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HomeMy WebLinkAbout94-92 Resolution No. 94-92 RESOLUTION 1FORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 WHEREAS, Title 1 of the Housing and Community Development Act of 1974 provides for block grant funding assistance to units of general purpose local governments for the purpose of strengthening the ability of said governments and elected officials to determine the community development needs, set priorities , and allocate resources to various activities; and WHEREAS, the City Council of Elgin, Illinois, has determined that additional emphasis is needed in the area of community development in order that beneficial solutions to the problems of slum and blight, and housing and neighborhood deterioration may be determined. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1 . That a submission be made to the Department of Housing and Urban Development for & grant in the amount of Nine Hundred and Sixty-Five Thousand Dollars $955,000) . Section 2 . That the City Manager is hereby authorized and directed to execute and file such submission with the Department of Housing and Urban Development and to provide additional information and furnish such documents as may be required by said D.:?E_r*ment to execute such agreements as are required by said Department, and to act as the authorized correspondent of the City -gig Elgin. s/ George VanDeVoorde George VanDeVoorde, Mayor Presente : April 27, 1994 Adopted: April 27, 19 9 4 Vote: Yeas 7 Nays 0 Attest: sI Dolonna Mecum Dolonna Mecum, City Clerk Other business not pertinent to the aforementioned consideration was duly transacted at said meeting. Upon motion duly made and carried, the meeting adjourned. Dolonna Mecum, City Clerk EVn 1:(!!!!il/I Agenda Item No. .s...; April 21, 1994 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Final Public Hearing for CDBG PURPOSE To provide an opportunity ...for citizens to comment on the projects selected for the 1994 - 1995 CDBG Program. BACKGROUND The April 27th meeting of the City Council provides the final opportunity to change projects and to hear citizen comments on the 1994 - 1995 Community Development Block Grant Pro- gram. Attached for City Council members ' information is a list of the projects proposed for funding. Any changes to be made in projects should be announced at this hearing. FINANCIAL IMPACT The Community Development Block Grant Program will add fund- ing in the amount of $965,000 to the community primarily to benefit low and moderate income persons. LEGAL IMPACT None. RECOMMENDATION It is recommended that the City Council hear any comments from the public and approve the application for funding. Respectfully submitted, • Richard B. Helwig City Manager Attachment PAA/sll 61) 1994-1995 CDBG PROGRAM • TWENTIETH YEAR PROJECT NAME FUNDING Wing Street Playground $ 88,000 Prairie Street Drive Approaches 26,800 HAE Plumbing Repairs- Elderly Housing 85,000 Gifford School Play Equipment 110,200 Planning & Management's 100,000 Residential Rehabilitation Program 450,000 Administration 75,000 Huff School Playground Additional Funds 30,000 C TOTAL $965,000 • i Resolution No. 94-92 RESOLUTION AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 WHEREAS, Title 1 of the Housing and Community Development Act of 1974 provides for block grant funding assistance to units of general purpose local governments for the purpose of strengthening the ability of said governments and elected officials to determine the community development needs, set priorities, and allocate resources to various activities; and WHEREAS, the City Council of Elgin, Illinois, has determined that additional emphasis is needed in the area of community development in order that beneficial solutions to the problems of slum and blight, and housing and neighborhood deterioration may be determined. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: Section 1 . That a submission be made to the Department of Housing and Urban Development for a grant in the amount of Nine Hundred and Sixty-Five Thousand Dollars ($965,000) . Section 2 . That the City Manager is hereby authorized and directed to execute and file such submission with the Department of Housing and Urban Development and to provide additional information and furnish such documents as may be required by said Department to execute such agreements as are required by said Department, and to act as the authorized correspondent of the City of Elgin. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: April 27, 1994 Adopted: April 27, 1994 Vote: Yeas 7 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk TELEPHONE 708/931-6100 • El,="ii FAX 708/931-5610 FOR HEARING IMPAIRED TOD 708/931-5616 On CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 April 13, 1994 Ms . Grace Hornish Elgin Courier News 300 Lake Street Elgin IL 60120 RE: PUBLIC NOTICE - Statement of Community Development Objectives and Projected Use of Funds (CDBG Program) Dear Grace: Enclosed you will find a public hearing notice regarding the Community Development Block Grant Program. Please publish in the Legal Section of the Daily Courier Newspaper no later than Saturday, April 16, 1994 . After publishing, send a certification of publication to my attention. Thank you for your assistance in this matter. If you have any questions, I can be reached at 931-5910. Sincerely, ,t-�i� ! -'tom( Sandra L. Lewis Administrative Secretary Planning Department c: Roger K. Dahlstrom, City of Elgin Patricia A. Andrews, City of Elgin Veronica R. Bell, City of Elgin Clay Pearson, City of Elgin Loni Mecum, City of Elgin HORNISH.CDB/TEXT040/PLNGCORR.ES (i) Pruned on recycled papa - STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES AND PROJECTED USE OF FUNDS COMMUNITY DEVELOPMENT BLOCK GRANT CITY OF ELGIN The overall community development objectives for the City of Elgin's Community Development Block Grant Program are summarized as follows: 1 . To promote and provide for neighborhood revitalization through a variety of complimentary and coordinated programs. 2 . To upgrade and rehabilitate the community's existing housing stock particularly for the low and moderate income persons . 3. To provide and develop open space and recreational areas to meet existing and future community needs . 4 . To provide housing opportunities for all residents regard- less of income, sex, age, family size, race or religion. 5. To provide comprehensive and neighborhood planning for the long term growth and development of the community. 6 . To promote economic development activities to improve the community's tax base and employment opportunities. 7 . To eliminate and prevent the creation of slums and areas of blighting influences . 8. To primarily benefit persons of low and moderate income through activities undertaken with the Community Development Block Grant funds . Towards the achievement of the above objectives, the following activities have been recommended for funding under the City of Elgin's 1994 Community Development Block Grant Program: 1. RESIDENTIAL REHABILITATION GRANT PROGRAM. This activity presented by the Planning Department has assisted in the improvement of dwelling units throughout the city since 1977 . The goal is to improve the quality and the safety of existing housing stock and to foster community pride. The assistance is in two basic forms; 100% grants to low income homeowners (up to a maximum cap) and percent- age grants based upon income and family size. Grants for low and moderate income homeowners are offered city wide, but all homeowners are eligible within the target area. A target area exterior rehabilitation program was added in 1993. The exterior rehabilitation program element, while addressing code deficiencies, also serves to improve neigh- borhood streetscape aesthetics. This activity is eligible under Section 570.202 (a) ( 1) , Rehabilitation Assistance to Privately Owned Building and Improvements and Section 570.202 (b) (2) (3) (4) (5) (6) (7 ) and (9) , Types of Rehabilita- tion Work, Assistance and Services of the Community Develop- ment Block Grant regulations and qualifies as low and moder- ate income benefit and elimination of slum and blight on a spot basis. LOCATION: Citywide FUNDING: $450,000. 2. PLANNING AND MANAGEMENT. Since 1978, the City of Elgin has allocated some portion of Community Development Block Grant funds to Planning and Management. These monies have been used to undertake various projects, such as the Comprehensive Plan, the Comprehensive Amendment to the Zoning Ordinance, the Northwest Area Plan, and the Development Impact Fee Ordinance. This commitment to Plan- ning and Management activities allows the city to pursue agressive and innovative strategies by using staff to produce major plans for implementation, often below the equivalent cost of outside consultants. The development of the city's Financial Plan would qualify as a component of a FY-94 Planning and Management Program. This activity is eligible under Section 570.205 (a) , Planning, Design and Capacity Building Activities. LOCATION: Citywide FUNDING: $100,000. 3. WING STREET PARK REDEVELOPMENT. This activity presented by the Parks and Recreation Department proposes to replace the old playground equipment with new equipment which meets the current Consumer Product Safety Commission guidelines and accessibility requirements (ADA) . The project will also improve landscaping, benches, trash cans, sign, etc. This activity is eligibile under Section 570.201 (c) , Public Facilities and Improvements and qualifies as low and moderate income benefit. LOCATION: 637 Wing Street FUNDING: $88,000. 4. PRAIRIE STREET CURB AND DRIVEWAY RECONSTRUCTION. This activity presented by Dan Miller would reconstruct eighteen ( 18) driveway approaches and would replace 150 lineal feet of associated curbs on Prairie Street. This project is directed towards a neighborhood improvement. This activity is eligible under Section 570.201 (c) , Public Facilities and Improvements and qualifies as low and moderate income benefit. LOCATION: Prairie Street FUNDING: $26,800. 5 . HAE CENTRAL PARK PLUMBING IMPROVEMENTS. This activity presented by the Housing Authority of Elgin would encompass rodding of all systems, the installation of additional cleanouts, and an increase in the main sanitary waste pipe size. This activity is eligible under Section 570.202 (a) (2) and (b) , Rehabilitation of Low Income Public Housing and qualifies as low and moderate income benefit. LOCATION: 120 South State Street FUNDING: $85,000. 6 . GIFFORD SCHOOL PLAYGROUND EQUIPMENT. This activity presented by the Gifford School PTA would reconstruct the playground area at Gifford School. Improvements would include equipment replacement designed for compliance with accessibility standards and greater overall safety, and new landscaping. The project would create two separate play- grounds for children of various ages and would serve both the school and the surrounding neighborhood. This activity is eligible under Section 570.201 (c) , Public Facilities and Improvements and qualifies as low and moderate income benefit. LOCATION: 240 South Clifton Avenue FUNDING: $110,200 7. HUFF SCHOOL PARK IMPROVEMENT. This activity presented by the Parks and Recreation Department would provide an additional $30,000 in 1994 to the approved 1993 project of $103,500 for a total funding of $133,500. The scope of the project involves providing accessible play equipment in compliance with the Americans with Disabilities Act. This activity is eligible under Section 570.201 (c) , Public Facilities and Improvements and qualifies as low and moderate income benefit. LOCATION: 801 Hastings Street FUNDING: $30,000 8. GRANT PROGRAM ADMINISTRATION. This activity presented by the Planning Department represents funding for the administration of the above activities. The Planning Department of the City of Elgin administers the Community Development Block Grant program. Activities include oversight, management, monitoring and coordination of the CDBG program. This activity is eligible under Section 570.206(a) as an administrative activity and qualifies as low and moderate income benefit. LOCATION: NA FUNDING: $75,000. The City of Elgin will receive an estimated $964,000 in Housing and Community Development Block Grant funds this year. Addition- ally, $1,000 in 1992 reallocated CDBG funds for a total avail- able funding of $965,000 for the 1994 Community Development Block Grant Program. Activities benefitting low and moderate income persons are estimated to equal $663,044 of the total $935,000. It is estimated that activities qualifying as the elimination of blighting influences equal $67,500 . Therefore, it is estimated that approximately 70% of the total funding is proposed to be allocated for activities benefitting low and moderate income persons. The City of Elgin, as part of its Housing and Community Develop- ment Block Grant Program, has developed a Displacement Plan regarding persons who may be displaced as a. result of the above activities. The Displacement Plan is available for review at the Planning Department located in the Elgin Municipal Building, 150 Dexter Court, Elgin, Illinois . Additionally, it is the policy of the Community Development Block Grant Program in Elgin, that any activity that has a funding change in excess of twenty-five percent of its original funding level will require an amendment to the adopted CDBG Program. On May 13, 1994, the City of Elgin will submit an application to the Department of Housing and Urban Development (HUD) for fund- ing of the listed activities under the Housing and Community Development Act of 1974 . Copies of the submission are on file at the Elgin Municipal Building, 150 Dexter Court, Elgin, Illi- nois. Detailed information concerning all past Housing and Community Development activities, as well as the current submis- sion, are available to all interested persons upon request. Any person desiring to comment on the current activities, as well as past performance, are encouraged to contact the City of Elgin Planning Department. Any person desiring to assert, in litiga- tion or otherwise, that any portion of the application is plain- ly inconsistent with the intent of the Housing and Community Development Act of 1974 is required to submit to HUD a precise description of such inconsistency supported by data and/or docu- ments. Submitted by: Veronica R. Bell, Planning Technician Planning Department, City of Elgin Dated: April 13, 1994 PZTEXT/4000CDBG/PROJ.USE/VRB ti March 30 , 1994 MEMORANDUM TO: Mayor and Members of the City Council FROM: Robert O. Malm, Interim City Manager SUBJECT: Community Development Block Grant FY-1994 Budget Review Report Attached is the Community Development Block Grant (CDBG) program budget review for FY-1994 . The review report is divided into various sections designed to identify total revenue, net revenue, proposed expenditures , a net revenue to expenditures balance, and two ( 2 ) reconciliation options . There are components within each . of these major sections as follows : 1. Total Revenue - This section is comprised of Uncommitted Revenue from the FY- 1994 CDBG Allocation and from Program Income in the last year, and Potential Revenue from projects previously approved for funding. Projects included in the most recent CDBG budget ( 1993 ) are not included in this section . 2. Net Revenue - This section is comprised of Total Revenue less Grant Administration, past projects with some form of legal or financial commitment (Committed Projects ) , past Projects Recommended for Retention (continuation) , and Projects Recommended for Retention and requiring Additional Funding. The last component in this section is Potential Reallocations . This last component identifies projects completed with a budget underrun and projects proposed for deletion from the CDBG program. 3. Proposed Expenditures - This section lists the various projects proposed for the CDBG program for this fiscal year . The projects are numbered in the right hand margin and identified by name. Proposed project budgets have been re,iiewed, and where necessary, adjusted by the staff. The column labeled Federal/City Eligibility reflects project budget figures resulting from the application of federal regulations affecting eligibility and city policies affecting eligibility. Regarding individual project eligibility and city policy, the staff has attem.ted to interpret City Council policy direction limiting FY-1994 CDBG funding "to eligible major capital improvement projects and neighborhood improvement projects with a minimum cost of $50 , 000 per project" . However, the final decision on what constitutes a "neighborhood improvement" or a "public improvement" rests with the City Council . 4 . Balance - Net Revenue/Eligible Expenditures - This section illustrates the deficit between net revenue and all eligible project budget proposals . 5. Reconciliation Options #1 and #2 - These columns identify two alternative FY- 1994 CDBG budgets designed to illustrate net revenues and the budgets for a group of projects . Option # 1 focuses on a continuation of past program initiatives including the Residential Rehabilitation Program, Planning & Management, the neighborhood street reconstruction program, and includes a project "reprogrammed" from a prior CDBG budget. Option #2 focuses on a continuation of past program initiatives for the Residential Rehabilitation Program and Planning & Management, but redirects neighborhood capital improvement funding from street reconstruction to targeted acquisition, home ownership, and neighborhood parks . This option provides for an unassigned balance . The staff would welcome any City Council comments or questions on this material prior to the April 6th public hearing. Robgrt 0. Malm, Interim City Manager ROM/RKD • April 6, 1994 CITY OF ELGIN FY-1994 BUDGET REVIEW COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM TOTAL REVENUE Uncommitted Revenue FY-1994 CDBG Allocation 965,000.00 965,000.00 Program Income by Project 1 0.00 2 0.00 Program Income Subtotal 0.00 Uncommitted Revenue Subtotal 965,000.00 Potential Revenue - Past Projects 1 HAE Fences (1989) 3,894.00 2 St. Francis Park (1990) 10,868.00 3 HAE Exterior Repair (1991) 11,000.00 4 Channing Park (1991) 20,226.00 5 NHS Rental Rehabilitation (1992) 49,241.00 6 Habitat For Humanity Acquisition (1992) 25,000.00 7 Kairos Center (1992) 7,600.00 8 Mother Goose (1992) 21,500.00 9 Channing YMCA (1992) 26,000.00 10 Community Contacts Home Repair (1992) 20,000.00 11 Health Center Medical Supplies (1992) 13,400.00 12 Community Crisis Center Rehabilitation (1992) 15, 158.00 13 HAE Smoke Detectors & Sprinklers (1992) 153,408.00 14 Beverly/Ray Graham Rehabilitation 25,000. 00 15 Ill. Court Retaining Wall & Landscaping (1992) 5, 762.00 16 0.00 17 0.00 18 0.00 19 0.00 20 0. 00 Potential Revenue Subtotal 408,057.00 TOTAL REVENUE 1,373,057.00 • • NET REVENUE (total revenue less grant administration and projects recommended for retention) Grant Administration 75,000.00 Grant Administration Subtotal 75,000.00 Committed Projects 1 HAE Fences 3,894.00 2 St. Francis Park 10,868.00 3 Channing Park 20,2226.00 4 NHS Rental Rehabilitation 49,241.00 5 Mother Goose 21,500. 00 6 Channing Ymca 26,000.00 7 Community Contacts Home Repair 20,000.00 8 Health Center Medical Supplies 13,400.00 9 Community Crisis Center Rehabilitation 15, 158.00 10 HAE Smoke Detectors & Sprinklers 153,408.00 11 0.00 12 0.00 Committed Projects Subtotal 333,695.00 Projects Proposed for Retentions 1 HAE Exterior Repair 11,000.00 2 Habitat For Humanity Acquisition 25,000.00 3 Kairos Center 7,600.00 4 Beverly/Ray Graham Rehabilitation 25,000. 00 5 Ill. Court Retaining Wall & Landscaping 5,762.00 6 0.00 7 0.00 Projects Proposed for Retention Subtotal 74,362.00 Projects Recommended for Additional Funding 1 Huff School Park Improvement 30,000.00 2 0.00 Projects Recommended for Additional Funding Subtotal 30,000.00 Potential Reallocations in support of Projects Proposed for Additional Funding 1 0.00 2 0.00 Potential Reallocations for Projects Proposed for Additional Funding Subtotal 0.00 Reallocation Balance 30,000.00 NET REVENUE 860,000.00 . PROPOSED EXPENDITURES PROPOSED PROJECTS* PROPOSED FEDERAL/CITY . PROJECT BUDGET ELIGIBILITY 1 Wing Street Park Redevelopment 88,000.00 88,000.00 2 Gifford Park Redevelopment 88,000.00 88,000.00 3 Douglas Avenue Park Redevelopment 88,000.00 88,000.00 4 Ryerson Park Redevelopment 88,000.00 88,000.00 5 Clifford/Owasco Park Redevelopment 88,000.00 88,000.00 6 Residential Rehabilitation Rebate Program 400,000.00 400,000.00 7 Planning & Management 100,000.00 100,000.00 8 NHS Homeownership Program 75,000.00 75,000.00 9 Community Outreach Worker - Crime Prevention 78,734.00 0.00 10 Acquisition & Rehab. - Unspecified Property 150,000.00 150,000.00 11 Streets Reconstruction - Columbia/Slade Area 716,400.00 716,400.00 12 Community Crisis Center Building Rehab. 66,950.00 0.00 13 Gifford School Playground Reconstruction 181,576.77 181,576.77 14 HAE Elderly Highrise Bldg - Plumbing Rehab. 84,877.00 0.00 15 HAE Elderly Highrise Bldg - Carpet Replacement 138,491.00 0.00 16 HAE Family Housing - Gas Lines Replacement 65,520.00 0.00 17 HAE Elderly Highrise Bldg - Fire Alarms 102,700.00 0.00 18 HAE Elderly Highrise Bldg - Smoke Detectors 38, 100.00 0.00 19 HAE Family Housing - Appliance Replacement 26,890.00 0.00 20 HAE All Dwelling Units - Security Cameras 91,780.00 0.00 21 HAE Family Housing - Patching & Painting 90,415.00 0.00 22 Ash/Birch - Acquisition & Park Development 100,000.00 100,000.00 23 Prairie Street Curbs & Driveways 26,800.00 26,800.00 24 Acquisition & Rehab. - 11 North Liberty 189,084.00 189,084.00 25 Home Repair in support of Weatherization 50,000.00 50,000.00 26 Catholic Social Services - Building Rehab. 102,000.00 0.00 . 27 Site Acquisition - Affordable Housing 20,000.00 20,000.00 28 Recreational Equipment & Clothing Purchase 89,331.00 0.00 29 Floodplain Study - Hammond/Liberty Area 200,000.00 200,000.00 30 Childrens Museum - Building Rehabilitation 94,364.00 0.00 31 GAR Memorial Hall - Building Rehabilitation 50,000.00 0.00 32 Acquisition & Park Development - Dundee & Park 188,500.00 188,500.00 33 Downpayment & Rehab. - Temporary Housing 75,000.00 0.00 34 Neighborhood Ecological System 50,000.00 0.00 TOTAL PROPOSED EXPENDITURES = 4,082,512.77 TOTAL ELIGIBLE EXPENDITURES = 2,837,360.77 * Key to abbreviations: CDBG - Community Development Block Grant . NHS - Neighborhood Housing Services HAE - Housing Authority of Elgin GAR - Grand Army of the Republic Rehab. - Rehabilitation BALANCE - NET REVENUE/ELIGIBLE EXPENDITURES (1,977,360.77) PROPOSED EXPENDITURES • PROPOSED PROJECTS* PROPOSED FEDERAL/CITY ELIGIBILITY PROJECT BUDGET ELIGIBILITY CDBG CITY • /r 1 Wing Street Park Redevelopment 88,000.00 88,000.00 1 1 2 Gifford Park Redevelopment 88,000.00 88,000.00 1 1 3 Douglas Avenue Park Redevelopment 88,000.00 88,000.00 1 1 4 Ryerson Park Redevelopment 88,000.00 88,000.00 1 1 5 Clifford/Owasco Park Redevelopment 88,000.00 88,000.00 1 1 6 Residential Rehabilitation Rebate Program 400,000.00 400,000.00 1 1 7 Planning & Management 100,000.00 100,000.00 1 1 8 NHS Homeownership Program 75,000.00 75,000.00 1 1 9 Community Outreach Worker - Crime Prevention 78,734.00 0.00 1 10 Acquisition & Rehab. - Unspecified Property 150,000.00 150,000.00 1 1 11 Streets Reconstruction - Columbia/Slade Area 716,400.00 716,400.00 1 1 12 Community Crisis Center Bwilding Rehab. 66,950.00 0.00 1 13 Gifford School Playground Reconstruction 181,576.77 181,576.77 1 1 14 HAE Elderly Highrise Bldg - Plumbing Rehab. 84,877.00 0.00 1 15 HAE Elderly Highrise Bldg - Carpet Replacement 138,491.00 0.00 1 16 HAE Family Housing - Gas Lines Replacement 65,520.00 0.00 1 17 HAE Elderly Hi hri Bldg - Fire Alarms 102,700.00 0.00 1 18 HAE Elderly III Bldg - Smoke Detectors 38,100.00 0.00 1 19 HAE Family Housing - Appliance Replacement 26,890.00 0.00 1 20 HAE All Dwelling Units - Security Cameras 91,780.00 0.00 1 21 HAE Family Housing - Patching & Painting 90,415.00 0.00 1 22 Ash/Birch - Acquisition & Park Development 100,000.00 100,000.00 1 1 23 Prairie Street Curbs & Driveways 26,800.00 26,800.00 1 1 24 Acquisition & Rehab. - 11 North Liberty 189,084.00 189,084.00 1 1 25 Home Repair in support of Weatherization 50,000.00 50,000.00 1 1 26 Catholic Social Services - Building Rehab. 102,000.00 0.00 i 27 Site Acquisition- Affordable Housing 20,000.00 20,000.00 1 1 28 Recreational Equipment & Clothing Purchase 89,331.00 0.00 1 29 Floodplain Study - Hammond/Liberty Area 200,000.00 200,000.00 1 1 30 Childrens Museum - Building Rehabilitation 94,364.00 0.00 31 CAR Memorial Hall - Building Rehabilitation 50,000.00 0.00 1 32 Acquisition & Park Development - Dundee & Park 188,500.00 188,500.00 1 1 33 Downpayment & Rehab. - Temporary Housing 75,000.00 0.00 1 34 Neighborhood Ecological System 50,000.00 0.00 TOTAL PROPOSED EXPENDITURES = 4,082,512.77 TOTAL ELIGIBLE EXPENDITURES = 2,837,360.77 * Key to abbreviations: CDBG - Community Development Block Grant NHS - Neighborhood Housing Services HAE. - Housing Authority of Elgin GAR - Grand Army of the Republic Rehab. - Rehabilitation BALANCE - NET REVENUE/ELIGIBLE EXPENDITURES (1,977,360.77) RECONCILIATION NET REVENUES & EXPENDITURES PROPOSED PROJECTS PROPOSED ELIGIBLE ADDITION/ RECONCILIATION ADDITION/ RECONCILIATION PROJECT BUDGET PROJECT BUDGET DEDUCTION OPTION #1 DEDUCTION OPTION #2 NOTES 1 Wing Street Park Redevelopment 88,000.00 88.000.00 (88.000.00) 0.00 0.00 88.000.00 2 Gifford Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00 3 Douglas Avenue Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00 4 Ryerson Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00 5 Clifford/Owasco Park Redevelopment 88,000.00 88,000.00 (88,000.00) 0.00 (88,000.00) 0.00 6 Residential Rehabilitation Rebate Program 400,000.00 400,000.00 0.00 400,000.00 0.00 400,000.00 7 Planning & Management 100,000.00 100,000.00 0.00 100,000.00 0.00 100,000.00 8 NHS Homeownership Program 75.000.00 75,000.00 (75,000.00) 0.00 (25,000.00) 50,000.00 Partial 9 Community Outreach Worker - Crime Prevention 78,734.00 0.00 0.00 0.00 0.00 0.00 10 Acquisition & Rehab. - Unspecified Property 150,000.00 150,000.00 (150,000.00) 0.00 (150,000.00) 0.00 11 Streets Reconstruction - Columbia/Slade Area 716,400.00 716,400.00 (383.200.00) 333,200.00 (716,400.00) 0.00 12 Community Crisis Center Building Rehab. 66,950.00 0.00 0.00 0.00 0.00 0.00 13 Gifford School Playground Reconstruction 181,576.77 181,576.77 (181,576.77) 0.00 (181,576.77) 0.00 14 HAE Elderly Highrise Bldg - Plumbing Rehab. 84,877.00 0.00 0.00 0.00 0.00 0.00 15 HAE Elderly Highrise Bldg - Carpet Replacement 138,491.00 0.00 0.00 0.00 0.00 0.00 16 HAE Family Housing - Gas Lines Replacement 65,520.00 0.00 0.00 0.00 0.00 0.00 17 HAE Elderly Highrise Bldg - Fire Alarms 102.700.00 0.00 0.00 0.00 0.00 0.00 18 HAE Elderly Highrise Bldg - Smoke Detectors 38,100.00 0.00 0.00 0.00 0.00 0.00 19 HAE Family Housing - Appliance Replacement 26.890.00 0.00 0.00 0.00 0.00 0.00 20 HAE All Dwelling Units - Security Cameras 91,780.00 0.00 0.00 0.00 0.00 0.00 21 HAE Family Housing - Patching & Painting 90.415.00 0.00 0.00 0.00 0.00 0.00 22 Ash/Birch - Acquisition & Park Development 100,000.00 100,000.00 (100,000.00) 0.00 (100,000.00) 0.00 23 Prairie Street Curbs & Driveways 26,800.00 26,800.00 0.00 26,800.00 0.00 26,800.00 24 Acquisition & Rehab. - 11 North Liberty 189,084.00 189,084.00 (189,084.00) 0.00 (100,084.00) 89.000.00 Partial 25 Home Repair in support of Weatherization 50,000.00 50,000.00 (50,000.00) 0.00 (50,000.00) 0.00 26 Catholic Social Services - Building Rehab. 102,000.00 0.00 0.00 0.00 0.00 0.00 27 Site Acquisition - Affordable Housing 20,000.00 20,000.00 (20,000.00) 0.00 (20,000.00) 0.00 28 Recreational Equipment & Clothing Purchase 89.331.00 0.00 0.00 0.00 0.00 0.00 29 Floodplain Study - Hammond/Liberty Area 200,000.00 200,000.00 (200,000.00) 0.00 (200,000.00) 0.00 30 Childrens Museum - Building Rehabilitation 94,364.00 0.00 0.00 0.00 0.00 0.00 31 CAR Memorial Hall - Building Rehabilitation 50,000.00 0.00 0.00 0.00 0.00 0.00 32 Acquisition & Park Development - Dundee & Park 188,500.00 188,500.00 (188,500.00) 0.00 (188,500.00) 0.00 33 Downpayment & Rehab. - Temporary Housing 75,000.00 0.00 0.00 0.00 0.00 0.00 34 Neighborhood Ecological System 50,000.00 0.00 0.00 0.00 0.00 0.00 RECONCILIATION EXPENDITURES 860,000.00 753,800.00 RECONCILIATION - BALANCE 0.00 106,200.00 (unassigned balance) EVn OF E1/4.4 Agenda Item No. t\d1 'Pp 0 gARo rya January 5, 1994 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Community Development Block Grant (CDBG) Program Policies and 1994 CDBG Hearing Schedule PURPOSE To propose possible policies regarding 1994 CDBG projects and to set the 1994 CDBG public hearing dates. BACKGROUND Last year during the first CDBG hearing, staff presented concerns regarding the mix and type of projects funded with CDBG funds and the performance of the CDBG Program relative to timely project completion and program expenditures. Staff is presenting the following policy options for City Council consideration prior to distributing the Citizen Participation Plan so that potential CDBG funding applicants may be alerted to any City Council priorities for CDBG funding. Program policy options for City Council consideration could include the following.: 1. Limit CDBG projects to eligible major public capital improvements, and neighborhood improvement projects with per project funding of $50,000 or more. This option would minimize the number of projects, eliminate small projects that are financially inefficient under the CDBG require- ments, and direct the majority of funding to low and moderate income areas of the city. This policy option would preclude funding for programmatic purposes. 2. Limit CDBG projects to eligible major public capital improvements and neighborhood improvement projects but also provide for capital improvement projects in support of programmatic service providers. An example would be a building rehabilitation project for a social service agency. This policy option would preclude funding for programmatic purposes. Mayor and Members of the City Council January 5, 1994 Page 2 3. Provide no funding priorities or limitations for CDBG and select from among the proposals submitted. Staff would recommend that either option 1 or 2 be selected by the City Council so that potential applicants may be advised of the City Council 's funding priorities and policies before submitting a proposal for CDBG funding. In addition to the preceding, staff will be developing a standard project information sheet to be completed by CDBG proposal submitters. In the Citizen Participation Plan, staff. will continue to recommend that all proposals be discussed with staff prior to the first CDBG public hearing to determine project eligibility, project conformance with policy guide- lines, and to provide technical assistance to potential appli- cants. In addition to the preceding considerations, the City Council needs to determine the hearing dates for the CDBG process. Attached is a list of proposed alternative hearing dates for City Council consideration. The proposed CDBG hearing sched- ule provides five weeks for CDBG proposals to be researched, written, and submitted prior to the first public hearing. FINANCIAL IMPACT As part of the 1994 budget process, the Council was presented with the Illinois/Bent Street reconstruction as a potential CDBG project. Street reconstruction is estimated at $640,000 and water main replacement at $125,000 for this area. If the Council wishes to pursue this project, the policy option favoring major public capital improvements (option #1) will be necessary. It is estimated that the City will receive $850,000 in CDBG funds in 1994 (pursuant to a notice received from the Depart- ment of Housing and Urban Development in December) . However, this number could be altered significantly by use of the 1990 census housing data. Staff has no way to estimate the results of the Department of Housing and Urban Development (HUD) utilization of the 1990 Census data in entitlement city allo- cations. To date, HUD has not been permitted to use 1990 census housing data for formula allocations. Last year a total of $884,000 in CDBG funds was allocated to the City of Elgin. Additional funds may be added to the federal alloca- tion from income to the CDBG Program (primarily from loans) , by the reallocation of funds from previous CDBG Program elk years, and by cost underruns from completed CDBG Program projects . At this time, staff cannot provide an accurate estimate of additional funds. Mayor and Members of the City Council January 5, 1994 Page 3 RECOMMENDATION It is recommended that the City Council choose from the policy options presented and set the public hearing dates for the 1994 CDBG Program. Once the dates are established Citizen Participation Plans will be assembled and mailed, and a public notice for the CDBG hearings will be placed in the Courier News. Rob rt O. Malm, Interim City Manager ROM/RKD/PAA/pa r r PROPOSED 1994 CDBG HEARING SCHEDULE CITY OF ELGIN PUBLIC HEARING I Date Time Purpose March 1 (Tuesday) 6 :00 P.M. Discussion of the CDBG Program, �r its purpose and past history. March 2 (Wednesday) 7 : 00 P.M. Submission of proposals for 1994 or CDBG funding. March 3 (Thursday) PUBLIC HEARING II/WORKSESSION ch 29 (Tuesday)- 6 :00 P.M. Selection of proposals to be o or funded and previously allocated March : Wednesday) 7 :00 P.M. CDBG funds to be rebudgeted. or Review and discussion of Marc urs. ; -- -.--. proposals. CDBG budget is set. FINAL PUBLIC HEARING April 27 (Wednesday) 8:00 P.M. Final. action on the 1994 CDBG Regularly scheduled project selections. Act on City Council Meeting resolution authorizing applica- tion for CDBG funds. APPLICATION DEADLINE May 13 (Friday) Submission deadline for the CDBG application to the Department of Housing and Urban Development. Notice of the CDBG hearing dates will be mailed by January 21st. This will provide CDBG proposal submitters with five (5) weeks to assemble proposals for consideration of CDBG funding. PZTEXT/94CDBGHR.GSD V. BELL 12/27/93 r COMMUNITY DEVELOPMENT BLOCK GRANT HEARING PROCESS FLOWCHART A. January 1 . Set Up Master 1994 CDBG File 2.. City Council sets hearing dates 3. Citizen Participation Plan Updated to include new dates and grant funding amount. 4 . Mailing List Updated . 5. Mailing Labels Run by the Computer Dept. 6 . Citizen Participation Plan Mailed. 7 . Required Notices Published In Newspaper - General section of the newspaper (cannot be placed in the Legal section) , usually two ads placed( one five weeks before the hearing and one two weeks before the hearing) . Request two Certificates of Publication in order to have original for submission with the CDBG application in May(the other goes to the City Clerk) . 8. Distribute CDBG notices to City Departments . 9 . Post hearing schedule on bullentin boards especially the City Clerk's bullentin board outside the elevator. B. February 1. Provide technical assistance to organizations, individuals and city departments in formulating proposals for the March CDBG hearing. 2 . Update the status of CDBG projects listing for public information purposes and in preparation for the budget recommendations and City Council worksession package. 3. Have second notice published for the March public hearing. 4 . Prepare agenda and agenda package for the City Council for the first public hearing. 5. As proposals are received begin the CDBG eligibility review process . c. March 1. Hold first public hearing. 2. Requirements of the first public hearing is to serve a dual purpose 1) to hear comments on the CDBG Program and needs of the community and 2) to submit funding proposals for the 1994 CDBG Program. Staff provides a brief summary of the CDBG Program, the amount of funding to be available this year (including an estimate of Program Income which you get from Marty Gregory in Finance) , and the overall purposes of the CDBG Program. 3. The City Clerk attends the public hearings and budget worksession and takes minutes (a transcript is not necessary) . 4 . All proposals submitted are reviewed and a summary project sheet is completed for each proposal submitted (a master summary sheet is on the main frame in the CDBG file) . 5. A budget including potential revenues, available revenues, and recommended allocations is composed, discussed with the City Manager and provided to the City Council prior to the elk scheduled work session (along with the summary sheets, worksession agenda, and any other materials) . 6 . The City Council worksession is held and all proposed allocations of CDBG funds are reviewed. D. April and May 1. Publish a Projected Use of Funds notice in the Legal section of the newspaper at least seven days prior to final consideration by the City Council of the CDBG budget. (It helps to put the notice together before the worksession and then to modify the notice incorporating any changes that the City Council may make. Requirements for the notice are contained in 570.301C and required certifications are usually mailed by HUD in January/February. ) 2. Have resolution prepared authorizing submission of an application for CDBG funds prepared for City Council action the same evening as the final consideration by Council (this year April 27th) . 3. Make sure all required certifications are current and signed. 4. After the final CDBG hearing conducted by the City Council put the application together, all attachements and submit to HUD an original and three copies by certified mail by May 13th (thirty days prior to the start of the CDBG Program Year) . t r 5 . Begin the environmental reveiw process and compile the required environmental review record. The sooner the environmental review is completed the sooner HUD will release funding to the City. DO NOT EXPEND FUNDS ON ANY 1994 CDBG PROJECT except planning, management and administration UNTIL THE RELEASE OF FUNDS IS RECEIVED FROM HUD. Always provide Marty Gregory with a copy of the funding authorization. This is usually received in late July. 6. After submission of the application by HUD set up the cost centers for the approved CDBG projects . After setting up cost centers, send a copy to Marty Gregory and Bruce Shirley. HEARFLOW.CH/CDBG/TEXT 040 V. BELL 12/27/93 r r January 24, 1994 MEMORANDUM TO: All City Departments FROM: Planning Department SUBJECT: 1994 Community Development Block Grant Hearings and Proposed Projects Attached is the Request for Proposal and Comments which includes the public hearing schedule for the 1994 Community Development Block Grant (CDBG) Program. If your department is considering proposing a project for the 1994 CDBG program, please contact Pat Andrews at 5911 to discuss the proposed project and its eligibility under the CDBG Program. The Planning Department is in the process of compiling a listing of all potential projects and intends to meet with each department to discuss projects during the first two weeks in February. All written proposals are to be submitted to the Planning Department by 5:00 P.M. , February 24, 1994. vrb REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program REQUEST FOR PROPOSALS AND COMMENTS 1994 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CITY OF ELGIN PLANNING DEPARTMENT CITY OF ELGIN January 24, 1994 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program CONTENTS PAGE Introduction 1 Program Goal, Objectives, and Policies 2 Eligible Activities 3 Required Documentation 5 Citizen Participation Plan 6 • REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program INTRODUCTION The 1994 Community Development Block Grant (CDBG) Program is un- derway. In 1993, the City of Elgin received $884,000 . 00 in Community De- velopment Block Grant funds from the U.S. Department of Housing and Urban Development. This year, the city is scheduled to re- ceive $964,000.00 in funding through the block grant program, and an additional $1,000 . 00 in 1992 reallocated CDBG funds . Therefore, an estimated total of $965, 000 . 00 in funding may be available for the 1994 Community Development Block Grant Program. For cities with a population of 50,000 or more persons, Communi- ty Development Block Grant funds are distributed through "auto- matic entitlement" based on a statistical formula of local need criter- ia. Simply, this means that the federal government has made an estimate of the relative need for Community Development Block Grant funds, assigning each eligible community "shares" . While the shares have been set aside for an eligible community's use, a community can reject the offer of federal assistance by failing to file an application to claim its entitlement. Nation- wide, approximately 1, 100 local political jurisdictions are eli- gible to particpate in the CDBG Program. The annual allocation of funds may be spent in a variety of ways, as determined by lo- cal priorities and CDBG regulations . While the Community Development Block Grant is a flexible pro- gram, the allocation and use of funds, and project administra- tion are subject to certain requirements . These requirements encompass adherence to numerous procedural regulations, compli- ance with various federal acts and programs, and the submission of a Comprehensive Housing Affordability Strategy (CHAS) . For 1994 CDBG proposals the Elgin City Council has established a policy of limited funding to eligible major capital improvement projects and neighborhood improvement projects with a minimum cost of $50,000 per project. The Planning Department offers technical assistance to any per- son or organization interested in developing a funding proposal . Additional information regarding the Community Development Block Grant Program, as well as information on past projects, may be obtained by contacting Patricia A. Andrews, Planner/CDBG Admin- istrator, Planning Department, City of Elgin, 150 Dexter Court, Elgin. Office hours are from 8 : 0.0 A.M. to 5 :00 P.M. , Monday through Friday. The telephone number is (708) 931-5910 . 1 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program PROGRAM GOAL, OBJECTIVES, AND POLICIES The primary goal of the Community Development Block Grant (CDBG) Program is the development of viable urban communities . This is to be accomplished through the provision of decent housing with a suitable environment and through the expansion of economic ac- tivities, principally for persons of low and moderate income. Pursuant to the primary goal, at least 70 percent of CDBG funds must be used for activities that benefit persons of low and mod- erate income. The community objectives for achieving the primary goal are list- ed as follows : 1 . The elimination and prevention of slums and blighting influences on the community. 2 . The elimination of conditions detrimental to the public health, safety, and welfare. 3 . The conservation and expansion of housing for all persons, especially persons of low and moderate income. 4 . The expansion and improvement of community services, princi- pally for persons of low and moderate income. 5 . The rational utilization of land and natural resources and an improved relationship among land uses . 6 . The promotion of neighborhood revitalization, diversity, and vitality, while actively discouraging the isolation of persons by income. 7 . The promotion of the restoration and preservation of architecturally or historically significant properties . 8 . The stimulation of private investment and community revitalization through an improved local economy. 9 . The conservation and improvement of energy resources, and the provision of alternate and renewable sources of energy. The City Council has established a policy limiting 1994 Community Development Block Grant funding to eligible major capital improvement projects and neighborhood improvement projects with a minimum cost of $50,000 per project. 2 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program ELIGIBLE ACTIVITIES Eligible projects for funding under the Community Development Block Grant Program include the following activities : 1. Acquisition of Property. The acquisition, in whole or in part, by purchase, lease, donation, of otherwise of real property for any public purpose. 2. Disposition of Property. The disposition of property through sale, lease, donation, or otherwise of any real property acquired. 3. Public Facilities and Improvements. The acquisition, con- struction, reconstruction, rehabilitation, or installation of public faciliities . 4. Clearance Activities. Clearance, demolition, and removal of buildings and improvements . 5. Public Services. The provision of public services which are directed toward improving the community' s public services or facilities . The public service must be either a new service or there must be a quantifiable increase in the level of service provided by or in the behalf of the City of Elgin. 6. Interim Assistance. Interim assistance to alleviate harmful conditions where immediate public action is determined by the City of Elgin to be necessary. 7. Payment of Nonfederal Share. Payment of the nonfederal share required in connection with a federal "grant in aid" program undertaken as part of the community development program. 8. Urban Renewal Completion. Payment of the cost of completing an Urban Renewal project funded under Title I of the Housing Act of 1949 . 3 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program 9. Relocation. Relocation payments and assistance for individuals, families, businesses, organizations, and farm operations displaced by assisted activities . 10. Loss of Rental Income. Payments to housing owners for losses of rental income incurred by holding housing units for temporary periods to be utilized for the relocation of individuals and families displaced by program activities . 11. Removal of Architectural Barriers. Projects directed to the removal of material and architectural barriers, which restrict the mobility and the accessibility of elderly and disabled persons . 12. Privately Owned Utilities. Acquisition, construction, reconstruction, rehabilitation, or installation of distribution lines and facilities of privately owned utilities . 13. Construction of Housing. Construction of housing assisted under Section 17 of the United States Housing Act of 1937 . 14. Homeownership Assistance. Direct home ownership assistance for low and moderate income persons encompassing subsidy of interest rates and mortgage principle amounts, acquisition, acquire gurantees for mortgage financing, 50 percent of down payments, reasonable closing costs . 15. Rehabilitation and Preservation. Rehabilitation activities encompassing rehabilitation of public residential structures, public housing modernization, rehabilitation of private properties through acquisition and/or the provision of financing or materials, temporary relocation assistance, code enforcement, historic preservation, and the renovation of closed school buildings . 16. Special Economic Development. Economic development activi- ties which carry out an economic development project. Activities encompass acquisition of real property for economic development; acquisition, construction, or reconstruction of commercial and industrial facilities; and the provision of assistance to private, for profit businesses . 17. Special Activities. Activities by private, not for profit neighborhood and local development organizations, necessary to implement strategies for economic development or neighborhood revitalization. 4 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program 18. Planning. Activities necessary to develop a comprehensive community development plan, functional plans, and other plans, studies, and programs including improved policy, planning, and management capacity. 19. Program Administration. Payment of reasonable administra- tive costs and carrying charges related to the planning and execution of community development and housing activities. REQUIRED DOCUMENTATION Proposals for funding under the 1994 Community Development Block Grant Program shall include the following documents : 1. Statement of Purpose. A specific written statement addressing the nature of and the reasons for the proposed project or activity, indicating whether the proposal qualifies under low and moderate income benefit or as the elimination of blighting influences . 2. Cost Estimates. An estimate of the cost of the proposed project or activity, indicating the methodology used in preparing the estimate. 3. Plans and Specifications. Plans and specifications for construction and equipment, if available. 4. Other Funding Sources. A list of potential and actual sources of funding for the proposed project or activity other than the CDBG Program, specifying the amount of funding for each. 5. Other Information. Other information as necessary including photographs, letters of support, etc. No videos, slides, or recordings will be accepted. 6. Organizations - Addtional Requirements. A summary of the purposes of the organization, the by-laws of the organiza- tion, the names of the board of directors, and a letter from the board of the organization authorizing the submission of a request for funding. PLEASE USE THE ATTACHED APPLICATION FORM AND SUBMIT WITH ANY FUNDING PROPOSAL. 5 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program CITIZEN PARTICIPATION PLAN Introduction. The purpose of the Citizen Participation Plan is to establish procedures for providing citizens with the opportunity to participate in the development of the 1994 Community Development Block Grant (CDBG) Program. Additionally, citizens are given the opportunity to comment on previous and future CDBG Program years . The 1994 CDBG Program review and development process is comprised of two public hearings held by the City Council and one City Council work session. First Public Hearing. The first public hearing is comprised of a presentation from the Planning Department, providing a general overview of the CDBG Program; the receipt of comments from citizens regarding the CDBG Program, its activities and projects; and the presentation of proposals by individuals and organizations for funding under the 1994 CDBG Program. Proposals submitted after the first public hearing will not be considered for funding in the 1994 program. Time: 7:00 P.M. Day: Wednesday Date: March 2, 1994 Place: City Council Chambers, Second Floor, North Tower Elgin Municipal Building, 150 Dexter Court, Elgin, I1 City Council Work Session. During the work session, the City Council will review and consider all comments regarding the CDBG Program and all proposals for funding under the 1994 CDBG Pro- gram, as well as select projects for funding. At this meeting, public comments are limited to responses to questions from mem- bers of the City Council regarding aspects of individual propos- als for funding. Time: 7:00 P.M. Day: Wednesday Date: April 6, 1994 Place: City Council Conference Room, Second Floor, North Tower Elgin Municipal Building, 150 Dexter Court, Elgin, Il Final Public Hearing. The final public hearing is comprised of the announcement of the projects selected by the City Council for funding under the 1994 CDBG Program; the receipt -of any addi- tional comments regarding the CDBG Program; and the adoption of a resolution authorizing an application for CDBG funds for 1994 . The final public hearing is the last opportunity for public comments prior to the application for funds under the 1994 Com- munity Development Block Grant Program. 6 REQUEST FOR PROPOSALS AND COMMENTS 1994 Community Development Block Grant Program Time: 8:00 P.M. Day: Wednesday Date: April 27, 1994 Place: City Council Chambers, Second Floor, North Tower Elgin Municipal Building, 150 Dexter Court Elgin, Il Additional Information. All written comments received regarding the Community Development Block Grant Program, as well as all pertinent information, records, and regulations, are kept on file in the Planning Department and are available for public examin- ation during regular working hours. Written responses to any question or complaint regarding the CDBG Program will be made within fifteen days of their receipt. The Planning Department offers technical assistance to any person or organization interested in developing a funding proposal . Additional information regarding the Community Development Block Grant Program, as well as information on past projects, may be obtained by contacting Patricia A. Andrews, Planner/CDBG Administrator, Planning Department, City of Elgin, 150 Dexter Court, Elgin, Illinois, 60120 . 7 El • TELEPHONE 708/931-6100 FAX 708/931-5610 FOR HEARING IMPAIRED TDD 708/931-5616 �.y of tic, . it N CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 tietm :9A LLD as COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING PROPOSAL APPLICATION FORM Proposal Submission By: Name: Address : • Telephone: Contact Person: Date of Proposal Submission: STATEMENT OF PURPOSE: (A specific written statement addressing the nature of and the reasons for the proposed project or activity. Attach additional pages as necessary. ) • LOW/MODERATE INCOME BENEFIT: Area Benefit: Census Tract: Block Group: Percentage low/mod benefit: Direct Benefit: Percentage low/mod estimated to benefit: Printed on recycled paper PROJECT COST ESTIMATE: Estimated Total Cost = Breakdown of Estimated Total Cost: Project Elements Cost 1. 2 . 3 . 4 . Labor Standards (add 10%) 5. Project Contingency (add 10%) 6 . Project Administration (add 10%) Other Project Funding Sources and Funding Amounts : Funding Sources Amount of Funding 1 . 2 . 3 . TOTAL ATTACHMENTS: 1. Maps, plans, specifications, written cost estimates for the proposed project. No videos, slides or recordings will be accepted. 2 . For organizations submitting proposals : a. Statement of the purposes of the organization. b. Copy of organization By-Laws . c. Proof of incorporation. d. Names of Board of Directors. e. Board authorization to submit request for CDBG funding. For assistance in completing the application form and determining potential project benefit please contact the Planning Department at 931-5910. P1)' 7 EXTRACT OF MINUTES of the regular public City Council Meeting of the City Council of the City of Elgin, Kane and Cook Counties, Illinois, held in the Council Chambers at the Elgin City Hall, 150 Dexter Court, Elgin, Illinois, at 8 : 00 p.m. on April 27, 1994 . The City Council meeting was called to order by Mayor VanDeVoorde at 8 : 05 p.m. in the Council Chambers . Present: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Absent: None. PUBLIC HEARING REGARDING COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Planning Director Dahlstrom stated that this was the third and final CDBG public hearing, and he read the list of proposed projects for block grant funding for 1994, which is as follows : Wing Street Playground $ 88,000 Prairie Street Drive Approaches 26, 800 HAE Plumbing Repairs-Elderly Housing 85,000 Gifford School Play Equipment 110,200 Planning and Management 100,000 Residential Rehabilitation Program 450,000 Administration 75,000 Buff SchQQl playground Additional Funds 30,000 TOTAL $965,000 Councilman Gilliam stated that he believes the Council is being remiss in not budgeting any of the block grant funds for programs for the Hispanic youth. Councilwoman Popple made a motion, seconded by Councilwoman Yearman, to close the public hearing. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None. RESOLUTION 94-92 ADOPTED AUTHORIZING FILING OF APPLICATION FOR GRANT UNDER THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974 Councilman Walters made a motion, seconded by Councilman Fox, to adopt the following resolution. Yeas: Councilmembers Fox, Gilliam, Popple, Schock, Walters, Yearman, and Mayor VanDeVoorde. Nays : None.