the amount set forth under Paragraph IV.A above.
VIII. TERM
This Agreement shall become effective as of the date
the ENGINEER is given a written Notice to Proceed
following approval of CITY' S corporate authorities and,
unless terminated for cause or pursuant to Article VII
foregoing, shall expire on the date the DIRECTOR
determines that all of the ENGINEER' s work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
IP which the CITY may have or thereafter acquire with
respect to any breach hereof by the ENGINEER.
IX. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY,
the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No
claim for additional compensation shall be valid unless
so made. Any changes in the ENGINEER' s fee shall be
valid only to the extent that such changes are included
in writing signed by the CITY and the ENGINEER.
Regardless of the decision of the DIRECTOR relative to
a claim submitted by the ENGINEER, all work required
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under this Agreement as determined by the DIRECTOR
shall proceed without interruption.
X. BREACH OF CONTRACT
If either party violates or breaches any term of this
Agreement, such violation or breach shall be deemed to
constitute a default, and the other party has the right
!P to seek such administrative, contractual or legal
remedies as may be suitable to the violation or breach;
and, in addition, if either party, by reason of any
default, fails within fifteen ( 15) days after notice
thereof by the other party to comply with the
conditions of the Agreement, the other party may
terminate this Agreement.
XI . INDEMNIFICATION
• A. The ENGINEER shall indemnify and save harmless the
CITY, its officers and employees from and against
any and all loss, liability and damages including
but not limited to Workmen' s Compensation claims,
to the extent caused by the negligent actions or
omissions of the ENGINEER in connection herewith,
including but not limited to negligent actions or
omissions of employees or agents, of the ENGINEER
caused by the performance of professional services .
B. To the fullest extent permitted by law, the
ENGINEER shall not be liable to the CITY for any
special, indirect, or consequential damages
resulting in any way from the performance of the
services except for any fines which may be imposed
by governmental entities which are caused by the
ENGINEER' S negligence.
XII . NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the
City shall be charged personally or held contractually
liable under any term or provision of this Agreement or
because of their execution, approval or attempted
execution of this Agreement.
XIII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of Commercial
General Liability Insurance with limits of
$1,000,000 aggregate for bodily injury and
$1,000, 000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a
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Certificate of Insurance naming the CITY as
additional insured. The policy shall not be
modified or terminated without thirty ( 30) days
prior written notice to the DIRECTOR.
The Certificate of Insurance which shall include
Contractual obligation assumed by the ENGINEER
under Article XI entitled "Indemnification" shall
be provided.
B. Comprehensive Automobile Liability. The ENGINEER
I, shall provide, pay for and maintain in effect,
} during the term of this Agreement, a policy of
Comprehensive Automobile Liability Insurance
covering all owned, non-owned and hired motor
vehicles with limits of $500, 000 per occurrence for
damage to property.
C. Combined Single Limit Policy. The requirements
for insurance coverage for the general liability
and auto exposures may be met with a combined
PO single limit of $1,000,000 per occurrence subject
to a $1,000, 000 aggregate.
D. Professional Liability. The ENGINEER shall carry
!!' Engineer's Professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of
$1,000,000 per occurrence. A Certificate of
Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall
not be modified or terminated without thirty (30)
days prior written notice to the DIRECTOR.
E. Additional Insurance. All Project contractors shall
be required to include the CITY and ENGINEER as
additional insureds on their General Liability
insurance policies and shall be required to
indemnify the CITY and ENGINEER to the same extent.
XIV. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of
and shall not be responsible for construction means,
methods, techniques, sequences or procedures, or for
safety precautions and programs in connection with the
construction, unless specifically identified in the
Scope of Services .
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XV. NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, of the presence of any sensory,
mental or physical handicap, unless based upon a bona
fide occupational qualification, and this requirement
shall apply to, but not be limited to, the following:
• employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for
training, including apprenticeship.
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by or resulting
from this Agreement on the grounds of sex, race, color,
creed, national origin, age except minimum age and
retirement provisions, marital status or the presence
of any sensory, mental or physical handicap. Any
violation of this provision shall be considered a
violation of a material provision of this Agreement and
shall be grounds for cancellation, termination or
suspension, in whole or in part, of the Agreement by
the CITY.
XVI . ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns of
the parties hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XVII. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and
every item condition and other provision hereof to the
same extent that the ENGINEER would have been obligated
if it had done the work itself and no assignment,
delegation or subcontract had been made.
XVIII. NO CO-PARTNERSHIP OR AGENCY
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of co-
partners between the CITY and the ENGINEER, or as
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constituting the ENGINEER as the general representative
or general agent of the CITY for any purpose whatsoever
or to constitute an employment relationship between the
parties hereto.
PIP XIX. SEVERABILITY
The parties intend and agreed that, if any paragraph,
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other
• portions of this Agreement shall remain in full force
and effect.
XX. HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or construction
thereof.
XXI. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the
entire Agreement of the parties on the subject matter
hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by
the parties . Each party agrees that no representations
or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly
executed amendment hereof, or change order as herein
provided.
XXII. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois .
XXIII. NEWS RELEASES
The ENGINEER may not issue any news releases without
prior approval from the DIRECTOR, nor will the ENGINEER
make public proposals developed under this Agreement
without prior written approval from the DIRECTOR prior
to said documentation becoming matters of public record.
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XXIV. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other
consultants in the CITY' s employ or any work associated
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with the PROJECT.
XXV. INTERFERENCE WITH PUBLIC CONTRACTING: P.A. 85-1295
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The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of violations
of either Section 33E-3 or Section 33E-4 of the
Illinois Criminal Code.
XXVI. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have written sexual harassment policies that include,
at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment
C. a description of sexual harassment, utilizing
examples;
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D. the vendor's internal complaint process including
penalties;
E. the legal recourse, investigative and complaint
process available.
A copy of the policies must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
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XXVII. THIRD PARTY RIGHTS
Nothing in this Agreement shall be construed to give
any rights or benefits to anyone other than CITY and
ENGINEER.
XXVIII. WRITTEN COMMUNICATIONS
All recommendations and other communications by the
ENGINEER to the DIRECTOR and to other participants
which may affect cost or time of completion, shall be
made or confirmed in writing. The DIRECTOR may also
require other recommendations and communications by the
ENGINEER be made or confirmed in writing.
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XXVIV. NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as follows :
A. As to CITY:
rJAMES L. KRISTIANSEN
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
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B. As to ENGINEER:
ROBERT RENFROW
Black & Veatch
8400 Ward Parkway
P.O. Box 8405
Kansas City, MO 64114
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IN WITNESS WHEREOF, the undersigned have placed their hands
and seals upon and executed this Agreement in triplicate as
though each copy hereof was an original and that there are no
other oral agreements that have not been reduced to writing in
!o this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By B y .
Dolonna Mecum Richard B. Helwig
City Clerk City Manager
(SEAL)
For the ENGINEER:
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Dated this f 7 day of v IV , A.D. ,
1995 . /
ATTEST:
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By ���v A '�i By lir_
;.„0. �'/�17.- - , Partner
(SEAL)
DAVID B. hUNT
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ATTACHMENT A
DETAILED SCOPE OF SERVICES
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1: APPENDIX A
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Elgin, Illinois
Project: Water Treatment Plants Improvements
DESCRIPTION OF SCOPE OF SERVICES
Evaluations, final design, and preparation of drawings and specifications
under this Agreement are based upon the findings and recommendations presented
1: in the Comprehensive Water Master Plan and the Report on Evaluation of
Selected Facilities for the Airlite Water Treatment Plant and the subsequent
Design Memorandum for Water Works Improvements Water Treatment Facilities
prepared for the City of Elgin. The services under this Agreement are an
extension of the Design Memorandum services for the expansion of the Riverside
water supply and treatment facilities and modification of the Airlite water
treatment plant. The construction of the new facilities will be implemented
through three separate construction contracts as outlined below.
Contract No. 8 - Riverside WTP Expansion and Airlite WTP Improvements.
Work under this Contract will provide for the expansion of the existing
Riverside WTP from 16 mgd to 32 mgd and construction of selected
improvements at the existing Airlite WTP. The scope of the expansion of
the Riverside WTP is based on the Design Memorandum for Water Works
Improvements Water Treatment Facilities. The major elements involved in
the expansion at the Riverside WTP include the following:
1: a. Addition of a 16 mgd treatment process train consisting of a
presedimentation basin, primary basin, and secondary basin,
and rapid mix chambers.
1: b. Expansion of the plant's sludge handling facilities.
c. Chemical and filter building expansions for the addition of
four filters and three transfer pumps.
d. Modifications and expansion of the chemical feed and storage
facilities.
e. Modification and expansion of the laboratory and
1: administrative areas.
f. Installation of a new computer-based control and monitoring
1: system,
g. Addition of a 5 MG ground storage reservoir.
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h. Relocation and modification to the chlorine storage and feed
rooms and the addition of a chlorine scrubber.
i. Addition of a second carbon dioxide storage tank.
j. Replacement of the wash water return pumps and modifications
to allow the wash water return to be discharge to the South
McLean sludge handling facilities through the plant's existing
, sludge transmission facilities.
1: k. Electrical, mechanical , instrumentation, and auxiliary
facilities to support the modified and expanded water
treatment facility.
1: The improvements to the existing Airlite WTP are based on the
recommendations of the final Report on Evaluations of Selected
Facilities for the Airlite WTP. The recommended high service pumping
1: and electrical power service modifications under the Report were
constructed under a previous contract and are not a part of the
improvements proposed under this contract. A general scope of the
1: remaining modifications at the Airlite WTP included under this contract
include the following:
a. Installation of a new instrumentation and computer control/
monitoring system as an expansion or extension of the
Riverside control system.
1: b. Modifications to chemical application points and other
miscellaneous chemical feed system modifications.
1: c. Electrical , mechanical , and other miscellaneous modifications
identified to restore the existing filter room and filter pipe
gallery, including the removal and replacement of the filter
influent, effluent, wash water supply, wash water drain,
' surface wash , and rate control valves with new butterfly
valves.
d. Replace the existing inadequate heating and ventilation
equipment and system with new HVAC system.
1: e. Construct a new chlorine gas scrubber system including
structure and site work modifications.
1: f. General items identified to improve general appearance,
maintenance, and safety of the existing facilities including
replacement of the existing roof, inspection of the interior
of the aeration basin, and any required concrete restoration
1: required of the interior of the aeration basin.
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Contract No. 9 - Fox River Intake and Pumping Station Expansion and
New River Water Supply Line.
Work under this Contract will provide for the expansion of the existing
Riverside river intake and pumping station from 16 mgd to 32 mgd and the
construction of a second 30 inch raw water supply line to the Riverside
WTP. The scope of the expansion is based on the Design Memorandum for
Water Works Improvements Water Treatment Facilities. The major elements
involved in the expansion include the following:
a. The addition of two 8 mgd vertical diffusion vane pumps and
associated piping and valves.
1: b. The new and existing pumps, including speed control of the
existing AFD, will be incorporated into the new plant computer
1: control system for remote control from the Riverside WTP.
c. Modifications to the existing potassium permanganate feed
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1: d. The systm.
addition of a second 30 inch raw water supply line to the
Riverside WTP including the necessary valves and road
1: improvements.
Contract No. 10 - Airlite WTP Sludge storage Lagoons.
Work under this Contract will provide for the reconstruction of the
existing sludge storage lagoons at the Airlite WTP. The scope of the
reconstruction is based on the regulatory requirements set forth in
Illinois administrative Code for activities in a setback zone and an
interpretation of these regulations for setback requirements and
required liner system. The major elements involved in the lagoon
reconstruction include the following:
a. The new sludge storage facilities will consist of two lagoon
cells that maximizes their capacity within the limits of the
1: existing property limits, setback requirements, and ground
water limitations at the site. A gravel access road on top of
the lagoon berms will be provided for sludge removal access.
Single inlet and outlet structures will be provided for each
cell.
1: b. Telescoping valves or other level control devices will be
provided at the outlet structures to decant liquid off the top
of the lagoons and return it of the head of the plant. Two
submersible pumps will be provided to handle the decant
return.
c. The proposed dual liner system will consist of a lower liner
system over the natural subgrade and overlain by a leachate
collection system. The leachate collection system will
consist of a granular drainage media with underdrain piping
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provided to carry any leachate to a central collection sump.
Submersible pumps will be used to return leachate collected
back to the lagoon cells. Above the leachate collection
system, a top liner system will be installed and overlain with
a concrete or soil cement protection layer.
d. The berm liner system will be equal to or similar to the
bottom liner system.
e. It is anticipated that three monitoring well, one upstream and
two downstream, will be provided for monitoring ground water
around the site.
Construction phase services involving bidding and preaward services, project
administration, control system software configuration services, resident
1: services, and selected startup and operational services for the construction
of the above contracts will be included by amendment to the Agreement.
1: BASIC DESIGN SERVICES
The basic design services included under this Agreement are as follows:
A. PROJECT ADMINISTRATION
An important element of the project is the administration of each
individual contract as well as the overall project. Management
functions required to successfully complete each portion of the work
will be provided, including all project correspondence with the Owner,
consultation with Owner's staff, supervision of the work, and continuous
monitoring of work progress.
1: The following tasks are specifically related to project administration:
1. Initial Meeting. Conduct an initial meeting with the Owner's staff
to establish project staffing and clarify understanding of scope
and parameters of the project.
2. Schedules. As each phase of the Project is authorized to be
performed, prepare a detailed schedule by activity and date and
coordinate each phase schedule with an overall project schedule.
Identify and establish project milestones for all phases of the
proposed work, and periodically update the project schedule.
Submit schedules to the Owner for review and approval.
3. Progress Meetings. Participate in informal meetings with the Owner
throughout the design phase to review progress and exchange ideas
and information. Six meeting at the Riverside facilities are
anticipated based on the proposed project schedule.
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4. Progress Reports,. Monthly progress reports summarizing the status
of the work to date based upon an approved activity schedule will
1: be prepared and submitted to the Owner's staff.
5. Regulatory Coordination. Communicate with State agency and reach
an understanding on design objectives and performance requirements.
6. Proiect Costs. During final design, opinions of probable
construction cost for each construction contract will be developed.
1: This cost, as mutually agreed to by the Owner prior to bidding,
will represent the Maximum Allowable Construction Cost (MACC) for
that bid package. If for any reason, prior to the bid, the
1: Engineer believes that the project will exceed the MACC, he shall
notify the Owner in writing. The written notification shall include
a detailed explanation and shall provide suggestions for reducing
the projected costs.
1: The Owner, when notified, shall either: (1) cooperate fully in
reducing the scope of the project sufficiently to bring the project
1: within the MACC or (2) authorize an increase in the MACC to cover
the projected cost of the work. In developing the contract
documents, provisions for adjustment of the final scope of
construction work by selection of previously defined deductive
alternatives mutually agreeable to the Owner will be provided in
the event the lowest acceptable bid received exceeds the MACC.
B. RESIDUAL HANDLING FACILITIES EVALUATIONS
Engineering services will be provided for evaluations, permit assistance
1: for modifications to the Owner's existing Airlite and South McLean
residual handling facilities. The findings and recommendations from the
evaluations and the results of the permit assistance may impact the
design requirements of the proposed modification and/or replacement of
existing Airlite residual handling facilities.
The following tasks are specifically related to Airlite residual
handling facilities evaluations:
1. Low Level Radioactivity Exposure. Review and evaluate the Airlite
plant staff's exposure to low levels of radioactivity associated
with sludge handling and storage facilities at the Airlite plant
site. Through a subcontract, provide the services of a health
1: physicist to conduct on-site review and testing for radioactivity
and radon gases within the existing lime sludge handling facilities
and assess the exposure of plant staff to these elements and if
necessary, identify protective measures that the Owner could
I: - implement.
2. Permit Hearing Assistance. Provide the services of a
1: geotechnical/storage lagoon design specialist to assist Owner's
staff with presentations to the Illinois Pollution Control Board
relative to the Owner's request for exception from the water well
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set back regulations for the Airlite sludge lagoons. Services
include developing a proposed plan and associated costs for
reconstruction of lagoons on plant site using a double liner
system, review of petition and response material presented to the
Board by the Owner, participation and presentation of testimony
relative to design of special waste storage facilities at May 9,
1995 hearing before the Board, and consultation with Owner's staff
regarding the results of the hearing and preliminary design of
replacement storage lagoons.
C. ENGINEERING EVALUATIONS
Engineering services will be provided for preliminary engineering
evaluations associated with the proposed improvement facilities. The
findings and recommendations of each task will be presented in a letter
report. The recommendations of the following preliminary evaluations
may also impact the final design of the proposed improvements.
The following tasks are specifically related to preliminary engineering
evaluations:
1. Enhanced Surface Water Treatment Regulations. Evaluate proposed
enhanced surface water treatment regulation rules and the
possibility of classification of the Fox River as vulnerable and
identify any additional testing and analyses that would result.
2. Staffing Evaluation. Provide a review and update of the Master
Plan staffing requirements for the water treatment facilities based
on the proposed expansion and improvements. Provide a letter
report of the findings.
3. Spills Contingency Plan. Review the existing Spills Contingency
Plan identification requirements in regards to recent right-to-know
laws and recommend modifications to the plan as required.
4. River Dredging. Review available Fox River bottom depth survey
data at the Riverside river intake location and evaluate the costs
and benefits associated with re-dredging the river to increase the
water depth at the intake location.
D. FINAL DESIGN, CONSTRUCTION DRAWINGS, AND SPECIFICATIONS
Engineering services will be provided for the final design and the
preparation of construction drawings and specifications for the
expansion and modification of the Owner's existing Riverside and Airlite
water treatment plants, Riverside intake and pumping station, and
Airlite sludge storage lagoons.
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1:
1: The following design tasks are applicable in general to each contract
previously described.
bik 1. Roof Inspection. Provide, through a subcontract and on-site
evaluation by the Engineer, an inspection of the roof systems at
1: .-i
the Riverside facilities to determine the integrity of the roofs
and the need for repair and/or replacement. Provide a letter
_ report of the inspection including recommendations and opinions of
costs. Any roof repair/replacement recommendations selected by the
I: Owner will be incorporated into the final design of the Riverside
improvements.
I: 2. Filter-To-Waste Provisions. Evaluate the modifications required at
the Riverside WTP to incorporate filter-to-waste provisions into
the existing and new filters. Include provisions for discharging
I: filter backwash water to the sludge lagoons rather than returning
it to the head of the plant. If selected by the Owner, incorporate
these improvements into the final design of the riverside
improvements.
1: 3. Design Memorandum. Revise and expand the Design Memorandum to
incorporate the Owner's supplemental review comments and to
1: establish agreement on Airlite water treatment plant scope of work
beyond that already included in the Design Memorandum.
4. Review and Coordination Meeting. Meet with the Owner's staff and
I: secure their comments on the revised Design Memorandum and
preliminary documents. Resolve any questions, revise document if
necessary, and resubmit five (5) copies to the Owner.
I: 5. Regulatory Review. Submit the revised Design Memorandum to the
appropriate governmental agencies having regulatory interest in the
1: project. If necessary, attend one meeting to discuss the Design
Memorandum with regulatory agency officials.
6. Memorandum Update. Update and distribute the Design Memorandum
I: periodically as required during the final design phase of the
contract.
r 7. Drawings and Specifications. Prepare detailed drawings and
specifications for the proposed construction contract and for all
materials and equipment required under the contract. The documents
I: will be prepared for construction by private contractors on a
competitive bid basis.
8. Finalize Control System Architecture. Meet with Owner's staff up
1: , to three times in Elgin to review the proposed control system and
radio communications, procedures for evaluation and selection of
computer hardware and software, criteria for developing equipment
and system specifications,and requirements for control system
supplier qualifications. Establish procedures and develop criteria
for selection of acceptable control system suppliers.
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9. Submittal Review. Provide five (5) sets of drawings and
specifications to the Owner for review at 60 percent and 90 percent
1: design completion.
10. Design Review Meetings. Following the review of each submittal ,
meet with the Owner's staff to discuss their review comments and
resolve any questions. It is anticipated three meetings will be
held in the Engineer's Kansas City offices.
11. Quality Control Review. Perform an "in-house" quality control
review of the drawings and specifications of the contracts at
approximately 60 and 90 percent design completion.
12. Constructabilitv Review. Perform an "in-house" constructability
review of the drawings and specifications of the contracts at 60
1: and 90 percent design completion. This review will be performed by
an experienced construction manager.
13. Construction Permits,. Determine required construction permits a.nd
1: licenses and provide in the specifications that all required
construction permits and licenses must be obtained by the
construction contractor.
1: 14. Opinion of Probable Costs. Prepare a preliminary opinion of
probable construction cost for the proposed work covered by the
drawings and specifications of the contract.
1: 15. Regulatory Review,. Following Owner review of completed documents
of the contract, make any necessary modifications and submit three
(3) sets of revised drawings and specifications for the contract to
the appropriate regulatory agency for review and five (5) sets to
the Owner for record.
16. Regulatory Review Meeting. Attend one meeting to discuss the
documents with regulatory agency officials.
17. Revise Contract Documents. After receipt of regulatory agency
review comments and Owner's second review comments, revise the
contract documents, if necessary.
18. Develop Construction Administration Plan. Prior to completion of
the final construction contract documents and, in cooperation with
1: the Owner, mutually develop a Construction Administration Plan for
the Project and incorporate the requirements and responsibilities
relative to this plan into the construction contract documents.
The plan shall describe the program, requirements for executing the
work, and the organizations participating in the construction of
1:
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6
the Project. The plan will include, but not be limited to the
following:
(a) Work statements
(b) Organizational charts
(c) Duties of Project participants
(d) Responsibility charts
(e) Tentative schedules
1: (f) Procedures for communications, documentation, control and
coordination
(g) Public relations
(h) Materials testing strategy
1:
19. Prepare Invitation to Bid. Prepare bid forms and preliminary
Invitation to Bid form for the contract.
20. Evaluate Alternative Liner Systems. Under the design of the
Airlite sludge lagoons, up to three alternative liner and leachate
1: collection systems that will provide a cost effective,
constructable, permittable design consistant with the proposed dual
liner system will be evaluated. Selected alternatives and the
1: proposed liner system will be reviewed with IEPA regulatory agency
to establish final design criteria for the liner system.
1: 21. Prepare Construction Quality Assurance Plan. Under the design of
the Airlite sludge lagoons, prepare a detailed construction quality
assurance (CO) plan as required by the regulatory agency for the
construction of the sludge storage lagoons liner system. Report
preparation and documentation of any regulatory closure
requirements for the existing lagoons will be addressed under
Construction Phase Services of this Agreement.
Prior to the completion of the construction documents, the Owner and
Engineer shall mutually review and modify the following tentative Scope
of Services for Construction Phase Services, Control System
Configuration Services, Resident Services During Construction, and
Selected Startup and Operational Assistance of the Project to be
consistent with the mutually developed Construction Management Plan and
contract document requirements. The services to be provided will be
coordinated and reflected in the final construction contract documents.
The modifications to these construction related services and the Owner's
authorization to proceed with these services will be included by
amendment to this Agreement.
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FP
L. E. CONTROL SYSTEM PREQUALIFICATION SERVICES
Engineering services will be provided for prequalification of control
system equipment suppliers. The following tasks are specifically
related to the prequalification effort:
1. Control System Supplier Selection/Prequalification. Prepare a
prequalification document for the control system and submit to the
Owner for review. Following review, meet with the Owner's staff to
discuss their review comments. Revise the document as necessary
and assist the Owner in advertisement of "Invitations To
Prequalify". Identify and mail invitations to potential control
system equipment suppliers and distribute prequalification
documents. Prequalification statements will be received by the
Owner and forwarded to the Engineer for evaluation.
1: 2. Control System Supplier Prequalification Evaluation. Review and
evaluate the prequalification statements and submit a summary of
the evaluations and a recommendation for prequalification based on
1: the Engineer's evaluation. Provide the Owner a draft "Notice of
Prequalification" letter for Owner to forward to respondents.
1: In finalizing the prequalification process for the control system
suppliers, assist the Owner's staff in the review and evaluation of
alternative equipment proposed. The evaluations will include
field visits to other operating treatment facilities with similar
equipment and/or to equipment supplier's manufacturing facilities.
The selection of the facilities to visit shall be made in
consultation with Owner's staff. Because the extent of these
visits is undetermined at this time, engineering services will be
provided as directed by the Owner and within the limits of
compensation indicated in Appendix C. Services beyond the
compensation limit indicated for this task will be classified as
Supplemental Services.
BASIC CONSTRUCTION PHASE SERVICES
1: Engineering services will be provided for the construction phase of
Contract No. 8 - Riverside WTP Expansion and Airlite WTP Improvements,
Contract No. 9 - Fox River Intake and Pumping Station Expansion and
River Water Supply Line, and Contract No. 10 - Airlite Sludge Lagoons.
Construction phase services will include public involvement program
assistance, bidding and preaward services, project administration,
control system software configuration services, resident services, and
selected startup and operational services. The services and tasks will
be further defined and/or modified as required and in coordination with
the projects final Construction Administration Plan. The final scope of
work for this phase of the project will be defined prior to the Owner's
authorization to proceed with this phase of the project.
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The following is a tentative list of services and tasks specifically
related to basic construction phase services: .
A. PUBLIC INVOLVEMENT PROGRAM ASSISTANCE
The Owner proposes to take a proactive approach in informing the public
about the proposed expansion and modifications to the City's existing
• water supply and treatment facilities. The goals of the program are to
create understanding and awareness of the need for the project. Under
this Agreement, the Engineer will assist the Owner's staff in meeting
the goals of the public involvement program.
1: The following tasks are specifically related to the public involvement
program.
1: 1. Prepare Publications., Assist the Owner's staff as requested in the
preparation of pamphlets, newsletters, or publications presenting
various elements of the project including assistance with the
preparation and production of materials for the project's ground
1: breaking and open house activities.
2. Prepare Press Releases. Work with Owner's staff and the news
media, as requested, in the preparation of informational
advertisements to announce the various elements of the project.
1: B. BIDDING AND PREAWARD SERVICES
The Engineer will perform bidding and preaward services under the
construction phase of each contract. Tentative services to be performed
by the Engineer are as follows:
1. Coordinate bid letting date, time, and place with the Owner and
1: prepare final Invitation to Bid for the contract.
2. Assist and advise the Owner in placing the advertisement of the
Invitation to Bid for the contract.
3. Identify potential contractors and suppliers, and distribute copies
of Invitation to Bid for the contract. Maintain a record of
prospective bidders and suppliers to whom drawings or
specifications have been issued.
4. Provide a sufficient number of sets of construction contract
drawings and specifications for bidding purposes, and distribute
the drawings and specifications to prospective bidders and not more
than three public bidding exchanges.
5. Distribute plan holders' lists to recipients of drawings and
specifications prior to the bid opening.
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6. Receive deposits for construction contract drawings and
specifications. Process refunds, if required, to unsuccessful
1: bidders. To reduce reproduction and mailing expenses, the Engineer
shall retain any portion of the deposits which are not refundable.
1: -Ar 7. Distribute 15 sets of construction contract drawings and
specifications to the successful bidder.
8. Conduct, at a date and time selected and a place provided by the
Owner, a prebid conference to:
a. Instruct prospective bidders and suppliers as to the types of
1: information required by the contract documents and the format
in which bids should be presented.
b. Review special project requirements and contract documents in
general.
c. Receive requests for interpretations which will be issued by
1: Addendum.
d. Prepare minutes of conference and issue by addendum.
1:
Coordinate site visits of prospective bidders with the Owner to
9. C p p
permit viewing of the construction sites.
10. Interpret construction contract drawings and specifications, and
provide written responses to questions from prospective bidders
requiring clarification during the bidding period. Prepare and
issue addenda to the construction contract documents when required.
Requests for review of substitute or "or equal" materials or
1: equipment to that specified will not be considered by ENGINEER
until after the construction contract has been awarded. During
contract advertisement, requests for prequalification of other
control system equipment manufacturers will not be considered.
1: 11. Assist the Owner during the bid opening. Answer questions during
bid opening, make preliminary tabulation of bids, and review
questionnaires and bids for completeness.
12. Examine the questionnaire during bid opening to identify any
supplier whose equipment or materials may not conform to the
construction contact documents. This examination will be based on
the knowledge and experience of Engineer.
1: ; 13. Review, evaluate, and submit comments to the Owner concerning
equipment performance data submitted by the bidders. These
services may include review of building design changes required to
1: accommodate the proposed equipment, installation requirements and
related engineering, training and operating costs, the experience
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a
and performance record of the manufacturer, availability of service
personnel, and operating and maintenance costs.
14. Review and evaluate the qualifications of the bidders and the
proposed major or specialty subcontractors. The reviews and
evaluations will include such factors as work previously completed,
whether adequate equipment is available to complete the work
properly and expeditiously, financial resources, and technical
experience. Provide Owner a written statement summarizing the
evaluations.
15. Prepare and distribute formal bid tabulation sheets, evaluate bids
and make written recommendations to the Owner concerning contract
award.
16. Prepare and distribute conforming copies of the construction
1: contract documents. These services will include review of
Contractor's bonds, furnishing the Contractor unsigned construction
contract documents, and transmitting the construction contract
1: documents to the Owner for signature and distribution.
C. PROJECT ADMINISTRATION
1: The Engineer will perform project administration services during the
construction phase of each contract. By performing these services, the
Engineer shall not have authority or responsibility to supervise,
direct, or control the Contractor's work or the Contractor's means,
methods, techniques, sequences or procedures of construction. The
Engineer shall not have authority or responsibility for safety
1: precautions and programs incident to the Contractor's work or for any
failure of the Contractor to comply with laws, regulations, rules,
ordinances, codes or orders applicable to the Contractor furnishing and
1: performing the work.
Tentative services to be performed by the Engineer for each contract are
as follows:
1. Receive copies of the Contractor's insurance certificates and
forward the certificates to the Owner for acceptance by the Owner's
legal counsel. Engineer's review of the insurance certificates is
only for the purpose of determining if the Contractor maintains the
general types and amounts of insurance required by the contract
1: documents, and is not a legal review to determine if the
Contractor's insurance coverage complies with all applicable
requirements.
1: 2. As an extension of the public information program, set up a public
notification procedure relating to specific construction
activities. This work will consist of providing documentation and
developing statements for sending written notice regarding the
proposed construction schedule and special provisions to members of
the public directly affected by the construction activities
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I:
1: 3. At a date and time selected by the Owner, attend and appropriately
participate in the ground breaking ceremonies conducted by the
I: Owner. The Engineer shall prepare a Project booklet for
distribution by the Owner.
I: 4. At a date and time selected by the Owner and at facilities provided
by the Owner, conduct preconstruction conference. The Engineer
shall prepare an agenda for the conference and prepare and
distribute minutes. The preconstruction conference will include a
I: discussion of the Contractor's tentative schedules, procedures for
transmittal and review of the Contractor's submittal , processing
payment applications, critical work sequencing, change orders,
I: record documents, and the Contractor's responsibilities for safety
and first aid.
I: 5. Review and comment on the Contractor's initial and updated
construction schedule and advise the Owner as to acceptability.
6. • Analyze the Contractor's construction schedule, activity sequence,
I: and construction procedures as applicable to the Owner's ability to
keep existing facilities in operation.
I: 7. Review the Contractor's initial and updated schedule of estimated
monthly payments and advise the Owner as to acceptability.
I: 8. Make periodic visits to the construction site to observe progress
of the work and consult with the Owner and Contractor concerning
problems and/or progress of the work. It is anticipated that
monthly site visits will be scheduled.
I: 9. Review drawings and other data submitted by the Contractor as
required by the construction contract documents. The Engineer's
1: review shall be for general conformity, to the construction contract
drawings and specifications for the Contract and shall not relieve
the Contractor of any of his contractual responsibilities. Such
reviews shall not extend to means, methods, techniques, sequences,
1: or procedures of construction or to safety precautions and programs
incident thereto.
I: 10. Receive and review guarantees, bonds, and certificates of
inspection, tests, and approvals which are to be assembled by the
Contractor in accordance with the construction contract documents,
I: and transmit them to the Owner.
11. Interpret construction contract drawings when requested by the
Owner or Contractor. If authorized by the Owner and Contractor,
r. _, the Engineer may interpret construction contract drawings and
specifications upon request by subcontractors and suppliers.
r 12. Review and process the Contractor's monthly payment requests, and
forward to the Owner for processing. The Engineer's review shall
be for the purpose of making a full independent mathematical check
of the Contractor's payment request. The Engineer is responsible
I: .L1C070695
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for verifying the quantities of work which are the basis of the
payment request.
Ab 13. Provide documentation and administer the processing of change
orders, including applications for extensions of construction time.
Items involving any delays to the project will be documented.
Evaluate the cost and scheduling aspects of all change orders and,
where necessary, negotiate with the Contractor to obtain a fair
price for the work. Said negotiation shall be subject to the
approval of the Owner.
Work related to unusually complex or unusually numerous claims is
covered under supplemental services.
14. Upon completion of the project, revise the construction contract
drawings to conform to the construction records. Submit one copy
of each mylar reproducible and one set of blue-line prints to the
Owner.
15. Act as initial negotiator on all claims of the Owner and the Con-
tractor relating to the acceptability of the work or the inter-
pretation of the requirements of the construction contract
documents pertaining to the execution and progress of the work.
16. Analyze data from performance testing of equipment by the
Contractor or supplier(s) when the construction contract documents
1: require the equipment to be tested after installation. Submit
conclusions to the Owner.
17. Upon substantial completion, inspect the construction work and
prepare a tentative listing of those items to be completed or
corrected before final completion of contract. Submit results of
the inspection to the Owner and Contractor.
18. Upon completion or correction of the items of work on the tentative
list, conduct final inspection to determine if the work is
completed. Provide written recommendations concerning final
payment to the Owner, including a list of items, if any, to be
completed prior to the making of such payment.
19. Collect and organize 5 sets of operations and maintenance data
provided by Contractor. Each set will be placed in separate
binders and provided with a table of contents, and submitted to
Owner.
20. Receive and review the consent of surety to final payment furnished
by the Contractor.
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D. CONTROL SYSTEM SOFTWARE CONFIGURATION SERVICES
1: The Engineer will provide control system software configuration and
application services, including programming specific application infor-
mation into the plant control systems so basic tools provided by the
1: r control system vendor can be applied to real tasks. These services will
fr include entry of database information in the control system vendor's
standard database format; development and programming of graphic screens
which display real-time equipment status and process values; programming
of control algorithms in the PLCs to implement equipment control; and
programming of reports summarizing information in the real-time and
1: historical database in formats directed by the Owner.
All configuration services work will utilize the vendor's standard
software package, as modified by the vendor to meet the contract
requirements. The vendor's software will not be modified.
Configuration service will be performed as indicated below for the
following:
1: • Database development and entry for digital and analog input and
output points.
1: • Programming control algorithms for the plant process equipment
installed under the water supply and treatment plant contracts.
1: • Graphic screen development for plant process monitoring and
control. With Owner participation, the Engineer will determine the
displays necessary for plant monitoring and control. In addition
to these displays, additional displays of the Owner's choosing will
be developed.
• Tabular report formats will be developed for up to 20 different
1: reports.
Database, control algorithm, graphic screen, and report information
entered into the system will be revised to incorporate Owner's comments
after the review meetings indicated below.
1. Tentative services to be performed by the Engineer are as follows:
1. System standards and conventions will be established to ensure
consistency throughout the configuration process, and to allow the
1: Owner to maintain consistency in presentation after final
acceptance. These conventions will define and document the
following principal items:
k'
-� a. T�ac Names. Standards will be developed for consistent
definition of tag names in the system database using
recognizable acronyms or ISA tag numbers from the project
P&IDs. Tag names will be consistent with the terminology used
by the Owner and indicated on the drawings.
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i
b. Display Conventions. Standards will be developed for the
type, color, and size of devices and flow lines and the
1: presentation of other information on graphic displays to
ensure similar appearance for similar applications.
c. Alarm Messages. Alarm message construction will be
standardized for consistency and to maximize recognition by
the operator.
d. Control Standards. Methods for the construction of
control algorithms will be standardized to ensure that
programming for similar control tasks is consistent.
2. Using the vendor's specific format, develop preliminary confi-
guration plan consisting of written tables, lists, and figures for
all information that will be entered into the control system. This
information will include:
1: a. Information required for the system database for each input
and output.
b. An annotated list of graphic and tabular displays to be
programmed for depicting system facilities and process
information.
c. Formats for operational, management, and regulatory reports
required by the Owner. Owner will provide a list of required
reports to complete this task.
d. Descriptions of control algorithms that are required to
implement the control strategies for the plant process
equipment.
1: 3. After development of the standards and conventions and the prelimi-
nary configuration plan, information will be submitted to the Owner
for review. Meet with the Owner to review the information and the
progress of the configuration process.
4. After modifying the preliminary documentation in response to the
Owner's comments, enter the configuration data into the vendor's
control system using hardware provided to the Engineer by the
Contractor.
5. Up to three configuration progress meetings will be scheduled at
the Engineer's Kansas City office for review of the configuration
progress with the Owner. These meetings will also familiarize
Owner personnel with the hardware and configured software. Meeting
dates will be established after configuration has begun.
6. The Contractor's proposed factory acceptance testing procedure will
be reviewed. The tests will be observed to verify satisfactory
completion of testing procedure. Prior to factory acceptance
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testing, available configuration data will be installed into the
system for use during the testing procedure.
1: 7. The Engineer will make several visits to the site to inspect
control system equipment installation. The Engineer's project team
members involved in the completion of system configuration will be
present during the Contractor's initial system startup and
checkout. The configured software will be installed and checked to
verify that the controls programmed operate properly. The controls
or configured software will be modified as needed for proper system
operation.
" 8. Observe site acceptance test. During this time factory acceptance
testing procedures will be run and satisfactory completion of these
procedures verified.
1: 9. After the system is fully operational and accepted by the Owner,
deliver final documentation to the Owner recording all data and
configuration items as finally accepted. Modification to the final
1: documentation reflecting Owner initiated changes will be the
Owner's responsibility.
1: E. RESIDENT SERVICES DURING CONSTRUCTION
The Engineer will furnish full-time and/or part-time Resident Project
1: Representatives dedicated to the construction contracts covered by this
Agreement. It is anticipated that 21 months of full-time resident
services may be required for constructions Contracts No. 8 and No. 9.
Part-time resident services are anticipated for Contract No. 10 based on
the project schedule.
The Resident Project Representative will observe the Contractor's work
and perform the services listed below. The Resident Project
Representative shall not have responsibility for the superintendence of
construction site conditions, safety, safe practices or unsafe practices
or conditions, operation, equipment, or personnel other than employees
of the Engineer. This service shall in no way relieve the Contractor of
complete supervision of the work or the Contractor's obligation for
complete compliance with the drawings and specifications. The
rm Contractor shall have sole responsibility for safety and for maintaining
safe practices and avoiding unsafe practices or conditions.
Tentative services to be performed by the Resident Project
Representative for each contract are as follows:
SITE OBSERVATIONS AND LIAISON WITH THE OWNER AND THE CONTRACTOR
1. Conduct on-site observations of the general progress of the work to
assist the Engineer in determining if the work is proceeding in
accordance with the construction contract documents.
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2. Serve as the Engineer's liaison with the Contractor, working
principally through the Contractor's Superintendent, and assist the
1: Engineer in providing interpretation of the construction contract
documents. Transmit the Engineer's clarifications and
interpretations of the construction contract documents to the
Contractor.
3. Assist the Engineer in serving as the Owner's liaison with the
Contractor when the Contractor's operations affect the Owner's
on-site operation.
4. As requested by the Engineer, assist in obtaining from the Owner
1: additional details or information when required at the jobsite for
proper execution of the work.
1: 5. Consult with the Owner and the Contractor, giving opinions and
suggestions based on his (Resident Project Representative's) obser-
vations regarding defects or deficiencies in the Contractor's work
and relating to compliance with drawings, specifications, and
1: design concepts.
6. Advise the Engineer and the Contractor or his superintendent
immediately of the commencement of any work requiring a shop
drawing or sample submission if the submission has not been
accepted by the Engineer.
7. Monitor changes of apparent integrity of the sites (such as
subsurface conditions, existing structures, and site-related
utilities when such utilities are exposed) resulting from
construction related activities.
8. Observe pertinent site conditions when the Contractor maintains
that differing site conditions have been encountered, and document
actual site conditions. The review and analysis of the Contractor
claims for differing site conditions are supplemental services.
9. Review the Contractor's construction sequence and traffic control
plans for all construction work undertaken simultaneously. Review
the Contractor's proposed changes to the construction drawings.
im 10. Verify that Contractor has contacted utilities in the general
construction area and advise them of the Contractor's schedule.
Assist Contractor in coordinating scheduling of utility activities
so as to minimize conflicts with the Owner's activities.
11. Establish and furnish the Contractor with necessary base lines and
control points which will be used as datum for the work. Actual
construction staking will be done by the Contractor.
12. Visually inspect materials, equipment, and supplies delivered to
the worksite. Reject materials, equipment, and supplies which do
not conform to the construction contract documents.
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13. Coordinate on-site materials testing services during construction.
Copies of testing results will be forwarded to the Owner and
rw Contractor for review and information.
14. Observe field tests of equipment, structures, and piping, and
review the resulting reports, commenting to the Owner as
appropriate.
OUTSIDE LIAISON AND PUBLIC RELATIONS SERVICES
1: 1. Accompany visiting inspectors representing public or other agencies
having jurisdiction over the project. Record the results of these
1: inspections and report to the Engineer and Owner.
2. Provide services in connection with the public information program,
1: carrying out notification procedures during construction by
contacting individual property owners as appropriate.
MEETINGS, REPORTS, AND DOCUMENTS REVIEW AND MAINTENANCE
1: 1. Attend preconstruction conferences, and assist the Engineer in
explaining administrative procedures which will be followed during
1: construction.
2. Prepare for and attend monthly progress meetings, and other
meetings when deemed necessary, with the Owner and the Contractor
1: to review and discuss construction procedures and progress
scheduling, engineering management procedures, and other matters
concerning the project.
1: 3. Submit to the Owner and Engineer weekly construction progress
reports containing a summary of the Contractor's progress, general
conditions of the work, problems, and resolutions or proposed
resolutions of problems.
4. Review the progress schedules, schedules of shop drawings
1: submissions, and schedules of values prepared by the Contractor and
consult with the Engineer concerning their acceptability.
5. Report to the Engineer whenever work is known to be defective or
does not meet the requirements of any inspections, tests, or
approval required to be made or has been damaged prior to final
1: payment, and advise the Engineer when the work should be corrected
or rejected or should be uncovered for observation, or requires
special testing, inspection, or approval.
1: , 6. Review applications for payment with the Contractor for compliance
with the established procedure for their submission and forward
them with recommendations to the Engineer, noting particularly
their relation to the schedule of values, work completed, and
materials and equipment delivered to the site but not incorporated
into the work.
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7. Record date of receipt of shop drawings and samples. Receive
samples which are furnished at the site by the Contractor, and
notify the Engineer of their availability for examination.
8. During the course of the work, verify that certificates,
maintenance and operation manuals, and other data required to be
assembled and furnished by the Contractor are applicable to the
�. items actually installed; and deliver this material to the Engineer
for his review and forwarding to the Owner prior to final
acceptance of the work.
9. Maintain a marked set of record drawings and specifications at the
1: jobsite based on data provided by the Contractor. This information
will be combined with information maintained by the Contractor and
a master set of record documents produced.
1: 10. Review certificates of inspections, testing, and related approvals
submitted by the Contractor in compliance with required by-laws,
rules, regulations, ordinances, codes, orders, or the Contract
1: Documents (but only to determine that their content complies with
the requirements of, and the results certified indicate compliance
with the construction Contract Documents). This service is limited
to a review of items submitted by the Contractor and does not
extend to a determination of whether the Contractor has complied
with all legal requirements.
1: 11. Maintain the following documents.
a. Correspondence files.
1: b. Reports of job conferences, meetings, and discussions among
the Engineer, the Owner, and the Contractor.
1: c. Shop drawings and samples submissions.
d. Reproductions of original construction Contract Documents.
e. Addenda.
f. Change orders.
g. Field orders.
h. Additional drawings issued subsequent to execution of the
construction Contract Documents.
1:
i. The Engineer's clarifications and interpretations of the
construction Contract Documents.
1: j. Progress reports.
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JACO7O695
CONTELGIN
k. Names, addresses, and telephone numbers of c ontractor, all
subcontractors, and major suppliers of materials and
equipment.
12. Maintain a daily diary or log book of events occurring at the
jobsite, including the following information:
a. Contractor's hours on the jobsite.
b. Contractor and subcontractor personnel on jobsite.
c. Construction equipment on jobsite and hours of use.
d. Observed delays and causes.
e. Weather conditions.
f. Data relative to questions of extras or deductions.
g. List of visitors.
h. Daily activities.
i. Decisions.
j. Observations connected with the progress of the work.
k. Materials received on jobsite.
The diary or log book shall remain the property of the Engineer. A
photo copy of the diary or log book will be provided to the Owner
upon request at the completion of the project.
13. Take construction photographs and/or videotapes of construction
sites, construction features and work throughout the construction
activity. Copies of the photographs and/or tapes will be provided
to the Owner upon request at the completion of the project.
ASSISTANCE IN CERTIFICATION OF SUBSTANTIAL COMPLETION
1: 1. Before the Engineer issues a Certificate of Substantial Completion,
submit to the Contractor a list of observed items requiring
completion or correction.
2. Assist the Engineer in conducting final inspection in the company
of the Owner and the Contractor, and prepare a final list of items
to be completed or corrected.
3. Verify that all items on the final list have been completed or
corrected and make recommendations to the Engineer concerning
acceptance.
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F. SELECTIVE STARTUP AND OPERATIONAL ASSISTANCE
1: The Engineer will provide selective startup and operational assistance
to the Owner's water treatment plant personnel under this phase of the
project. The startup and operational assistance will include
observation and evaluation of the pre-startup and post-startup of the
_¢ treatment plant facilities, and operational assistance to optimize the
treatment process and control strategies. The final scope of work for
this phase of the project will be defined prior to the Owner's
authorization to proceed with this phase of the project.
1: SUPPLEMENTAL SERVICES
Any work requested by the Owner that is not included in one of the items
1: listed in any other phase will be classified as supplemental services.
Supplemental services shall include but are not limited to:
1. Additional meetings with local , State, or Federal agencies to
discuss the project.
2. Appearances at public hearings or before special
boards.
3. Supplemental engineering work required to meet the requirements of
regulatory or funding agencies that become effective subsequent to
the date of this agreement.
4. Assistance with bid protests and rebidding.
5. Preparation for litigation or other legal or administrative
proceedings, and appearances in court in connection with bid
protests, change orders, or construction incidents.
6. Provision, through a subcontract, of the services of a title
1! company to prepare title reports on each parcel of property on
which easements or rights-of-way are required, or which is to be
purchased.
7. Providing engineering assistance to the Owner in property and/or
easement negotiation meetings and condemnation proceedings.
1: 8. An environmental assessment, report, and/or environmental impact
statement, including wetlands, as requested by the Owner or
required by review agencies.
9. Provision, through a subcontract, of the necessary surveying
to re-
establish land surveying monuments. In easement or right-of-way
areas, mark the easement or right-of-way limits.
1: 10. Provision, through a subcontract, of archaeological consultations
regarding artifacts that may be uncovered during construction.
1:
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1:
1:
11. Provision, through a subcontract, of any special reports or studies
1: on materials and equipment requested by the Owner.
12. Observing factory tests and field retesting of equipment that fails
to pass the initial test.
:.tit 13. Receiving the wage rate information submitted by Contractor and
submitting the wage rate information to the Owner.
14. Where field conditions differ from the conditions indicated by the
constrution Contract Documents or soil borings, through no fault of
the Engineer, preparing sketches of construction work for approval
by the Owner, to supplement the drawings and specifications as may
be required. Provide redesign or relocation information if
required by underground obstructions, utilities, or other
conditions.
15. Additional or extended services during construction made necessary
by (1) work damaged by fire or other cause during construction,
(2) a significant amount of defective or neglected work of any
Contractor, (3) acceleration of the process schedule involving
1: service beyond normal working hours, (4) default by any Contractor,
and (5) failure of the Contractor to complete the work within the
construction contract time.
16. Control system additions or modifications to interface with remote
facilities, other than those identified in the scope of work; or
the incorporation of citywide monitoring of utilities other than
1: water.
17. Additions to the resident project representative staffing level
1: and/or individual compensation, based on straight time salary rate,
for services extending beyond 40 hour week as a result of
Contractor's scheduled extended work week.
18. Provide final design and construction phase services for the
extension of the existing interior lagoon berms at the South McLean
residual handling facility. The interior berms separating the
individual lagoon cells would be extended higher to provide more
storage capacity.
19. A final geotechnical report evaluating the initial geotechnical
investigation, field and laboratory test results, and the initial
geotechnical report. This evaluation shall be based on the design
as actually proposed, including size, location and loading of
structures, types and extent of excavations, and excavation
procedures and shall consider both design parameters and
constructability. If, in the opinion of the review professional or
the Engineer, additional geotechnical data is required for the
preparation of this final report, this data also shall be provided.
The final report shall indicate the anticipated performance of the
subsurface material to be encountered on the project under the
1:
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CONTELGIN
loading conditions, use, and types of excavations anticipated, both
1:
1: during and after construction.
20. Prepare and furnish to the Owner, through a subcontract, one
original and two copies of a perspective rendering of the expanded
Riverside facilities. The colored rendering shall be framed,
including glass, satisfactory to the Owner.
OWNER'S RESPONSIBILITIES
The Owner will furnish, as required by the work and not at the expense
of the Engineer, the following items:
1. All maps, drawings, reports, records, audits, annual reports, and
other data that are available in the files of the Owner and which
may be useful in the work involved under this contract.
2. Access to public and private property when required in performance
of the Engineer's services.
1: 3. Office desk space for the Engineer's personnel during preliminary
investigations.
4. The services of at least one of the Owner's employees or staff who
has the right of entry to, and who has knowledge of, the existing
water distribution system , water pump stations, water treatment
facilities, water supply facilities, and lime residual handling
facilities, and system-wide instrumentation, control and electrical
systems.
5. Property, boundary, easement, right-of-way, topographic, and
utility surveys and property descriptions.
6. Releases to the news media concerning public hearings, prebid
conferences, preconstruction conferences and their time and
location and time and location of anticipated service interruptions
and street closings or partial closings.
7. Hall or auditorium space for public hearings, prebid conferences,
and preconstruction conferences and the audio equipment and
projection equipment required for such hearings and/or conferences.
1: 8. Legal advertisement of project letting or bid date and such other
publications of the "Invitation To Bid" as desired by the Owner.
1: 9. Royalties and fees for patented processes used in the work, except
those required to be paid by construction contractors as part of
the construction contract.
10. Shop, mill, or laboratory inspection of materials, laboratory and
field testing, field sampling services.
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CONTELGIN
11. Installation of a monitoring well at the existing Airlite sludge
1: storage lagoons to monitor ground water at the site. Measure and
record ground water levels and furnish information to the Engineer
for use in the design of the replacement lagoons.
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ATTACHMENT B
PROJECT SCHEDULE
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ELGIN. ILLINOIS ELGIN. ILLINOIS ATTACHMENT B TO
WATER TREATMENT PLANT WATER TREATMENT PLANT IMPROVEMENTS AGREEMENT FOR
IMPROVEMENTS CONTRACTS NO. 8. NO. 9. AND NO. 10 ENGINEERING SERVICES
DATE: JUNE 6. 1995 PROJECT SCHEDULE
.1995 1996 1997 1998
J F M A M J J A S O N O J F M A N J J A S O N O J F M A /4 .1 J A S O N O J F M A N J J A S O N O J
1 1
PUBUC INVOLV[M[NT PROGRAM ASSISTANCE , o '!'—1"'l
T—rJI
RESIDUAL BANDUNG PACIUTRB [1IAWATIONS
POLLUTION CONTROL BOARD MEETING * I '
[NGINECRINO [VALUATIONS—. -12:23 •
CONTRACT NO. B - WI? WA)MON AND MODIPICATIONS
DESIGN =ZEE_ _El____ED
I '
PROGRESS / REVIEW MEETINGS * * * * * * * * I ; I
CONTROL SYSTEM PREOUALIFICATION -1Z23
CITY 60X A 90% REVIEWS -® M.
REGULATORY REVIEWS v
ADVERTISE
BID
1 i I I j
NOTICE-TO-PROCEED . , . ; I ,* -.- E I I I i I i j sc
CONSTRUCTION %////////////////////////1//%///////1//%/✓!////Y/I%//
CONTRACT NO. 9 - RIVER INTA[R & PS MODIFICATIONS
DESIGN =11-•---Ei
PROGRESS / REVIEW MEETINGS . *
i
CITY 60% A 90% REVIEWS / 0 j I
REGULATORY REVIEWS =Ma
'� ADVERTISE r /
'i BID
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NOTICE-TO-PROCEED ,--�T'� �1.. I •
CONSTRUCTION I I { I r %/!�/////%/J//,///1//%//�//.%/.///
CONTRACT NO. 10 - ABU= SLUDGE LAGOONS p�I,
DESIGN I I --r+ aprf::: 1 i ! i I '
PROGRESS / REVIEW MEETINGS i r i + * *1
CITY 60X 6 90X REVIEWS I 1'q ® 1
REGULATORY REVIEWS
GU r 1
ADVERTISE
BID ® i j I I 1 I I
NOTICE-TO-PROCEED _ , ( 1 I X SC FC ! I
CONSTRUCTION ,
' I ' i I ! ' • I I I 1
J F M A (4 J I J R S O N D J F M A M A S O N D J D J F M A N J JASON D J F M A M J J A S O N O J
1997 1998
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CCO.or.ro.a 101041,030-1C
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. 41''.4.e.
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ATTACHMENT C
DETAILED FEE ANALYSIS
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ATTACHMENT D
KEY PERSONNEL RESUMES
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ATTACHMENT D
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Elgin,Illinois
1: Project: Water Treatment Plant Improvements
PROJECT TEAM
The Engineer will assemble, as required by the work, a qualified team of
professionals who have the specilized experience necessary for the project.
The following key personnel will be assigned to the project for its
duration and will not be removed from the project team unless prior
approval is obtained from the Owner:
1: Project Manager Bob Renfrow
Project Engineer John Pruss
I & C Engineer Mike Etheridge
Experience data for each of the above key project team menbers showing
their related water treatment plant design experience is provided on the
following pages.
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ROBERT D. RENFROW
PROJECT MANAGER
EXPERIENCE:
in his more than twenty-five years as project manager and engineer with Black & Veatch,
Mr. Renfrow has developed a broad base of experience in the planning, design, and
construction management of water supply, treatment, and distribution facilities. His work
has included water treatment plant expansions and rehabilitations,pumping stations,storage
facilities, and water supply, treatment, transmission and distribution studies and evaluations.
He has participated in the design of 13 water treatment plants, including both new facilities
and expansion of existing ones.
Recent assignments included project manager for a 110 mgd w ate r s upply, treatment, and
transmission expansion project involving 22 separate construction contracts. This work
included design and construction phase services for new horizontal collector wells, existing
well field modifications, new 54-inch raw and finished water transmission mains, a new 50
mgd water treatment plant using ozone, improvements to an existing 60 mgd plant, a new
computerized control system, new finished water pumping station, and a 6 MG ground
storage reservoir. On this project, he also had responsibility for the coordination and review
of work performed by three other subconsultants that made up the engineering consortium
for the project.
RELATED PROJECT EXPERIENCE
Client, Project,and Location Position Responsibilities
City of Elgin, Project Manager Prepared a conceptual design for a 16 mgd
Water Treatment Plant Expansion, expansion of the City's Riverside water supply
Elgin, Illinois and water treatment plant, and an evaluation
report for the City's Airlite Water Treatment
Plant. Designed initial improvements to the
treatment facilities, including a second
electrical feed and conversion of high-service
pumping facilities to a dual level pumping
facility.
City of Fargo, Project Manager Developed conceptual plan, site layout,
Water Treatment Plant, detailed design and documents for a new
Fargo,North Dakota 30 mgd water treatment plant utilizing
ozonation. Also provided construction phase
services.
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Robert D. Renfrow Page 2
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Client, Project, and Location Position Responsibilities
Lincoln Water System, Project Manager Prepared preliminary design for expansion of
Waterworks Facilities, 60 mgd supply, treatment, and pumping
Lan' coin,Nebraska facilities to 110 mgd.
Designed 6 MG ground storage reservoir and
62 mgd transmission pumping station.
Designed expansion of existing booster
pumping station, including addition of a
variable frequency drive capable of operating
two different pumps. Provided construction
phase services during construction of the
project.
City of Elgin, Project Manager Prepared a comprehensive water master plan
Water Master Plan, report for water supply, treatment, and
Elgin, Illinois distribution improvements.
City of Holland, Project Manager Designed 3 MG prestressed concrete water
Water Treatment, storage reservoir. Provided construction
Holland, Michigan phase services during construction of the
Project.
City of Elgin, Project Manager Performed ozone pilot plant testing for an
Water Treatment, evaluation of taste and odor controL
Elgin, Illinois Reviewed and evaluated water treatment
operations.
Lincoln Water System, Project Manager Designed 50 mgd water treatment plant
Waterworks Facilities, expansion utilizing ozonation. Provided
Lincoln, Nebraska construction phase services during
construction of the project.
City of Geneva, Project Manager Prepared a radium reduction planning study
Waterworks Facilities, for City's water supply and treatment
Geneva, Illinois facilities.
Prepared preliminary design report for water
supply,treatment, and distribution system.
Designed water treatment facilities consisting
of iron and manganese pressure filters, and
provided construction phase services during
, construction of the project.
Prepared radium compliance report involving
water supply, treatment, and distribution
improvements.
City of Elgin, Project Manager Designed the addition of a variable frequency
Water Supply, drive to an existing river intake raw water
Elgin,Illinois supply pump. Provided construction phase
services during construction of the project.
90104.030
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Client, Project,and Location Position Responsibilities
DuPage Water Commission, Project Engineer Provided technical design support for
Waterworks Facilities, engineering and financial feasibility report.
Villa Park, Illinois
City of Elgin, Project Engineer Designed 16 mgd river intake facilities for
Water Treatment, water treatment plant. Provided construction
Elgin, Illinois phase services during construction of the
project.
Designed 16 mgd water treatment plant,
storage, pumping, and distribution facilities.
Provided construction phase services during
construction of the project.
Designed a 5-mile sludge transmission main,
and sludge disposal facilities for this water
treatment plant. Also provided construction
phase services.
Designed renovation and chemical feed
system additions for the 8 mgd water
treatment plant, and provided construction
phase services.
Developed a river water supply spills
contingency plan for this water treatment
plant.
City of Columbia, Project Engineer Designed an expansion to a water treatment
Water Treatment, plant sludge storage lagoon and sanitary
Columbia, Missouri facilities additions.
PERSONAL DATA
B.S., Civil Engineering, Iowa State University, 1968
Member. Chi Epsilon, AWWA, ASCE, SAME
Professional Registration: Missouri
Joined Black & Veatch: 1968
90104.030
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JOHN J. PRUSS
PROJECT EXPERIENCE:
•
Mr. Pruss is a project engineer experienced in the study and design of water treatment
facilities. As a project engineer, Mr. Press conducted a study to evaluate the siting of a new
water treatment plant with an ultimate capacity of 30 mgd. He has also recently completed
an assessment of the existing residual handling operations for a 17 mgd water treatment
plant in an effort to define the design of new residual handling facilities and achieve
compliance with the state regulatory agency.
As a lead design engineer for a new 18 mgd water treatment facility, expandable to 108 mgd,
Mr. Pruss was responsible for the design of a basin/filter complex and development of
associated contract documents. He selected rapid mix,flocculatiion,sedimentation,filtration,
and residuals pumping equipment to meet treatment objectiv°s. Mr. Pruss was also lead
design engineer for two water treatment facilities of 30 and 50 mgd capacities, for which his
responsibilities included the design, evaluation and selection of equipment, and the
development of contract drawings and technical specifications for both air.and oxygen feed
gas ozone generation facilities.
RELATED PROJECT EXPERIENCE
Client, Project,and Location Position Responsibilities
City of Sioux City, Project Engineer Conducted a study to evaluate multiple potential
Water Treatment Plant Siting sites for a new water treatment plant with an
Study, ultimate capacity of 30 mgd. Analyzed projected
Sioux City, Iowa future population growth, and water demands,
treatment goals and objectives, land use
compatibility, economic factors, and computer
modeling of water distribution system
performance.
City of Lawrence, Project Engineer Developed a work plan and implementation
Water Treatment Process Waste schedule for the design and construction of new
Stream Assessment, residual handling facilities for a 17 mgd water
Kaw River Water Treatment treatment plant. Assessed the water quality
Plant, characteristics of existing residual and filter
Lawrence,Kansas backwash water waste streams using a sampling
program conducted jointly with City Staff.
Completed State and Federal EPA permit
applications to achieve compliance with an
Administrative Order issued by the Kansas
Department of Health and Environment.
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Client, Project, and Location Position Responsibilities
rCharlotte-Mecklenburg Utility Lead Design Designed a Basin/Filter Complex for new 18 mgd
,J District, Engineer water treatment facilities, that are expandable to
Mecklenburg Water Treatment 108 mgd. Developed contract drawings and
Plant, prepared technical specifications for rapid mix,
Charlotte, North Carolina flocculation, sed mentation, filtration and residual
pumping facilities.
City of Fargo, Lead Design Designed an oxygen feed gas ozone system with
Final Design of New Water Engineer total production capacity of 1,700 ppd for surface
Treatment Facilities, water disinfection and taste and odor control.
Fargo, North Dakota Evaluated alternative equipment components of
ozone system including oxygen feed gas, ozone
generation, dissolution and destruction systems.
Conducted evaluation and prequalification of
multiple ozone generation system suppliers.
Developed contract drawings and prepared
technical specifications for ozone system.
r City of Lincoln, Lead Design Selected, and prepared technical specifications for
Pumping Station and Reservoir, Engineer finished water pumping units for distribution
Ashland Expansion, system supply with a total pumping capacity of
Ashland, Nebraska 70 mgd. Designed a service water pumping system
to supply water to a new 50 mgd water treatment
plant. Designed chlorine and ammonia chemical
dissolution systems for new 6 MG storage reservoir
and pumping station.
City of Lincoln, Lead Design Designed air feed gas ozone system with total
Final Design of New Water Engineer production capacity of 1,050 ppd for oxidation of
Treatment Plant, iron and manganese in raw water supply.
Ashland, Expansion Developed contract drawings and prepared
Ashland, Nebraska technical specifications for the procurement and
installation of ozone system, including air
preparation, ozone generation, dissolution, and
destruction systems. Assisted in the design of
chlorine, ammonia, polyphosphate, polymer, and
fluoride chemical feed systems. Designed and
developed contract drawings for two underground
tunnels for piping installation and personnel
access.
, City of Lawrence, Lead Design Completed the design of renovations of raw water
Renovation of Kaw River Water Engineer pumping facilities, rapid mix, and primary and
1 Treatment Plant, secondary softening basins for treatment of surface
Lawrence,Kansas water from the Kansas River. Prepared drawings
r _ and specifications for replacement of equipment
and structural modifications.
St. Louis County Water Company, Lead Design Responsible for economic study and evaluation of
Granular Activated Carbon Engineer installation of GAC treatment facilities at five
Treatment Study, water treatment plants with a combined treatment
St. Louis,Missouri capacity of 401 mgd.
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PERSONAL DATA
B.S., Civil Engineering, University of Nebraska--Lincoln, 1988
Currently Earning M.S., Environmental Engineering, University of Kansas
Associate Degree,Soil and Water Management, University of Nebraska School of Technical
Agriculture-Curtis, 1984
Member: AWWA
Professional Registration: Missouri
Joined Black & Veatch: 1988
PRESENTATIONS AND PUBLICATIONS
Hunt, S.K., Pruss, J.J., "Changing Times Create Challenges For Lime Softening Residuals
Management," to be presented at the Fourth Joint Water Environment Federation and
American Waterworks Association Residuals/Biosolids Conference, Kansas City, Missouri,
July 25, 1995.
Pruss, J.J., R.A. Hulsey, B.W. Long, and J.H. Ory, "Innovative Design Combines High
Concentration Ozone Generation With Low Ozone Dosages," Presented at the American
Water Works Association's First Annual Engineering Design Conference, Cincinnati, Ohio,
March 1994.
Hulsey,R.A., B.W. Long, and J.J. Pruss,"Designing Ozone Contactors for Low Dosages and
High Weight Percentages," Presented at the International Ozone Association Annual
Conference, San Francisco, California, 1993. Described the specific approach in the design
of an ozone dissolution systems at new Fargo, North Dakota,water treatment facilities using
a supplemental air system in combination with oxygen feed gas.
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MICHAEL D. ETHERIDGE, P.E.
CONTROL SYSTEMS ENGINEER
EXPERIENCE:
Mr. Etheridge specializes in the study, design, and preparation of construction documents
for instrumentation-and microprocessor-based control systems. His experience includes the
application of distributed control systems, computer-based data acquisition and control
systems, and electronic process instruments.
He has experience in the implementation of distributed control systems including
programming of programmable logic controllers (PLCs) and distributed control units
(DCUs), database development, operator interface configuration, and system startup
procedures.
RELATED PROJECT EXPERIENCE
Client, Project,and Location Position Responsibilities
Modesto Irrigation District, Controls Engineer Provided configuration engineering for the
Water Treatment Plant, control system of this 30 mgd plant. Duties
Modesto,California included programming and troubleshooting
eight PLCs, interfacing the PLCs with a
UNIX-based host computer, and developing
graphic displays, database, reports, and
historical data collection functions.
City of Fargo, Control Engineer Established basis of design for
Water Treatment Plant, instrumentation and control systems for this
Fargo, North Dakota 30 mgd water plant. Performed preliminary
design of the distributed control system.
Village of Glen Ellyn, Control Engineer Designed a new SCADA system for the
Water System Improvements, Village's distribution system to replace an
SCADA System, existing tone telemetry system. Designed
Glen Ellyn,Illinois modifications necessary to interface with the
equipment at the existing pumping stations.
Lincoln Water System, Control Engineer Assisted in design of the instrumentation
Ashland Treatment Plant, and control systems for this plant.
Lincoln,Nebraska
PERSONAL DATA
B. S., Electrical Engineering, Kansas State University, 1989
Professional Registration Kansas
Joined Black & Veatch: 1990
90104.030
5/17/95-1:37pm
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F11 . ..
A_.?,_,=c,� Agenda Item No. ...)
- ....v..77
t.4.L....
July 6, 1995
TO: Mayor and Members of the City Council
FROM: Richard B. Helwig, City Manager
SUBJECT: Engineering Services Agreement for Water
Treatment Plants Improvements
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PURPOSE --~'
This memorandum will provide the Mayor and members of the
City Council with information to consider awarding an engi-
neering services agreement for water treatment plants improve-
ments to Black & Veatch, Kansas City.
BACKGROUND
On April 24, 1990, City Council authorized the selection of
Black it Veatch to complete a Water Department Master Plan.
Black & Veatch is the engineering firm that engineered and
provided construction engineering services for the initial
Riverside Water Treatment Plant, which was placed in service
in 1982.
Upon the completion of the master plan, Black & Veatch was
authorized by City Council on August 12, 1992, to prepare the
phase I engineering on the project. Phase I engineering,
often referred to as preliminary engineering or the design
report, provides a document that fixes the type, size, and
location of the features of the work prior to proceeding with
the preparation of final plans and specifications.
This proposed engineering services agreement with Black &
Veatch is the next developmental phase of the project--the
preparation of final plans and specifications for construc-
tion bidding.
r Under this proposed agreement, Black & Veatch will be prepar-
ing the plans and specifications for bidding of the following
individual construction contracts:
Engineering Services Agreement
July 6, 1995
Page 2
a. Contract No. 8: Expansion of the Riverside Water
Treatment Plant from 16 MGD to 32 MGD capacity and
the upgrading of the existing Riverside plant and
the Airlite Street Water Treatment Plant.
b. Contract No. 10: Replacement of the Airlite
plant's sludge lagoons.
The proposed agreement also contains work items that will be
activated by future amendments to this agreement. For exam-
ple:
a. Preparation of plans and specifications for the
river intake and pump station modifications under
construction contract No. 9.
b. Bidding and preconstruction award services for
construction contracts No. 8, 9, and 10.
c. All construction phase services, consisting of con-
struction administration, inspection, testing, etc.
Black & Veatch representatives will be present at the Council
( meeting to present an overview of the work proposed and to
answer questions.
Attachments to this Council memorandum are:
1. Memorandum to Legal Department confirming Black &
Veatch is the engineer of record.
2. Engineering Services Agreement.
a. Scope of Services.
b. Schedule.
c. Fee breakdown.
d. Rey personnel.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
atone.
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Engineering Services Agreement
July 6, 1995
eillw Page 3
FINANCIAL IMPACT
Funds totaling $1,085,000 for this project are available in
the Public Works-Water Department Capital Projects Budget
under account #395-4000-795.92-36, project numbers 409530 and
409531. Proposed agreement is in the amount of $1,147,500.
Surplus moneys are available under account
#395-4000-795.93-36, project 409533, for transfer to this
project to complete the required funding for the agreement.
Project 409533 is the Slade Avenue 1 MG and 2 MG reservoirs
project funded in the amount of $2,055,000. All contracts
have been awarded under this project for a total of
$1,725,000, leaving a $330,000 surplus in this project ac-
count.
Consequently, we recommend a budget transfer of $62,500 from
account #395-4000-795.93-36, project 409533, to account
#395-4000-795.92-36, project 409531.
LEGAL IMPACT
None.
RECOMMENDATION
It is recommended that this contract be awarded to Black &
Veatch, Kansas City, for a total mp sum price of $1, 147,500.
spectfully ub tte ,
[a44LeQ - frcti,(4-e4/
James L. Kristiansen
Public Works Director
1 Ik .
Richard B. Helwig
City Manager
RBH:JLK:PLB:jm 01140627. 195
Attachments
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t . " 14,4
May 2, 1995
C T Y OF EL Qr ,i
MEMORANDUM ^;ER DEP T
William A. Cogley, Asst. Corporation Counsel I'
FROM: James L. Kristiansen, Public Works Director 1j
SUBJECT: Agreement with Black & Veatch
Please reference your memorandum to Larry Deibert dated April
27, 1995, same subject.
The Agreement forwarded to you by Larry was incomplete and in
rough draft only. Consequently the detailed scope, fee analysis,
and schedule were not included. These components of the
Agreement are still in preparation and will be included in the
final Agreement draft which will be forwarded to you shortly.
The major purpose of this memorandum however will -be to provide
information for your review and consideration for contracting
foiw with Black & Veatch under Chapter 5. 14, Sole Source, for the
expansion and upgrading of the Riverside Water Treatment Plant,
and for selected upgrading and improvements at the Airlite Water
Treatment Plant.
On April 24, 1990, City Council authorized the selection of
Black & Veatch to complete a Water Department Master Plan. Black
& Veatch is the engineering firm which engineered and provided
construction engineering services for the initial Riverside
.Water Treatment Plant which was placed in service in 1982.
Upon the completion of the Master Plan, Black & Veatch was
authorized by City Council on August 12, 1992 to prepare the
Phase I Engineering on the project. Phase I Engineering, often
referred to as Preliminary Engineering or Design Report, is a
document which fixes the type, size and location of the features
of the work prior to proceeding with the preparation of final
plans and specifications.
The next developmental phase of the project is the preparation
of final plans, specifications and cost estimates prior to
bidding for construction. The final engineering is a
continuation of the Design Report. I believe it is essential
that the City retain the services of Black & Veatch through the
final engineering and construction engineering phases of the
rek work in order to retain the design continuity (and liability) of
the project.
In summary, Black & -Veatch were the design engineers for the
original water plant construction and were subsequently retained
by the City in 1990 to begin the process of defining the needs
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and work required to expand and upgrade the City's water plants.
The final engineering contract now under review is a
continuation of the design process begun in 1990.
I have attached the following:
. Council Memorandum dated April 19, 1990. I believe the
intent of the City's action was the selection of Black &
Veatch as the engineer for the plant's eventual expansion.
. Summary of the agreements and amendments which delineate the
continuation of services provided by Black & Veatch along
the project development continuum leading to construction
completion.
Prior to forwarding the draft Agreement to you, I discussed the
issue of Sole Source with Bob Malm concerning the final
engineering. It was also Bob's opinion that the intent of City
Council in 1990 was the selection of Black & Veatch as the
engineering firm for the projects completion. He further
suggested that an opinion from Legal would be appropriate as
part of the Agreement documentation to be submitted to City
Council.
C
JLK:do
Attachments /
cc: Larry Deibert, w/Attachment ✓
Bob Malm, w/Attachment
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rft MEMORANDUM
TO: Mayor and Members of the City Council
FROM: City Manager
SATE: April 19, 1990
SUBJECT: WATER DEPARTMENT MASTER PLAN
PURPOSE:
/ D This memorandum will provide the Mayor and City Council with
information to consider authorizing a detailed study of an expanded
water system and for additional water treatment capacity.
' 'BACKGROUND:
On November 11, 1987, the City Council authorized the engineering firm
' IAof Donohue & Associates to proceed with the Water System Distribution
Analysis. That work was completed the latter part of 1988 with the
final report, after a few revisions, submitted in April 1989. This
was just one year ago.
J ao At the time the Donohue study was implemented and completed, the water
distribution study area was essentially the planning area shown in
Elgin's Comprehensive Plan of 1983. That distribution study area has
enlarged dramatically in this one year. Various requests for
annexation and/or for possible service have extended the potential
water service area substantially beyond the study area of the Donohue
report. In some instances, the boundaries have expanded by two to
three miles with a corresponding increase in population.
A new Water Department master plan would provide planning for system
expansion beyond that in the 1989 Donohue Water Distribution System
Analysis. The new study will provide for an efficient and properly
sized system development beyond the initial planning boundaries. This
study would incorporate two major divisions--plant production and
distribution.
PRODUCTION:
Production capabilities of the Water Department would be evaluated
with recommendations on how to meet increased system usage and
proposed Federal water quality standards. Elements of the study would
determine the total volume necessary to meet the demand in the
projected service area, the possible sources of the raw water, *he
eventual desian of the Riverside Water Treatment Plant expansion to
provide for an increase in capacity beyond the present 16 MGD, sizing
and design of a new finished water reservoir on property to be
obtained north of the Riverside plant, the impact on overall pumping
schemes with the expanded capabilities of the new Slade Avenue booster
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a
/ r Page Two
pumping facility, and the long-term use and potential expansion of the -o
Airlite Street Water Treatment Plant. There is every indication that
the Federal water quality standards will change requiring additional
more sophisticated water treatment that will be addressed in detail as
part of the study.
DISTRIBUTION:
The second major aspect of this study will deal with distribution
system improvements including water mains, elevated towers, booster
stations, and other system components. Not only will this analysis
define improvements in new, expanding areas but it will also define
any upgrading needed in the existing system to support this new
expansion.
A review of the entire existing system as was incorporated in the
Donohue study will not be undertaken.
One of the first aspects of this portion of the study will be the
evaluation and sizing of a westerly or second discharge line from the
Airlite plant. This line will provide water for both the new west
pressure zone via a crossing of Randall Road at Winhaven Drive and the
high pressure zone south along Randall Road and additional
transmission water mains to provide the necessary water to the new
areas.
FINANCIAL IMPACT:
The 1990 Water Department budget does not contain a specific line item
for this study. However, contingencies in account 1955 are sufficient
to initiate such a study. As this project could easily extend into
1991 (with plant expansion design), that portion could be provided for
in the 1991 budget. It is estimated that the initial phase of this
new study will cost 850,000 to $75,000.
RECOMMENDATION:
To address the effects of rapid system expansion now facing the Water
Department, it is recommended that factors concerning the distribution
system and plant production be addressed simultaneously. As the
consulting firm of Black & Veatch designed the Riverside Water
Treatment Plant and made provisions for future plant expansion, it is
recommended that the City Council direct staff to negotiate a fee
basis arrangement with Black & Veatch to develop a Water Department
Master Plan and return to the City Council for authorization to
execute the contract and to proceed with the work.
r
City Manager
LLR:LED:jk mem3021602 0114
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emk
ENGINEERING SERVICES BLACK & VEATCH
• Master Plan: Council approval 4/25/90. $163,054
Phase 100: Water Transmission & Distribution Update.
Phase 200: Water Supply Evaluation.
Phase 300: Safe Drinking Act Assessment.
Phase 400: Water Treatment Plant Expansion Evaluation.
• Amendment No. 1 (Phase 100 Expansion) : Water Transmission $ 25,000
& Distribution - East and West Booster District Evaluation.
Council approval 10/10/90.
• Amendment No. 2 (Phase 350) : Water Treatment Expansion - $ 35,000
Pilot Plant Studies (Ozone) . Council approval 5/9/91.
(elow 9 L
• Amendment No. 3: Council approval 8/12/(
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Phase 450: Airlite Street Water Treatment Plant $ 54,250
Evaluation.
• Phase 500: Preliminary Design Report - Riverside $191,750
Plant.
• Amendment No. 4: Council approval 3/24/93.
Phase 460: Airlite West Zone Pumping - Design $35,700
Services.
Phase 470: Airlite West Zone Pumping - Construction $30,200
Services.
01540426.195
(m.mos2.led)
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