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HomeMy WebLinkAbout94-136 Resolution No. 94-136 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH EMPLOYEE ASSISTANCE SERVICES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard B. Helwig, City Manager,- be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Employee Assistance Services for an employee assistance program, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: May 25, 1994 Adopted: May 25, 1.994 Omnibus Vote: Yeas 7 Nays 0 Attest:. s/ Dolonna Mecum Dolonna Mecum, City Clerk • in Agenda I N o. May 5, 1994 TO: Mayor. and Members of the City Council FROM: Richard B. Helwig, City Manager SUBJECT: Employee Assistance Program PURPOSE The purpose of this memorandum is to recommend the renewal of the Employee Assistance Program contract with the Employee Assistance Services . • BACKGROUND The current contract for the City's EAP Services expired May .1, 1994 . The present provider, Employee Assistance Services, is a local provider. The agency has agreed to renew the contract for 1994-95 for $9,360 (based on a rate of $18.00 per year for 520 full-time employees) . FINANCIAL IMPACT The $9,360 cost of renewal is the same as last contract year and it will be charged to the General Fund Non-Departmental budget (010-1902-719 . 30-99) . LEGAL IMPACT None. RECOMMENDATION Staff recommends that the contract be renewed as proposed. Respectfully submitted, • Richard B. Helwig City Manager RBH/vls Employee Assistance Services 80 Fountain Square Plaza, Elgin, Illinois 60120 7081697-5565 AGREEMENT - This agreement made effective as of Maylst, 1994 by and between Employee Assistance Services, Inc. with offices at 80 Fountain Square Plaza, Elgin, Illinois 60120, and the City of Elgin located at 150 Dexter Court, Elgin, Illinois 60120. WITNESSETH Whereas, the City of Elgin desires to have an Employee Assistance Program(EAP) for all of its employees, and Whereas, the City of Elgin desires to have Employee Assistance Services, Inc. (EAS) administer such a program, And Whereas, Employee Assistance Services, Inc. desires to do so. Now, therefore, in consideration of the mutual promises and covenants herein, the parties hereto agree as follows: A. Objectives: 1. To motivate the employee and his/her family member to seek help as early as possible. 2. To refer the employee and his/her family member to appropriate professional treatment. 3. To restore an employee's productivity. 4. To retain the valued employee. 5. To provide assessment/referral and follow-up services to the employee and his/her.family. B. Services to be Provided: 1. Continue under a written policy that would enable Employee Assistance Services, Inc. to function effectively in achieving its objectives. 2. Provide training for supervisory and union officials concerning their important role in Employee Assistance. A continuation from the first four years, these sessions would _include a workbook given to each participant to supplement training. These workbooks, designed exclusively by EAS, help supervisors know hoe to confront and refer an employee designed exclusively by EAS, help supervisors know how to confront and refer an employee who other wise would not or could not refer himself/herself. 3. Explanation of the program and policy to all employees and their families on a continuing basis. 4. Maintain an efficient, comprehensive referral network designed to handle a wide range of employee problems, including immediate response in the event of a crisis. 5. Continue to provide a 24-hour Hotline service including weekends and holidays. 6. Provide assessment and referrals, including monitoring of employees after treatment, if appropriate. 7. Follow-up with all referrals, including monitoring of employees after treatment, if appropriate. 8. Continuing consultation with supervisors and/or union personnel, when necessary, concerning individual cases when constructive confrontation/intervention might be necessary. 9. Regular consultation with City of Elgin employees to assess program functioning and devise program modifications as necessary and appropriate. 10. Utilization of the resources of EAS in providing seminars on a wide variety of subjects as requested. For example, we have specialists on stress, financial concerns and addictions available free to the city. 11. Continuing our Quarterly Newsletters on subjects of timely interest, designed to keep employees aware of EAP, including its many free services. 12. Continuing informational posters at strategic locations. 13. Regular, comprehensive and detailed progress reports. 14. Regular visits by EAS representatives to City of Elgin locations, to "humanize" EAP and to maintain continuing personal contact with various city officials including union personnel. C. Scope of Services and Cost: 1. All City of Elgin employees and their families qualify for the services offered by Employee Assistance Services, Inc.. 2. The fee for services of Employee Assistance Services, Inc. will continue to be$18.00 per full-time employee per year.- One half the fee shall be expected at the beginning of the contract period with remainder payable after six months. 3. City of Elgin will be responsible for printing costs, including pamphlets, letters, posters, and supervisory workbooks. 4. The services of Employee Assistance Services, Inc. will continue to be managed by Joseph Rosenfeld and Tom Skiles, in cooperation with a consortium of not-for-profit service providers. City of Elgin D. Insurance Requirements: In the performance of the work covered by this Agreement, unless otherwise provided for, Employee Assistance Services, Inc. shall act as an independent contractor and maintain full and complete control over their employees. During the performance of their work, Employee Assistance Services, Inc. shall maintain the following: 1. Professional liability coverage with$1,000,000.00 aggregate and$1,000,000.00 coverage for each occurrence. E. Period of Performance: The term of this contract shall be for one year, commencing on May 1, 1994. F. Extent of Authority: This agreement does not negate any administrative policies or procedures of the City of Elgin specifically indicated herein. Compliance with administrative policies or procedures currently in effect or hereinafter developed are made part of this agreement. G. Entirety of Agreement: This agreement constitutes the entire Agreement between the parties and supersedes all previous agreements and understandings with respect to the subject hereof. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the day and year first hereinabove written which shall be deemed the effective date. Employee Assistance Services, Inc. City of Elgin By _�i� // r'��// ,0� � By l l Date �{ /�9/z Date 6 / Z J4 y City of Elgin