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Home My WebLink About94-105 Resolution No. 94-105 RESOLUTION AUTHORIZING A CREDIT TO THE ELGIN SYMPHONY ORCHESTRA ASSOCIATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby authorizes the City Manager to execute the attached release to the Elgin Symphony Orchestra Association against a debt currently owed to the City of Elgin in the sum of $2,030 . 92 . sl George VanDeVoorde George VanDeVoorde, Mayor Presented: April 27, 1994 Adopted: April 27, 1994 Omnibus Vote: Yeas 6 Nays 0 Attest: sl Dolonna Mecum Dolonna Mecum, City Clerk I i f� RELEASE THIS RELEASE AND WAIVER is hereby made by the ELGIN SYMPHONY ORCHESTRA ASSOCIATION, an Illinois not-for-profit corporation (hereinafter referred to as "Symphony" ) , and the CITY OF ELGIN, ILLINOIS, a municipal corporation, (hereinafter referred to as "City" ) . WHEREAS, Symphony conducted a concert at the Hemmens Auditorium Building, Elgin, Illinois, on or about February 12 , 1994; and WHEREAS, Symphony conducted said concert pursuant to an agreement with the City dated January 4 , 1994 ; and WHEREAS, Symphony is currently indebted to City in the amount of $2 , 030 . 92 pursuant to the terms of the aforementioned agreement. NOW, THEREFORE, Symphony, having received a credit from City in the amount ' of $2, 030 . 92, as and for full consideration, the sufficiency of which is hereby acknowledged, does hereby waive, hold harmless and release City from and against any and all suits , causes of action, claims for damages or other liability of whatsoever nature which may exist now or which may arise, resulting from or in connection with Symphony' s aforementioned concert conducted on or about February 12, 1994 for any cause whatsoever. ^' City hereby releases Symphony from payment of the aforementioned debt owed to City of $2, 030. 92 . ELGIN SYMPHONY ORCHESTRA ASSOCIATION - By: f� Title: Attest: Secretary CITY OF ELGIN By: � s Richard B. Helwig City Manager Attest: Dolonna Mecum, City Clerk 111 Memorandum 7i February 23, 1994 TO: Robert 0. Malm, Interim City Manager FROM: Deborah K. Nier, Assistant to the City Manager SUBJECT: Elgin Symphony Orchestra Upon your direction, I spoke to Marcene Linstrom regarding the events which took place on February 12, 1994 during a performance at Hemmens Auditorium (see letter from Ms . Linstrom dated February 16, 1994) . The letter of February 16 broached the subject of financial relief from the City in light of refunds being made of ticket sales when requested by patrons and reconsideration of re-subscriptions by Symphony patrons . When asked what would be acceptable retribution for the inconveniences caused, Ms . Linstrom mentioned two desired responses . 1 . Assurance from the City, in writing, that attention would be given. to Hemmens scheduling procedures so that a similar incident will not happen again. A copy of this letter would be made available to Symphony patrons considering re-subscriptions based on the problems of February 12 . 2. Waiver of Hemmens rental fees for . the February 12 event. I have spoken to Ed Spurr, who quoted $2,030 . 92 as rental for the February 12 concert and related re- hearsals . Ms . Linstrom could not confirm if this is the exact charge expected. Based on estimates, she felt this figure was close to their expectation of charges. If there is any further assignment on this subject, please contact me. e sorah K. ier istant to the City Manager amp 3 �Y! ..� t '�� ..Y g � -5± t n%� sa- -F�� T_.•�•r � 7- -... d'd�r T�` c�^�'.r - 3i, �.. "�'� _ �zY�� .te'" "�'`e'h��.t'1 _s�� _t� fy""3+i',r:� �� ,p;� 5 r.k i � �nFK-,+`.: s,Y-.�"" •.r -_ 5. �� -K _� r tJc� yy,^ "�.Y' ^112• Fes'• �=�j�j. , ,.r -W!tT II r lip I-- / N _ —if. jt. - r � � „ - s•r t Yi t? _,,,-.-. � - - -'c Ti �, -�k cry � rsx- •� ."' _ ..'•{ C 1.. y-#.L• yg •s.�,�1':.r. $,.. +'� ��y�,.,F..,"�.r�I � t ;c � � xfc¢�•s.t v�� y:'2t� L-tit•_ ..- �� ,� t,iy'� `'.� t n'/ .1-. _ �'pk:�� h. �.x /, .r,.�. ��`;.,�"�'r �'rk+. '•�'.Y.y-� �'��'� ��`u�.��}. i" �.:a� 13-'' =`'��-� �-� w a �i ��h'� ��p• � ` E in Symphony Orchestra Marcene Linstrom Robert Hanson Executive Director Music Director February 16, 1994 Bob Malm, Acting City Manager City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Bob: At your suggestion, I am writing you with the details of the complaint that we wish to file against the inappropriate scheduling at the Hemmens Auditorium. On Saturday evening, February 12, the Elgin Symphony Orchestra presented a regularly scheduled Classic concert at Hemmens. At the same time,: a wedding reception was being held it the lower level. Over amplified music being used at the reception invaded the upper level to such a degree that it overwhelmed the acoustic sound of a 70 member orchestra. The re- sults were disastrous with many people leaving the concert. Some persons asked me to cancel the remainder of the concert at intermission. The orchestra is now confronted with many requests for reimbursement for tickets. I would like to say that Ed Spur and the support staff at Hemmens that even- ing tried to assist but without much success. The problem lies in inapprop- riate scheduling not the operation of Hemmens. The Elgin Symphony Orchestra has been a major user of Hemmens for many years and we are proud to consider it our home, however; if it is to be a place for the performing arts, the auditorium must be appropriately scheduled. When hundreds of patrons are significantly effected by unnecessary competition for an appropriate environment for a symphony concert, the very future of our orchestra is threatened. Many of the users of the lower level have been appropriate during our performances in the past. Surely a ressonable consider- ation of the compliment of programs in the various parts of the building can be expected. In view of the serious damage that ESO has suffered because of Hemmens schedul- ing, we would like some financial relief for the rental on Saturday, February 12, 1994. We also request a response to our concern on the part of Hemmens scheduling. Many of our patrons have requested that your response be relayed to them as soon as possible because the response will determine their re-subscrip= tion for the next concert season which will begin soon. Thank your for your attention to this matter. Sincerely yours, '01�/ Marcene Linstrom, Executive Director Elgin Community College •1700 Spartan Drive •Elgin, IL 60123-7193 3121888-7389