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Home My WebLink About95-141 Resolution No. 95-141 RESOLUTION AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AN AGREEMENT WITH CRAWFORD, MURPHY AND TILLY, INC. , FOR IMPROVEMENTS AT THE SLADE/DUNDEE INTERSECTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute Amendment No. 1 to an agreement on behalf of the City of Elgin with Crawford, Murphy and Tilly, Inc. for improvements at the Slade/Dundee intersection, a copy of which is attached hereto and made a part hereof by reference. s/ Kevin Kelly Kevin Kelly, Mayor Presented: June 28, 1995 Adopted: June 28, 1995 Omnibus Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk ar CITY OF ELGIN, ILLINOIS SLADE AVENUE/DUNDEE AVENUE INTERSECTION IMPROVEMENTS ENGINEERING SERVICES AGREEMENT AMENDMENT NO. 1 This Amendment No. 1 entered into this 3 0,? day of , 1995, by and between the City of Elgin, an Illinois Municipal Corporation (herei after referred to as "CITY") and Crawford, Murphy & Tilly, Inc., Consulting Engineers, (hereinafter referred to as "ENGINEER"), shall modify that Agreement dated February 23, 1995, whereby the ENGINEER was engaged by CITY to perform certain professional services in connection with the preparation of plans, specifications, estimates of cost, and construction related engineering services for the Slade Avenue/Dundee Avenue Intersection Improvements (hereinafter referred to as "PROJECT"). Whereas the payment to the ENGINEER for construction engineering related services was not included in the Agreement, and, Whereas the CITY desires to include the payments to the ENGINEER under paragraph IV C of the Agreement in connection with the construction administration, construction observation and quality control of the construction phase of the PROJECT. In response to these additional services, certain revisions must be made to the Agreement. In compliance, therefore, the terms and conditions of the agreement are modified as specifically set out below. All other parts of the Agreement remain unchanged. SECTION IV of the AGREEMENT is hereby amended to replace paragraph C. and add paragraph E, F and G. C. Inclusive of paragraph IV A, IV B and IV E, this agreement shall be in the total amount not to exceed $59,810.00. E. For services provided in connection with the construction administration, construction observation, and quality control of the construction phase of the PROJECT, the ENGINEER shall be reimbursed in accordance with the Schedule of Hourly Charges, dated January 1995, included as Attachment B of the original agreement, with the total fee not to exceed $28,894.00 regardless of the actual cost incurred by the ENGINEER unless substantial modification to the scope of work are authorized by the CITY through a change order or amendment. -1- F. The compensation set forth in Paragraph C above does not include any engineering service after the original construction contract completion date for the PROJECT. In the event the CITY approves and authorizes an extension of time for the Contractor to complete the construction work, the compensation for engineering services set forth in Paragraph C shall be increased for the additional services required for the ENGINEER. In the event the Contractor does not complete the construction work within the contract completion time including any extensions thereof granted by the CITY, the CITY shall pay the ENGINEER extra compensation at the ENGINEERS' hourly rates until the PROJECT construction work has been accepted by the CITY. G. The compensation set forth in Paragraph C does not include any engineering services regarding warranty work by the Contractor after the PROJECT, or parts thereof, has been accepted for operational use by the CITY. In the event that warranty work is required of the Contractor, the CITY shall pay the ENGINEER extra compensation at the ENGINEERS' hourly rates to assist the CITY in enforcing the Contractor's guaranty to repair or replace defective work within the warranty time stated in the Construction Contract Documents for the PROJECT. Attachment A, Scope of Services of the original contract will be supplemented by the following tasks which correspond to the attached estimate of levels of effort and associated cost worksheet: Construction Phase 1. Schedule preconstruction conference. 2. Attend and facilitate preconstruction conference. 3. Coordinate schedule with contractor 4. Perform initial construction layout (Subsequent layout, if necessary, will be the contractor's responsibility). 5. Full time resident engineer duties per the City requirements of Construction Services including: a. Inspection Daily Reports b. Weekly Reports c. Monthly Progress Reports d. Construction Observation e. Quantity and Material Record f. Preparation of Partial Pay Estimates -2- g. Preparation of Extra Work and Change Orders, as necessary h. Facilitate Final Inspection i. Facilitate Weekly Progress/Coordination Meetings j. Material Testing k. Review Shop Drawings 6. Record Drawing Surveys. 7. Prepare and Submit Record Drawings All other provisions of the AGREEMENT shall remain in full force and effect. IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN, ILLINOIS 411 By /► ; ' By City erk City Manager (SEAL) (SEAL) For the ENGINEER: Dated this 2L/ day of , A.D., 1995. ATTEST: CRAWFORD, MURPHY & TILLY, INC. By < iltaKCJ /110X1Y\ Notafy Vice-President OFFICIAL SEAL MARTHA S.NARIGON NOTARY PUBLIC, STATE OF ILLINOIS MY COMMISSION EXPIRES 7-21-97 -3- CRAWFORD, MURPHY &TILLY, INC ESTIMATE OF LEVEL OF EFFORT AND ASSOCIATED COST 0620/95 } CONSULTING ENGINEERS PROFESSIONAL ENGINEERING SERVICES EST.BY: PJF AURORA, IL CITY OF ELGIN DUNDEE AVE./SLADE AVE. INTERSECTION IMPROVEMENTS CONSTRUCTION PHASE SENIOR SENIOR PROJECT T SENIOR SENIOR LAND 3 SENIOR ENGINEERING CLERK/ TASK COST TASK PRINCIPAL PROJECT PROJECT ENGINEER ENGINEER ARCHITECT ENGINEER SURVEYOR PLANNER ENGINEERING TECHNICIAN ENGINEERING HOUR PER ENGINEER ARCHITECT TECHINCIAN_. NDE SUMMARY TASK 1. 2 2 $118 2. 4 2 6 $320 3. 2 8 2 12 $898 4. 10 20 30 $1,400 5. 10 320 60 390 $22,110 6. 4 10 10 24 $1,218 7. 2 _ 10 — 20 32 $1,572 8. 0 $0 9. 0 $0 10. 0 $0 11. _ 0 $0 12. 0 $0 13. 0 $0 14. 0 $0 15. 0 $0 16 0 $0 17 0 $0 18. 0 $0 19. 0 $0 20. 0 $0 21. 0 $0 22. 0 $0 23. 0 $0 24. 0 $0 — 25. 0 $0 MANHOUR' 0 0 0 0 14 0 348 0 0 20 114 0 496 $27,434 TOTALS FEE SCHEDULE AS OF 111/95DIRECT EXPENSE PRINCIPAL OF FIRM $103 per hour= $0 TRANSPORTATION&LODGING $1,200 SENIOR PROJECT ENGINEER $98 per hour= $0 PRINTING $60 SENIOR PROJECT ARCHITECT $98 per hour= $0 SUPPLIES&MISC $200 PROJECT ENGINEER $83 per hour= $0 COMPUTER $0 SENIOR ENGINEER $71 per hour= $994 SENIOR ARCHITECT $70 per hour= $0 ENGINEER $59 per hour= $20,532 LAND SURVEYOR $60 per hour= $0 TOTAL DIRECT EXPENSE ESTIMATE $1,460 PLANNER $52 per hour= $0 L SENIOR ENGINEERINGTECH. $56 per hour= $1,120 TOTAL LABOR EXPENSE ESTIMATE $27,4341 ENGINEERING TECHNICIAN $42 per hour= $4,788 ENGR.ASST/CLERK/WORD PROCESSOR $36 per hour= $0 TOTAL LABOR ESTIMATE $27,434 TOTAL ESTIMATED ENGINEERING COST $28,894 m . E! o, ,,,' 1.51' 0 , _? ,. ,_ \ Agenda Item No. 1 June 9, 1995 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Amendment No. 1 - Construction Engineering: Slade/Dundee Intersection Improvements (ST27b) PURPOSE The purpose of this memorandum is to provide the Mayor and the members of the City Council with information to consider Amendment No. 1 to an agreement with Crawford, Murphy and Tilly, Inc. which will add the fee for construction related engineering and inspection services to that agreement. BACKGROUND At its meeting of February 22, 1995, City Council authorized an agreement with Crawford, Murphy and Tilly, Inc. , for the preparation of plans, specifications, estimates, bidding and construction engineering services, for the Slade/Dundee Intersection Improvements. Crawford, Murphy and Tilly, Inc. was selected by the competitive proposal method with four firms submitting proposals. As the extent of the improvements were not known at the time the City executed the agreement with Crawford, Murphy and Tilly, Inc. , the fees for the construction related services were not included. The construction of the Slade/Dundee Intersection Improvements is on the agenda for award by City Council on June 14, 1995. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Residents of Hill Avenue had been notified of the project. Hill Avenue will be closed at Slade Ave. as a component of this project. No objections were received. C r" . Mayor and Members of the City Council June 7, 1995 Page 2 FINANCIAL IMPACT The Amendment No. 1 is in the amount of $28,894 , and is based upon a construction period from July 5, 1995 to October 30, 1995. Payment to the engineer will be on an hourly not-to-exceed basis. A fee calculation schedule is attached. This Amendment No. 1 is budgeted within the 1995 Bond Issue, Account No. 395-10-00-795 .93-80, Project No. 395003 funded at $635,000. Obligations to-date are as follows: 1. Slade Ave. Construction at $ 315,616 .84 2 . Slade/Dundee Intersection Engineering at $ 30,916 .00 3. Slade/Dundee Intersection Construction at $ 225,901 . 60 4 . Slade/Dundee Intersection Construction Engineering at $ 28,894 . 00 Total Obligation to-date $ 601,328.44 LEGAL IMPACT None. RECOMMENDATION It is recommended that City Council authorize the City Manager to execute Amendment No. 1 to the Agreement with Crawford, Murphy and Tilly, Inc. , dated February 23, 1995, in the not-to-exceed amount of $28, 894 .Ian espectfully s bmitted, •a . t,, /aptames L. Kristiansen ublic Works Director Richard B. Heiwig City Manager JLK/do Attachments