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Home My WebLink About94-320 Resolution No. 94-320 RESOLUTION AUTHORIZING EXECUTION OF A LETTER OF UNDERSTANDING WITH SHERMAN HOSPITAL FOR THE SLADE AVENUE IMPROVEMENTS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager, be and is hereby authorized and directed to execute a Letter of Understanding on behalf of the City of Elgin with Sherman Hospital for the Slade Avenue improvements, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: December 7 , 1994 Adopted: December 7, 1994 Omnibus Vote: Yeas 6 Nays 0 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk Sherman Hospital an affiliate of Sherman Health Systems James Ryan January 12, 1995 Mr. David Lawry Civil Engineer II City of Elgin 150 Dexter Court Elgin, Illinois 60120 RE: SLADE AVENUE IMPROVEMENTS LETTER OF UNDERSTANDING Dear Mr. Lawry: Enclosed are two executed copies of the "Letter of Understanding" for the Slade Avenue Improvements. Sincerely, SHERMAN HOSPITAL I n~V f 17' John K. Meister Senior Vice President JKM:sg yggIVIEDenclosures JAN 1 6 1995 CITY OF ELGIN ENGINEERING DEPT. 934 Center Street • Elgin, Illinois 60120-2198 • Phone: 708-742-9800 TELEPHONE 708/931-6100 gill FAX 708/931-5610 FOR HEARING IMPAIRED TDD 708/931-5616 CITY OF ELGIN 150 DEXTER COURT ELGIN ILLINOIS 60120-5555 November 22, 1994 LETTER OF UNDERSTANDING Mr. John K. Meister Senior Vice President Sherman Hospital 934 Center Street Elgin, IL 60120-2193 Dear Mr. Meister: This letter will serve to confirm the mutual understanding between the City of Elgin and Sherman Hospital regarding the improvements to Slade Avenue. The improvements will generally conform with the schematic design as prepared for Sherman Hospital by Thompson Dyke and Assoc. Ltd. , a copy of which is attached to this letter. The City of Elgin will assemble, issue, bid and award the construction of the improvements . Sherman Hospital will provide to the City, plans, detailed specifications and cost estimates for the following improvement components : 1 . Special intersections . 2 . Pedestrian "acorn" styled street lights and related improvements . 3 . Landscaping. 4 . Entrance monument. 5 . Hill Avenue cul-de-sac and related improvements . The City of Elgin will engineer, or cause to have engineered: 1 . Street improvements other than at intersections . 2 . Storm and sanitary sewer repairs, as needed. 3 . Traffic signals at the Dundee Avenue and Slade Avenue intersection. The City will attempt to obtain a right turn bay from Dundee Avenue onto Slade Avenue. (i) Printed on recycled paper John K. Meister November 22, 1994 Page 2 The project costs will be shared between the City and Sherman Hospital generally as identified in James L. Kristiansen' s letter dated June 9, 1994 to John K. Meister, and John K. Meister' s letter dated August 2, 1994, concurring in the cost sharing arrangement, copies of which are attached to this letter. The project manual will be developed such that con- struction costs will be clearly identified as to City or Sherman Hospital responsibility. Prior to bidding, Sherman Hospital will review and approve the project manual, as appro- priate. After bids are received by the City, the City and Sherman Hospital will jointly review the bids and jointly concur in the recommendation of award to the City Council . Prior to the award by City Council, Sherman Hospital will deposit with the City an amount of money corresponding to the bid value of those portions of the project cost for which Sherman Hospital is responsible. The City of Elgin will provide full time construction inspec- tion during the duration of the construction, as required. Sherman Hospital will provide any technical assistance and inspections, as required, for those portions of the project for which Sherman Hospital provided plans and detailed speci- fications . Sherman Hospital may review and comment on periodic progress payments to the contractor, if desired. Any disagreement on any payment to the contractor shall be made in writing to the Director of Public Works, whose decision will be final . Upon substantial completion of the construction, the City of Elgin and Sherman Hospital will mutually inspect the work and prepare a "punch list" of outstanding work yet to be complet- ed and substandard work to be repaired or replaced. Upon certification by the contractor that all work has been com- pleted, the City of Elgin and Sherman Hospital will perform a final inspection of the work. The City of Elgin and Sherman Hospital will jointly concur in the satisfactory completion of the work, and will jointly recommend to City Council the acceptance, by the City, of the completed improvements . Prior to the making of final payment to the contractor, Sher- man Hospital will deposit with the City any additional costs incurred corresponding to those portions of the project for which Sherman Hospital is responsible. After making final payment to the contractor, the City of Elgin will rebate to Sherman Hospital any surplus moneys corresponding to those portions of the project for which Sherman Hospital is respon- sible. John K. Meister November 22 , 1994 Page 3 If you concur in this understanding, please so indicate by signing all three copies of this Letter of Understanding, and return two original copies to my office to the attention of James L. Kristiansen. The City Council of the City of Elgin has authorized this Letter of Understanding by Resolution dated December 7, 1994, a copy of which is attached to this letter. Sincerely, CITY OF ELGIN Richard B. Helwig City Manager amp Attachments Accepted by Sherman Hospital By: L 1�i K. 71 l.Le,c.L C� Title: AL-.4 ti c_ V t Ll-.-�- -- " Date: ,-u-� 11/ /�ic/�� • • f • (Pk ..." . , Agenda Item No. / , , ‘ f_ 45tr, • November 9, 1994 TO: Mayor and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Authorization of a Letter of Understanding with Sherman Hospital on Slade Ave. Improvements PURPOSE This memorandum will provide the Mayor and members of the City Council with information to consider authorizing a Letter of Understanding with Sherman Hospital concerning certain improvements to Slade Ave. BACKGROUND On June 8, 1994, City Council discussed both the scope of the Slade Ave. improvements as well as the division of the engineering and improvement costs between the City and Sherman Hospital. The responsibilities of both parties have been formalized in the attached letter of understanding. In summary, the City of Elgin will pay for all improvements related to normal street improvements, while Sherman Hospital will bear all costs related to special construction and special lighting. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED A neighborhood meeting of residents of Hill Street was conducted on October 26, 1994 . See attached letter of invitation. Three residents appeared at the meeting and did not oppose the cul-de-sac. FINANCIAL IMPACT Funds have been requested for inclusion in the 1995 CIP budget in the amount of $635,000. • Mayor and Members of - the City Council November 9, 1994 Page 2 • The pre-engineering cost estimates are: - City of Elgin : $ 635,000 Sherman Hospital : $ 530,000 Expected Total Cost : $1, 165,000 LEGAL IMPACT None. RECOMMENDATION Authorize the City Manager to execute a Letter of Understanding with Sherman Hospital for the Slade Ave. Improvements project. espectfully ub tted, ylO IG�GI GUl James L. Kristiansen Public Works Director • Richard B. Helwig • City Manager JLK/do Attachment • •r TELEPHONE 708/931-6100 FAX 708/931-5610 FOR HEARING IMPAIRED TOD 708/931-5616 i „ CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 ‘'9'94w FE8M10 June 9, 1994 Mr. John Meister Senior Vice President Sherman Hospital 934 Center Street Elgin, IL 60120-2198 Re: Slade Ave. Improvements Dear Mr. Meister: Please reference the City Council Committee-of-the Whole meeting on June 8, 1994, and the discussion concerning the subject project. City Council concurred in the development of plans and specifications in conformity with the schematic design prepared by Thompson Dyke and Associate. The closing of Hill Ave. at Slade Ave. was conditioned upon obtaining an adequate cul-de-sac on Hill Ave. and the concurrence of the abutting property owners. Concerning the sharing of project costs between the City and Sherman Hospital, the consensus of the City Council was as follows: 1. The City would incur allcosts; engineering, construction, inspection, testing, etc. , for street reconstruction, curb and gutter replacements, parkway sod restoration, normal parkway tree infill planting, sidewalk repairs, new street signage, storm sewer repairs and new traffic signals. The sole exception to the above street work would be the engineering and construction cost related to the poured integrally colored and patterned concrete pavement at selected intersections. 2 . Sherman Hospital would be responsible for all costs; engineering, construction, inspection etc. for ornamental street lighting, banners, special colored and patterned concrete intersections, landscaping beyond normal infill parkway tree planting, property acquisition and entrance features at the Slade-Dundee intersection. recycled paper Mr. John Meister June 9, 1994 Page 2 r If the above is acceptable to Sherman Hospital, please so advise me and I will draft an agreement for your review and consideration. ery truly yours, ITY OF ELGI i :/2/ James L. Kristiansen Public Works Director JLK:do cc: Bob Malm Joe Evers C • • C .Sherman Hospital an afliate of Sherman Health Systems r August 2, 1994 Mr. James L. Kristiansen Public Works Director City of Elgin 150 Dexter Court Elgin, Illinois 60120 Dear Mr. Kristiansen: Thank you for your letter of July 12, 1994 concerning Slade Avenue improvements. We have reviewed your previous correspondence re. cost sharing between the City of Elgin and the hospital for this project, and we are in agreement with your proposal. We are tryingto arrange a meeting with representatives from Katy rIndustry regarding the acquisition of frontage at the intersection of Dundee and Slade avenues. We plan to keep you apprised of our progress on that matter. Also, we anticipate meeting with neighbors along Hill Avenue within the next several weeks, and will contact your office to invite your participation in these meetings. Thank you, again, for your interest and persistence in this important matter. We look forward to working with you on this exciting project in the next few months to come. le-sagN Sincerely, SHERMAN HOSPITAL AUG 0 8 1994 CI) Y OF ELGIN ENGINEERING DEPT. John K. Meister Senior Vice President rJKM:mem c: John A.Graham • 934 Center Street • Elgin, Illinois 60120-2198 • Phone: 708-742-9800 in TELEPHONE 708/931-6100 FAX 708/931-5610 FOR HEARING IMPAIRED Ell:_ TDD 708/931-5616 (311111 CITY OF ELGIN 150 DEXTER COURT ELGIN, ILUNOIS 60120-5555 September 14, 1994 Mr. John K. Meister Senior Vice President Sherman Hospital 934 Center Street Elgin, IL 60120-2198 Re: Slade Ave. Improvements Dear Mr. Meister: Enclosed, please find a draft of a Letter of Understanding between the City of Elgin and Sherman Hospital concerning improvements to Slade Ave. Please review this draft and make any corrections, additions or deletions you believe are appropriate. After we reach mutual agreement on the Letter of Understanding, I will submit the Letter to City Council for their concurrence and adoption of a Resolution. I have requested that $635,000 be appropriate in 1995 for the City's share of the project costs. I remain confident that this request will be approved and that this project will be accomplished next year. ery truly yours, I ' OF ELGIN lirames L. Kristiansen Public Works Director JLK:do Attachments cc: Robert Malm, w/attachments Joe Evers, w/attachments Gary Miller, w/attachments i. r D Sherman Hospital an affiliate of Shennan Health Systems October 19, 19984 fa%gtgawq Mr. James L. Kristiansen Public Works Director OCT 2 3 1994 City of Elgin 150 Dexter Court CITY OF ELGIN Elgin, Illinois 60120-5555 ENGINEERING DEPT. RE: SLADE AVENUE IMPROVEMENTS Dear Jim: Enclosed is the executed Letter of Understanding between the City of Elgin and Sherman Hospital regarding the improvements to Slade Avenue, which we understand you will submit to the City Council for their concurrence and adoption.of a Resolution.. We have scheduled a meeting with the neighbors on Hill Street between Slade Avenue and Cooper Street on Wednesday, October 26 at 7:00 p.m. here at Sherman. A copy of the letter we sent to them is enclosed for your information. I understand from your secretary that you will be attending the City Council meeting that evening and will be unable to attend. I will let you know how the meeting turned out. Thank you again for your continued interest in this matter. We look forward to working with the City of Elgin on this project. Sincerely, SHERMAN HOSPITAL 11. 1 K. Meister Senior Vice President enclosures 934 Center Street • Elgin, Illinois 60120-2198 • Phone: 708-742-9800 TELEPHONE 7081931-6100 FAX 708/931-5610 FOR HEARING IMPAIRED of a TOO 708/931-5616 / -q, CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 �4�L0 FEe feb October 24, 1994 Mr. John K. Meister Senior Vice President Sherman Hospital 934 Center Street Elgin, Illinois 60120-2198 Re: Slade Avenue Improvements (ST27) _ Dear Mr. Meister: Please reference your letter dated October 19, 1994, same subject, transmitting an executed copy of the Letter of Under- standing. The Letter of Understanding will be submitted for City Coun- rcil's consideration at their meeting of November 16, 1994. David Lawry, a senior engineer with the City has been assigned as the project manager for this project and will be attending the meeting you have scheduled for October 26, 1994. David's" telephone number is 931-5961 if you need to contact him. /3/ truly yours, CI Y OF ELGIN a1fl o / ames L. Kristiansen irector of Public Works !" p K:mg cc/ w/attachments Joe Evers Dave Lawry Bob Maim MDM0022/TEXT071/MISCENGM.DM r recycled paper .jSherman Hospital an affiliate of Shennan Health Systems r October 19, 1994 Dear Neighbor: Sherman Hospital has been working with the City of Elgin on plans for the beautification of the Slade/Dundee Avenues intersection, along with Slade Avenue, including landscaping, lighting, and pavement improvements. You are invited to attend a meeting of the neighbors on Hill Street in the Ski Room at Sherman Hospital on Wednesday, October 26, 1994, at 7:00 p.m. to review and provide input on the plans which e''' have been developed. Representatives of Sherman Hospital will be in attendance to answer any questions you may have. We are interested in your opinions and hope you will be able to join us for this meeting. If you have questions,please call me at 888.8705. Sincerely, • SHERMAN HOSPITAL 1 1ohn K. Meister Senior Vice President JKM:sg r 934 Center Street • Elgin, Illinois 60120-2198 • Phone: 708-742-9800