HomeMy WebLinkAbout94-31 Resolution No. 94-31
RESOLUTION
AUTHORIZING EXECUTION OF A MASTER AGREEMENT WITH
THE COUNTY OF KANE FOR MAINTENANCE OF TRAFFIC SIGNALS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,
ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum,
City Clerk, be and are hereby authorized and directed to
execute a Master Agreement on behalf of the City of Elgin with
the County of Kane for maintenance of traffic signals, a copy
of which is attached hereto and made a part hereof by
reference.
s/ Robert Gilliam
Robert Gilliam, Mayor Pro Tem
Presented: February 9, 1994
Adopted: February 9, 1994
Omnibus Vote: Yeas 6 Nays 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
MASTER AGREEMENT
BETWEEN THE COUNTY OF KANE AND THE CITY OF ELGIN REGARDING THE
INSTALLATION AND PERPETUAL MAINTENANCE OF INTERCONNECTED TRAFFIC
CONTROL SIGNAL EQUIPMENT AND SYSTEMS AT INTERSECTIONS UNDER THE
JURISDICTION OF THE COUNTY OF KANE
THIS AGREEMENT entered into this � day of ,,,,c _, A.D. 1911-- , by
and between the COUNTY OF KANE, Illinois, acting by and through its Chairman and County
Board, hereinafter referred to as the COUNTY and the CITY OF ELGIN, acting by and through
its Mayor and City Council, hereinafter referred to as the CITY.
WITNESSETH
WHEREAS,the COUNTY has identified certain intersections, located in close proximity
to one another, that meet and satisfy the warrants for the installation of traffic control
signals, and has determined that it is in their best interest to interconnect said traffic control
signals in a system with other existing traffic control signals, of which one (1) or more of
said existing traffic control signals to be interconnected are under the maintenance
jurisdiction of the CITY; and,
WHEREAS, the installation of said interconnected traffic control signal system(s) has
resulted in the need for the COUNTY and the CITY to enter into a MASTER AGREEMENT
identifying those traffic control signals under the maintenance jurisdiction of the CITY to be
included as an integrated part of the COUNTY'S interconnected traffic control signal
system(s) and to define the specific maintenance, energy, and other related responsibilities
between the COUNTY and the CITY;
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
COUNTY and the CITY hereto agree to respectively assume the costs and responsibilities for
maintenance, energy, and other related items provided for hereinafter for the locations as
listed in EXHIBIT A, as amended from time to time, as provided for hereinafter, and attached
hereto and made a part hereof:
1. It is mutually agreed by and between the parties hereto that the COUNTY, from time
to time, may propose for the approval by the CITY, those existing traffic control
signals under the maintenance jurisdiction of the CITY be incorporated into the
proposed COUNTY interconnected traffic control signal system(s). Upon approval by
the CITY to permit incorporation of its traffic control signals as part of said COUNTY
interconnected traffic control signal system(s), as hereinafter provided, the CITY
agrees to cooperate with the `COUNTY by providing, at no cost to the COUNTY, all
necessary plans, specifications, and drawings of said existing traffic control signals
and equipment and to make every effort to enable the COUNTY to install said
interconnected traffic control signal system(s). Said CITY traffic control signals to be
governed by the provisions of this MASTER AGREEMENT shall, following mutual
written agreement by a letter(s) of concurrence between the COUNTY Engineer and
the CITY, be added to EXHIBIT A.
2. The COUNTY agrees to prepare, or cause to be prepared, all necessary surveys,
plans, specifications, and estimates, receive bids, award the contract, furnish
engineering construction supervision during construction, and cause the
improvement(s) to be built in accordance with the plans, specifications, and
contract(s), unless so provided otherwise by separate agreement.
3. The COUNTY agrees to pay all engineering and construction costs directly associated
with the installation of the interconnected traffic control signal system(s) unless so
provided otherwise by separate agreement.
4. The CITY agrees, subject to its cost distribution policy, to pay it's proportional share
of the costs associated with any modernization, revision, replacement, repairs, or
upgrading of its existing traffic control signals and equipment that is not directly
associated with any revisions required to incorporate said existing traffic control
signals and equipment into the COUNTY's interconnected traffic control signal
system(s) for the locations listed in EXHIBIT A. The modernization, revision,
replacement, or upgrading of said existing traffic control signals shall be covered by
a separate construction agreement.
5. The COUNTY agrees to maintain, or cause to be maintained , either with its
own employees and/or through contractual agreements, the existing CITY traffic
control signals and equipment for the locations listed in EXHIBIT A.
The COUNTY further agrees that said existing CITY traffic control signals and
equipment listed in EXHIBIT A shall be maintained to at least Level of Maintenance I
or Level of Maintenance II as incorporated in the COUNTY's contractual maintenance
agreement as illustrated in EXHIBIT B attached hereto and made a part hereof, as
specified by the CITY at the time of approval of the COUNTY's interconnected traffic
control signal system as provided heretofore in paragraph 1 .
It is understood that Level of Maintenance I meets the minimum requirements of the
State of Illinois Manual on Uniform Traffic Control Devices for Streets and Highways
and Level of Maintenance II exceeds said requirements. The requirements as set forth
in EXHIBIT B may from time to time, by mutual written agreement by a letter(s) of
concurrence between the COUNTY Engineer and the CITY Engineer, be changed or
modified.
6. The CITY agrees to reimburse the COUNTY one hundred percent (100%) of
the costs for maintaining its existing traffic control signals and equipment at the
location(s) listed in EXHIBIT A. The COUNTY shall invoice the CITY on a three (3)
month basis. The amount invoiced shall be actual costs incurred less any third party
damage payments received during the billing period for repair of the traffic control
signals that are the responsibility of a third party. Any proposed expenditures in
excess of five thousand dollars $5,000.00) for the repair to single traffic control signal
installations must be approved by the CITY prior to the time the expenditure is made.
The CITY reserves the right to examine the records of the COUNTY to determine that
costs invoiced are fully documented.
7. The CITY agrees to pay one hundred percent (100%) of the energy costs for the
interconnected traffic control system from South Street on the south to Foothill Drive
on the north. Four traffic signal locations are included in this system. The COUNTY
agrees to pay one hundred percent (100%) of the cost the engineering and signal
installation and modification of existing signals.
8. The CITY agrees to comply with the following requirements prior to the COUNTY's
acceptance of maintenance responsibilities of the existing CITY traffic control signals
and equipment as listed in EXHIBIT A.
A. All traffic controller equipment, signal indications, and detector equipment shall
be in proper operating condition and in a state of good repair.
B. The signal controller cabinet and all signal posts, poles, and faces shall be
secure and plumb.
C. Interconnection equipment shall be functioning properly.
D. Furnish to the COUNTY a sequence of operations of the existing signal
installation.
E. Furnish the COUNTY an engineering drawing of the existing signal installation
showing the locations of conduit and cable. The scale shall be 1" = 10';
1" =20'; or 1" =30'.
The date of transfer of the maintenance responsibilities shall become effective at
12:01 A.M. on the day following the inspection and acceptance of said traffic control
signals and equipment by the CITY's and the COUNTY's representative. A written
notification will be forwarded to the CITY indicating the date of transfer of the
maintenance responsibilities of the traffic control signals and equipment listed in
EXHIBIT A.
9. It is mutually agreed by and between the parties hereto that in the event that an
emergency pre-emption system exists in the CITY's traffic control signals and
equipment listed in EXHIBIT A is to be maintained by the COUNTY, the COUNTY
agrees to maintain said emergency pre-emption system. Said maintenance shall
include the phase selector, field wiring, optical detectors, and cabinet appurtenances.
The local municipality or fire district requesting the emergency pre-emption system,
covered under a separate agreement with the CITY, shall reimburse the COUNTY for
all maintenance costs of the pre-emption system. The COUNTY shall invoice said
local municipality or fire district for the maintenance costs of the pre-emption system.
10. The COUNTY shall time and regulate the operation of the interconnected traffic
control signal system(s) and its traffic control signals.
11. It is mutually agreed by and between the parties hereto that, from time to time the
COUNTY, acting through its COUNTY Engineer, may delete traffic control signals from
the list of locations of CITY traffic control signals and equipment contained in EXHIBIT
A. The COUNTY shall provide thirty (30) days written notice to the CITY of its
intention to delete a location(s).
The CITY and COUNTY, mutually agree to reimburse the other agency under a
separate construction agreement, for construction and engineering costs associated
with the deleted locations. Decisions shall be made with joint input and
reimbursement made at the earliest program opportunity.
12. It is mutually agreed by and between the parties hereto that the provisions and
covenants contained herein may be construed to include the installation of a proposed
CITY traffic control signals that is proposed by the COUNTY to be incorporated into
a COUNTY interconnected traffic control signal system.
The costs for construction and engineering of said proposed CITY traffic control
signal(s) installation shall be borne by the CITY and responsible agency(ies) and shall
be covered under a separate construction agreement. The costs for construction and
engineering of the portion directly related to the COUNTY's interconnected traffic
control signal system shall be divided between the CITY and COUNTY and shall be
covered in the aforementioned construction agreement.
13. THIS MASTER AGREEMENT and the covenants contained herein shall remain in force
for (1) a period of twenty (20) years from the date of its execution or (2) so long as
the traffic control signal and equipment listed in EXHIBIT A attached hereto remains
in place either in their current or some modified configuration, whichever of (1) or (2)
is of the shorter time.
In the event that this agreement or subsequent Master Agreement is terminated for
any reason whatsoever, all existing agreements or understandings with the CITY ,
traffic control signals and equipment contained in EXHIBIT A shall become effective
and in force.
14. THIS MASTER AGREEMENT shall be binding upon and inure to the benefit of the
parties hereto, their successors and assigns.
RECOMMENDED FOR EXECUTION
/ . . .1/∎ �,.�,%..�/
County Engineer
Kane County
Date: \`c\(.\,,( n 8 \cAck
KANE COUNTY BOARD OF ELGIN
By: A I By: 40 1/
Chairman, Cou ty Board Mayor o 7 6 m
By B
Kane County Clerk City Clerk
Date:\\N,,,, 8 Date: 'V//?
EXHIBIT A
Following is a list of traffic control signals under the jurisdiction of the CITY that are to be
incorporated into the COUNTY's interconnected traffic control signal system(s) and
maintained by the COUNTY. The Level of Maintenance refers to the Traffic Signal
Maintenance Provisions contained in EXHIBIT B.
LEVEL OF DATE MAINTENANCE
LOCATION MAINTENANCE ACCEPTED BY CITY
1. Randall Road @
New Weld Road
2. Randall Road @
South Street
•
EXHIBIT B
TRAFFIC SIGNAL MAINTENANCE PROVISIONS
LEVEL I
The maintaining agency agrees to:
1. Patrol the traffic control signal system on a regular basis and replace burned out
lamps or damaged sockets as may be required. All lamps should be replaced as
frequently as experience proves necessary to prevent undue failures. The reflector
and lens should be cleaned each time a lamp is replaced.
2. Keep signal heads properly adjusted, controller cabinets, signal posts, and
controller pedestals tight on their foundations and in alignment at all times.
3. Keep detector equipment in proper working order at all times.
4. Check the controllers, relays, and detectors at frequent intervals to ascertain
that they are functioning properly and make all necessary repairs and replacements.
5. Remove to clean and overhaul the controllers, relays, special auxiliary control
equipment and time clock once a year or more often if necessary. Keep interior of
controller cabinet in a neat condition at all times. Solid state equipment should be
cleaned and tested for proper timing at least once every two (2) years.
6. Replace burned out fuses.
7. Clean reflectors, lenses, and lamps once every six (6) months.
8. Repaint all signal components exposed to weather on a regular basis.
9. Repair or replace any and all equipment damaged by any cause whatsoever.
10. Be responsible to make recovery for damage to any part of the installation or
systems from the party causing the damage.
11. _provide alternate traffic control during a period of failure or when the controller
must be disconnected. This may be accomplished through installation of a spare
controller, placing the intersection on flash, manually operating the controller, or
manually directing traffic through the use of proper authorities.
12. Provide skilled maintenance personnel who will be available at all times to respond
without delay to emergency calls. This may be provided by agency forces, contract,
or maintenance agreement.
13. Provide the DEPARTMENT the names, addresses, and telephone numbers of at
least two persons who will be available for emergency repair of the traffic signals and
keep the DEPARTMENT informed of any changes.
EXHIBIT B
TRAFFIC SIGNAL MAINTENANCE PROVISIONS
LEVEL II
The maintaining agency agrees to:
1. Patrol the traffic control signal system a• minimum of once every two (2) weeks
and replace burned out lamps or damaged sockets as may be required. The reflector
and lens should be cleaned each time a lamp is replaced.
2. Keep signal posts, controller pedestals, and foundations in alignment at all times.
3. Keep signal posts and controller pedestals tight on foundation.
4. Keep signal heads and controller cabinets tight on their pedestals and properly
adjusted.
5. Keep detector equipment in proper working order at all times.
6. Check the controllers, relays, and detectors at least once every month to ascertain
that they are functioning properly and make all necessary repairs and replacements.
7. Furnish and install temporary controller whenever necessary.
8. Keep interior of controller cabinets in a neat condition at all times.
9. Remove to clean and overhaul the controllers, relays, special auxiliary control
equipment, and time clock once a year or more often if necessary. A record tag shall
be attached to each controller on which the date of overhaul or other service work
shall be indicated.
10. Replace burned out fuses.
11. Clean reflectors, lenses, and lamps once very six (6) months.
12. Repaint all signal components exposed to weather at (east once every two (2)
years.
13. Group relamp traffic signal heads at the expiration of the average rated lamp
life.
14. Repair or replace any and all equipment damaged by any cause whatsoever.
15. Be responsible to make recovery for damage to any part of the installation or
systems from the party causing the damage.
•
16. Place a stop sign on each approach to the intersection as a temporary means
of regulating traffic whenever repairs at a signalized intersection require that the
controller be disconnected.
17. Respond to emergency calls from authorized parties twenty-four (24) hours a
day, including Saturdays, Sundays, and holidays. Controller failure, lights out,
knockdowns, or two (2) red lights out at an intersection are considered emergencies.
18. Provide the DEPARTMENT the name, address, and telephone number of at least
two persons who will be available for emergency repair of the traffic signals and keep
the DEPARTMENT informed of any changes of same.
STATE OF ILLINOIS
SS
COUNTY OF KANE
RESOLUTION NO. 94 - 5g
AUTHORIZING CHAIRMAN TO EXECUTE JOINT AGREEMENT
WHEREAS, the County has identified certain intersections,
located in close proximity to one another, that meet and satisfy
the warrants for the installation of traffic signals, and has
determined that it is in their best interest to interconnect said
traffic control signals in a system with other existing traffic
control signals, of which one (1) or more of said existing traffic
control signals to be interconnected are under the maintenance
jurisdiction of the City of Elgin; and,
WHEREAS, the installation of said interconnected traffic
control systems(s) has resulted in the need for the County and City
to enter into a Master Agreement identifying those traffic control
signals under the maintenance jurisdiction of the City to be
included as an integrated part of the County's interconnected
traffic control signal systems(s) and to define the specific
maintenance, energy, and other related responsibilities between the
County and the City of Elgin;
NOW, THEREFORE, BE IT RESOLVED, by the Kane County Board that
the Chairman of the Board is authorized to execute a joint
agreement with the City of Elgin for said installation and
perpetual maintenance.
PASSED by the Kane County Bo d on N.3..AcAN g , \ ` \
c C� (
Clerk, County Board Chairman, County Board
Kane County, Illinois Kane County, Illinois
EVn .
°�f��,� •
Agenda Item No.0,
Ark P 10
January 19, 1994
TO: Mayor and Members of the City Council
FROM: Robert O. Maim, Interim City Manager
SUBJECT: Agreement with Kane County for Traffic
Signal Maintenance
PURPOSE
To request consideration of an agreement with Kane County for
the maintenance of certain traffic signals on Randall Road.
BACKGROUND
Kane County has undertaken roadway improvements, including
new traffic signal installations, on Randall Road from the
City's south border to Route 20. These improvements, which
interface City streets, were completed without cost
participation by the City.
New traffic signal installations were completed at:
. Randall Road at Weld Road (at Otter Creek Shopping Center)
. Randall Road at South Street
Kane County, by letter dated November 5, 1993, has proposed a
maintenance agreement for the signalization at the above
intersections. In summary, the agreement provides that the
City will pay for energy charges for the above traffic signal
operations plus the signals at Randall Road and Foothill and
Weld Roads. This will not result in any cost to the City, as
Commonwealth Edison provides free electricity to all City
traffic signal facilities under our franchise agreement.
For the Randall Road at Weld Road (Otter Creek Shopping
Center) and at South Street intersections, the City will
reimburse the County for all routine maintenance and repair
costs on a quarterly invoice basis. It is anticipated that
annual maintenance expenses will be about $1,500 per
intersection or $3,000 annually.
Mayor and Members of
the City Council
January 19, 1994
Page 2
elk FINANCIAL IMPACT
Expected . annual maintenance costs will be about $3,000.
Adequate funds have been budgeted in the General Fund,
Account 010-3321 Contractual services, Traffic Signals.
LEGAL IMPACT
The Legal Department has reviewed the attached agreement.
There are no issues.
RECOMMENDATION
Authorize the execution of a traffic signal maintenance
agreement with Kane County.
ob . a m, Interim City Manager
R rt 0M
ROM/JLK/do
Attachment
eft.
•
r
•
•
KANE COUNTY
DIVISION of TRANSPORTATION
Nabi R. Fakroddin, P.E., S.E. ���couNr•• • 41W011 Burlington Road
County Engineer o'. St. Charles, IL 60175
Director of Transportation i cpWNRE0 yt•i Phone: (708)584-1170
< "•�~'` ' ' Fax:(708)584-5265
� •'•,''�N.16.1636.: IZ
•
November 5, 1993 GI �- )-14 lc c.
•
Nov 06 1991.
CITY OF ELGIN
James Kristianson ENGINEERING DEPT.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Randall Road from South to Foothill Drive
Traffic Signal Maintenance Agreement
Dear Mr. Kristianson:
Enclosed for your review is a joint agreement regarding maintenance
and energy for the interconnected traffic control system from South
Street to Foothill Drive. The agreement stipulates that the City
of Elgin would pay 100% of the maintenance costs for the relocated
Weld Road and South Street signals. The City would also pay 100%
of the energy costs for the four interconnected systems from South
Street to Foothill Drive. The jurisdiction of the signals at South
and relocated Weld would be the responsibility of the County. The
signals at old Weld Road and Foothill Drive are under the
jurisdiction of Illinois Department of Transportation.
The County had expended a significant sum ($3,300,000.00) to
construct the improvements from Silver Glen to Bypass 20.
Approximately 60% of this length is in the City of Elgin. This
includes approximately $1,100,000.00 for the section adjacent to
the new commercial developments on the west side of Randall north
of South Street. The completed roadway system, especially the
lighting system and signals, compliment this development. All
accomplished without any assistance from the City.
If possible we would appreciate your cooperation in expediting this
agreement. A final inspection of the signal system is scheduled
for November 9, 1993. If the inspection indicates that the
installation is satisfactory, we would like to place the
elk interconnected system into service. We may have to continue to
operate the temporary system until the agreement is executed.
•
If there is a resolution by the city council approving the
agreement, please attach a copy of the resolution authorizing the
execution of the agreement.
Please call at your earliest opportunity if there are any
questions.
Cordially,
Thomas L. Cieslica
Deputy Director
TLC:lh
r
r