Loading...
HomeMy WebLinkAbout93-316 Resolution No. 93-316 RESOLUTION AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH ATEC ASSOCIATES, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Robert O. Malm, Interim City Manager, be and is hereby authorized and directed to execute a Professional Services Agreement on behalf of the City of Elgin with ATEC Associates, Inc. for the removal of underground storage tanks at 280 South Grove Avenue, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: December 15, 1993 Adopted: December 15, 1993 Vote: Yeas 4 Nays 1 Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk PROFESSIONAL SERVICES AGREEMENT This agreement is entered into this Gw d t day of c� S� 1 1993, between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) , and ATEC Assoc?.ates, Inc. , an Indiana corporation (hereinaf- ter referred to as "Consultant" ) . WHEREAS, tht; City has determined it to be in its best interests to obtain the assistance of an expert environmental consultant concerning environmental conditions located at 280 South Grove Avenue; and WHEREAS, Consultant is expert in the relevant environmen- tal sciences, and desires to enter into an agreement to ren- der Consultant services to the City; NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Scope of Work Consultant shall provide and direct the necessary quali- fied personnel to perform the services described in the pro- posals for management and removal of 5 underground storage tanks and installation of 2 ground water monitoring wells and report preparation, which is attached hereto and incorporated by reference herein as Attachment IV. 2 . Term This agreement shall have a term commencing on December 16, 1993 and ending upon delivery and acceptance of all project deliverables, or until otherwise terminated as provid- ed herein. This agreement may be terminated by the City at such time as the City may elect, provided that the effective date of such termination will not be earlier than seven days following the mailing of written notice of termination to Consultant at the address provided herein. Upon receipt of a notice of termination, Consultant shall deliver to the City the work product or other results obtained by Consultant up to that time. 3. Fee So long 'as Consultant is discharging its obligations hereunder to the reasonable satisfaction of the City, Consul- tant shall be paid a fee for such services at the rate set forth in Table 1 which is appended hereto and incorporated by reference herein. Said fee shall not exceed $26,594 .96 in total for all tasks combined. Said fee shall be payable within 60 days of receipt by the City of an itemized invoice for services rendered by the Consultant. 4 . Rights in Results of Services The results of Consultant's services under this agree- ment shall be the exclusive property of the City, and all documents (including without limitation, all writings, draw- ings, blueprints, pictures, recordings, computer or machine- readable data, and all copies or reproductions thereof) which describe or relate to the services performed or to be per- formed pursuant to this agreement or the results thereof, including without limitation all notes, data, reports or other information received or generated in the performance of this agreement, shall be the exclusive property of the City and shall be delivered to the City upon request (except for one copy, which may be retained by Consultant for its confi- dential files) . No articles, papers, treatises, or presenta- tions related to or in any way based upon or associated with the services performed pursuant to this agreement shall be presented or submitted for publication without the prior written consent of the City. 5 . Other Agreements Consultant warrants that it is not a party to any other existing or previous agreement which would prevent Consultant from entering into this agreement or which would adversely affect Consultant's ability to perform the services under this agreement. During the term of this agreement Consultant will not, without the prior written consent of the City, perform services for any person, firm or corporation other than the City if such services could lead to a conflict with Consultant's obligations under this agreement. 6 . Subcontracting If Consultant intends to hire or retain any person, firm or corporation to perform services under this agreement, Consultant shall first secure the written agreement of such party that such party ( 1) shall assume and agree to be bound by the same obligations as Consultant has assumed under the provisions of this agreement, and (2) that such party shall not be or act as an agent or employee of the City, nor assume or create any commitment or obligation on behalf of nor bind the City in any respect whatsoever. Consultant shall provide the City with a copy of each such written agreement. 7 . Assignment Neither, this agreement nor any of the rights or obliga- tions hereunder may be assigned or otherwise transferred by Consultant, nor shall the benefits of this agreement inure to •Y the benefit of any trustee in bankruptcy, receiver or credi- tor of Consultant, whether by operation of law or otherwise, without the prior written consent of the City. Any attempt to assign or transfer this agreement or any rights hereunder without such consent shall be null and void and of no force or effect. 8. Independent Contractor Consultant is and shall perform its services under this agreement as an independent contractor, and shall not be deemed an agent, employee or legal representative of the City. Consultant has no authority to assume or create any commitment or obligation on behalf of or to bind the City in any respect whatsoever. 9 . Licenses and Permits Consultant shall obtain any and all licenses and permits required by federal, state, or local statutes, regulations or ordinances necessary for the performance of its services pursuant to this agreement. 10. Compliance with Laws Consultant shall at all times impose work orders on its employees and subcontractors which are designed to assure that they comply with all applicable federal, state and local laws and regulations, including occupational safety and envi- ronmental protection statutes and regulations, in performing the services hereunder, and shall comply with any directions of governmental agencies and the City relating to site safe- ty, security, traffic or other matters. 11 . Indemnification of Client Consultant shall defend and indemnify the City from and against any and all- claims for damages, causes' of action, suits or other liability arising out of the performance of the service for the City where such liability is caused by the negligent act, error or omission of Consultant, its agents, employees or assigns, or any person or organization for whom Consultant is legally liable. 12 . Consultant's Insurance Consultant shall obtain and maintain the following poli- cies of insurance: ( 1) Worker's compensation and occupational disease insurance in amounts required under the laws of the State of Illinois; (2) Comprehensive general liability and automobile liability insurance for bodily injury, death or loss of or damage to property of third persons in the minimum amount of $1 million per occurrence which policy shall name the City and owner of property, if other than the City, upon which Consultant's services are performed as additional insured. Consultant shall furnish to the City a Certificate of Insurance as evidence of such policies on or before December 15, 1993. (3) Professional liability insurance for errors and omissions in the minimum amount of $1 million per occurrence. Consultant shall furnish to the City Certificate of Insurance as evidence of such policy on or before December 15, 1993. 13 . Right of Entry The City shall provide for Consultant' s right to enter from time to time property owned by the City or other(s) in order for Consultant to fulfill the scope of services, pursu- ant to the attached authorization form. 14 . Severability If any portion of this agreement, or application thereof to any person or circumstance, shall to any extent be in- valid, the remainder of this agreement, and the application of such provision to persons or circumstances other than those as to which it is held. invalid, shall not be affected thereby, and each provision of this agreement shall be valid and enforced to the fullest extent permitted by law. 15. Governing Law The validity, performance and construction of this agree- ment shall be governed and interpreted in accordance with the laws of the State of Illinois applicable to contracts made and to be performed therein. 16 . Additional Provisions This agreement includes those additional provisions contained in Attachments I, II, III, and IV. 17 . Entire Agreement This agreement contains the entire understanding and agreement between the parties hereto with respect to the subject matter hereof and supersedes all previous communica- tions, negotiations and agreements, whether oral or written, between the parties with respect to such subject matter, and no addition to or modifications of this agreement or waiver of any provisions of this agreement shall be binding on ei- ther party unless made in writing and executed by the City. The terms a d condit' ns set forth herein are ac- cepted as of this ,-)/ day of 19 . CLIENT Company i�� Signature Signature Title i Phone �'� yj - 7,� 7_ Phone Address Address ATTACHMENT I Consultant Certifies That: 1. The undersigned firm certifies that it is not delinquent in the payment of any tax administered by the Department of Revenue except for tax it is contesting in accordance with the procedures established by the appropriate reve- nue act. 2 . The undersigned firm certifies that the firm is not barred from making an offer to contract as a result of a violation of either Section 33E-e, or 33E-4 of Chapter 38 of the Illinois Revised Statutes . 3. The undersigned firm certifies that the firm shall com- ply, where applicable, with the Wages of Employees on Public Works Act ( Illinois Revised Statutes, Chapter 48, Section 39S, et. seg. ) . 4 . The undersigned firm certifies that the firm shall com- ply with the City's contract compliance ordinance relat- ing to Affirmative Action. Y: Date: !� ; ATTACHMENT II City of Elgin CONTRACT COMPLIANCE AFFIRMATIVE ACTION INFORMATION To assure compliance with the City of Elgin's contract compli- ance ordinance, all contractors and vendors, herein referred to as "bidders", are requested to submit the following Affir- mative Action information: 1 . Work Force Analysis using the enclosed bidder's employee utilization form. 2. Provide the information required by item #3 on the em- ployee utilization form if the answer to question 2 on the form is 'yes ' . 3. Provide a written commitment outlining the steps that the bidder plans to take in the area of recruitment and promotion of minorities and female to assure equal em- ployment opportunity. (A coy of the bidder's affirma- tive action plan may be submitted in lieu of this re- quirement. ) BIDDER'S EMPLOYEE UTILIZATION FORM This report is required by the City of Elgin and shall be submitted befor the contract can be awarded. Chapter 3.12.1000 Affirmative Action - City Contracts 1. Name and Address of Bidder Description of Project ATEC Associates, Inc. Army Trail Road _ ABdison, JJL 60101 Addison, IL office - As of August 11, 1992 {<, 0$C `rEG�RIF .; "'" 'Z'77'#'1 r BFAC `SL,SFIICSF M1N.3X x• ^.,;ay,;:+,�K s;;rB1EpT: +{/�� ., tc,..,'1>' ',' °i .,6;? ,: ? '4 xr.. 'r'+n x } c v n> ..; .. .. �•'�. yr. �Fj< L >1 i t a s x p - b .. , Ofcials/Maaagers 2 1 0 0 0 0 2 1 0 1 Professionals 6 2 0 0 0 0 6 2 1 2 Technicians 4 0 0 0 1 0 3 0 1 0 sales 0 0 0 0 0 0 0 0 0 0 Office/curical 0 3 0 0 0 1 0 2 1 3 Craft workers 0 0 0 0 0 0 0 0 0 0 Laborers 2 0 0 0 1 0 1 0 1 . 0 TOTALS 14 1 6 0 1 0 2 1 12 S 4 6 Signature 0(Company Official and Tide Telephone Number Due Signed Page 1 of 706/916-7272 - 2 Have you eyes been awarded a bid by the City of Elgin? 6iEs 0 NO 3.If the an or to #2 is yes,please submit a copy of the Employee Utilization Form that was submitted with your last sucaadul bid along with a fully complete copy of the form. 4.If the statistical data provided above shows under-utilization of minority and/or female, plese submit, according to the guidelae provided is the attached document, a written.commitment to provide equal employment opportunity. NOTE In the event that a contractor or vendor, etc fails to comply with the fair employment and afrmatiye action provisions of the City of EWw, the City amongst other actions may anal, terminate or suspend the contract in whole or in part. • BIDDERS EMPLOYEE UTILIZATION FORM This report is required by the City of Elgin and shall be submitted befor the contract can be awarded. Chapter 3.12.1000 Affirmative Action - City Contracts 1. Name and Address of Bidder Description of Project ATEC Associates, Inc. _ Army Trad Road Addison, EL 60101 Company Wide - As of August 11, 1992 � s�/Q M��:.g�•i.`V m,•�,i,'.w•(S...;,,�..•"i•..�.{� 130 25�`riC%SC2' 5. .i,f�i,.�}..:..•ti.,: 0 4i•+:k.• •'*..1 S r'v,{•f.:i :4`t:hS P"1*.:�'3;• 0 17'K 6 r 23:4 c:..i:F;:-.°:.t�v?N•� g`fU9�l�A;:.�;:?�•�:`M',:.�.�:.aA ,, .:>2 Frofessic 125' . $: � 333 728 9 2 4 1 320 28 S Technicians 451 57 21 4 14 4 416 49 58 9 Saks 46 19 0 1 0 0 46 7s 1 1 office/clerical 10 237 3 18 0 8 7 211 33 30 Craft Worken 44 3 0 0 0 0 44 3 . 0 0 Labw= 140 12 8 0 3 0 129 12 75 1 TOTALS 1204 481 41 26 25 13 1138 442 144 48 Sip`Uture.oflomnany Official and Title Telephone Number Date Signed page 2.Have you aver been award-d+�a bid by the Cate of Elea? NO 3.V the as or to#2 is yes, please submit a copy of the Employee Utilization Form that was submitted with your last succuduul bid along with a fully complete copy of the form. 4.N the statistical data provided above shows under-uffUation of minority and/or female, plese submit,according to the guidelne,provided in the attached dowment, a written commitment to provide equal employment opportmily. NOTE. In the event that a contractor or vendor, etc. Ws to comply with the fair employment and affirmative action provisio®s of the City of Elgin, the City amongst other actions may cancel, terminate or suspend the contract in whole or in part. CITY OF ELGIN EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINE The written commitment required in item #4 of the "Bidder's Employee Utilization Form" shall : 1. Set out the name and phone number of the bidder's Affir- mative Action Officer. 2 . Clearly identify the bidder' s recruitment area and the percentage of minority and female in the area' s popula- tion and labor force. 3. Set out what the bidder has done and has set as goal to be done to recruit minority and female employees . 4 . Set out the bidder' s specific goals to recruit minority and female for training programs or other similar oppor- tunities available through the bidder's organization. 5. Indicate bidder's consent to submit to the City of Elgin upon request, statistical data concerning its employee composition and recruitment efforts anytime during the term of the contract. 6 . Show bidder's consent to distribute copies of the writ- ten commitment to all persons who participate in recruit- ment, screening, referral, selection and hiring of job applicants for the bidder. 7 . Clearly show that the bidder shall require all subcon- tractors, if any, to submit a written commitment meeting the above requirements or their affirmative action plan to the City of Elgin. 8. Clearly state that the bidder agrees that: "Bidder (ATEC Associates, Inc. ) shall not discriminate against any employee, or applicant for employment be- cause of race, color, religion, sex, ancestry, national origin, place of birth, age or physical handicap which will not interfere with the performance of the job in question. " ATTACHMENT III The Consultant certifies that it has in writing sexual harass- ment policies that include, at a minimum, the following infor- mation: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under state law; (iii) a description of sexual harassment, utilizing examples; (iv) the vendor's internal complaint process including penalties; (v) the legal recourse, investigative and complaint pro- cess available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; (vi) directions on how to contact the department and commis- sion; (vii) protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies must be provided to the Department of Human Rights upon request. P.A. 87-1257 . Sexual harassment is defined as follows : "Sexual harassment" means any unwelcome sexual advances or requests for sexual favors or any conduct of a sexual nature when ( 1) submission to such conduct is made either explicitly or implicitly a term or condition of an individu- al 's employment, (2) submission to or rejec- tion of such conduct by an individual is used as the basis for employment decisions affect- ing such individual, or (3) such conduct has the purpose or effect of substantially inter- fering with an individual 's work performance or creating an intimidating, hostile or offen- sive working environment. Date: DEC 13 '93 14:01 ATEC FAX 70Bi916-7013 P.3/9 I ATTACHMENT IV PROPOSAL FOR ENVIRONMENTAL CONSULTING SERVICES ASSOCIATED WITH THE REMOVAL OF FIVE UNDERGROUND STORAGE TANKS AND INSTALLATION OF TWO GROUNDWATER MONITORING WELLS CITY OF ELGIN PROPERTY 280 SOUTH GROVE AVENUE ELGIN, ILLINOIS ! CrrY OYr SAM 150 DEXTM COURT Y ,GYN,YYl.;WOYS 60120 i i DECKER 1993 i Submittod by ATEC ASSOCIATES,INC. 2053 ARMY TRAIL ROAD ; ADDYSOA 11124O PS 60]01-147$ (706)416-7272 i DEC 13 '93 14:01 ATEC FAX 708916-7013 p.4/9 i BACKGROUND On December 9, 1993,five underground storage tanks (USTs)Caere discovered on the east side of the City of Elgin property loaned at 280 South Grave Avemj a. Tbere are three tanks registered for 280 South Grove Avenue in the Illinois Underground Storage Tank listing(March 1993). It is believed that the five tanks recently discovered are not the USTs that were registered with the Office of the State Fire Marshal (OSFM), and therefore will need to be registered prior to removal. I , SCOPE OF WORK i The project inchxdes the proper removal and off-site disposal of the USTs and the Installation of two groundwater monitoring wells. To accomplish this, ATEC proposes to conduct the following tasks. The tasks are generally listed in the order in which they are txpected to be conducted. However, the order of completion may be adjusted to meet specific needs. Some tasks will be conducted simultaneously. UST closure will be performed in accordance with OSFM. asl< 1 - itemcraal of Y,JY QS;ab. „ua ATEC has selected a qualified subcontractor(BGS and Associates)to perform the removal services of the USTL The subcontractor has performed previous UST removals under an ATEC scope of work that was prepared for UST removals similar to this project for the City of Elgin. The subcontractor will arrange fora]UI..IE inspection. The subcontractor removing the USTs is registered with the Office of the State Fire Marshal (OSFK to perform tank removals. The subcontractor shall obtain and possess all permits required to perform the work described in this proposal.The subcontractor will be responsible for obtaining a permit to remove the tanks from the OSFM. The subcontractor will be responsible for purging the Maim before removal, removal of liquid and/or sludge inside the tanks, and removal and cleaning of the tanks. Removal of the USTs shaII be in accordance with the applicable portions of the "Amarican Petroleum Institute (API) recommended practice 1604', latest . revision. The subcontractor will excavate sails necessary for the removal of the USTs. The soils will be stockpiled and covered with visquene. The subcontractor will secure the area after the removal of the USTs. The contaminated stockpiled sons will be transported and disposed Of at Woodland LandMI in South Elgin' Illinois, 1 DEC 13 '93 1402 ATEC FAX 708/916-7013 P.5/9 Taslr 2- MAMgManj of L&Wzg=d Storan Tank Removal Mrt ATEC will provide tank removal oversight. ATEC will document the condition of the tanks and tank systems upon removal,using photographs and written notes. ATEC will provide documentation establishing the final disposition of all waste residues,UST system and scrap generated during the tank removal. ATEC will observe the excavation for the presence of aomamina ion,groundwater and free product, if any. We anticipate that it will be ncc essary to collect 8 wall coai=sfion samples (one every twenty feet along the wall) for analysis. The final number of samples will be determined in the field by the size of the excavation. Benzene, toluene, ethylbenzene and toluene (BTEX) and polymaclear aromatic hydrocarbons (PNAs) will be required for analysis. ATEC proposes to utilize EPA method 8x20 for BTEX analysis and EPA method 8310 for PNA analysis. All soil analyses will be conducted by an ATEC laboratory. Costs for analysis are based upon three day turnaround. Alternate pricing for more upedient•analytical work is available. Task -Installaflon of IM rarmndwater MonitoLft Wells Two (2) 20-foot borings (which will be converted into groundwater monitoring wells) will be installed. Each soil boring will be continuously split spoon sampled. FWd boring logs will be completed aooardingly on ATEC forms. The soil cuttings will remain in the vicinity of the sods boring. Soil samples will be collected for headspace analpa from each split-spoon sample. Each soil sample will be placed into a glass jar and covered with aluminum foil. After waiting 15 mutes a field geologist will screen the soil samples by piercing the aluminum foil jar cover with the probe tip of an organic vapor monitor equipped with a photolonization detector Orte soil sample from each soil boring will be sent to the laboratory for analysis from the split spoon interval with the highest PID reading. N no readings are found on the PID, a soil sample will be submitted for laboratory analysis from the soil horizon just above the groundwater table. AMC is assuming that the groundwater table is less than ten feet below the ground surface. 2 DEC 13 '93 1402 ATEC FAX 7.08/916-7013 p,6/9 The number of sail samples submitted for analyses from this sampling event wilt be 2 soil samples. Sail samples will be se% to an ATEC laboratory for analysis. ATEC will specify a three day turnaround time for laboratory analysis. This results in a 4M premium for the laboratory fees, The monitoring wells will be constructed of Unch internal diameter 344 stainless steel ftushioM riser above a 0.010-inch slot flushjoint stainless steel seen. A 14-foot screen is anticipated,however,the screen length may be shortened depending upon field observations. The anmilar space suaounding the screen section will be packed with silica sand. The sand pack will extend 2 feet above the well screen. To prevent the migration of fluids from the surface and between subsurfam sediments, a bentanite seal will be mst%Ucd above the filter Pack. The bentonite seal wIll extend at least 2 fact above the filter pack. The bentomte, will be hydrated and tramied in place. A concrete»bentonite or volday grout wiU be installed above the bentonite. seat and will extend to the surface. A protective using will be bstalled at the surface. If possible,the wells and protective casing will extend (stick-up) apprwlmately 2-feet above the ground surface. If traffic or other activities prohibit a stick up, a!lush-rnounttd protective casing will be installe(L The newly installed welts will be allowed to sit for at least 48-hours before developing, P`ifteen volumes of water will be removed from the wells using a decontaminated stainless steel bailer. The time required to purge the wells of 15 volumes of water is contingent upon natural recharge time. After development, the wells will be allowed to equalize for at least 48 hours prior to sampling. The water sample will be analyzed for BTEX and PNAs. Tank 4 - written Final ReX Upon completion of site activities, ATEC will prepare a report for the CYty of Elgin A written report will be developed and submitted which includes the names of the contractors involved,names of regulatory visitors,methodologies of the workperformed,documentation Of disposal of tank(including Certificate of disposal), tabulated data,a scale map and copies of the laboratory reports. If the City of EI& elects, the report may be delayed until the completion of regulatory activities, 3 DEC 13 '93 1403 ATEC FAX 7OB/916-7013 P.7/9 Schedole An application for Permit to Remove must be filed with the OSFM far the UM Upon receipt of the permit, a date to remove the USTs will be obtained. CLWM RESPONSIBILir S To effect use of all available resources,ATEC requests that the client provide timely Recess to the site,available site plans and construction records,related site information and copies of previous environmental studies on the site. PROFESSIONAL PM The cost estimate for the scope of work desan'bed above is presented in Table 1. Additional tmit rates are shown on Table 1 should the City of Elgin request additional work outside the scope• 4 1 'C :C •1 �: 1 • t�' • t CI :1 • / M:-1..1:1:1' •r - - •.•. .- u EL u• u S�S1� 1. . MEN - _ .�..r. _ ;�rnN�.+ct..r..n• ~:L`.C.'y.a.. :...� ...l:iw ..a•^+��.wpr w..n if,r Or L1.• . .. MEMONK.- 1 •' n�MMMM M. r1 • �'�R��3CbJ +_-1 .•.•h! �y! �� .�.Stl('iK1•iS`��v,� .. �. •:.1�2:�5 •S:'. �.�,.�M��"ti���»� d'Vf�.'�J� DEC 13 '93 1404 ATEC FAX 708/916-7013 P.9/9 CMYOFELUN 280 SOUTH GROv$AVENUE —usT REKovAL D8 13,1993 TABM 1 2 E87t1AATEC ' UW t ot= TASK DEBOMPnM TDTAL8 4 NhNan MrW AspW end IEPA rspa" ATM Cods squirm mdB /9aisrft PW Hour $woo 1 12 SIA40,00 8wdw Prafm Enobaw/8dwda— Pw Hacr moo 1 12 fim.OQ Projod /8etsdlat 1 Pw Hass io6.o0 1 32 9 .aa fto ftkuwmwndd a Per M= smool 4 SM-00 CAD Dndh even Per Moor 2 W.00 MOO.ao �.».� $26 59L.96 i El �•n Agenda 1 No. October 8, 1993 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Phase III Environmental Testing 278-290 South Grove Avenue (Bunge's Automotive Center) PURPOSE: The purpose of . this memorandum is to advise the Mayor and City Council that a Phase III environmental analysis of the Bunge's Auto Center site is being recommended by the City's environmental consultant (ATEC and Associates) . BACKGROUND: A Phase I environmental assessment for this site, performed by ATEC (April, 1993) revealed past usage of this property that required further investigation. Due to the presence of a service station at this property, the installa- tion of soil borings for the collection of soil samples for laboratory analysis was recommended. A Phase II environmental assessment for this site was per- formed by ATEC on September 16 and September 17, 1993. The Phase II environmental assessment consisted of six soil bor- ings (NG-1 through NG-6) to determine if contamination was present at the site from past usage of the property. The Phase II environmental assessment revealed soil contamination in each of the six soil borings. Scope of Work To determine the vertical and horizontal extent of contamina- tion at the site, ATEC proposes a total of 15 soil borings to be installed. Eight of the soil borings (NG-7 through NG-14) will be installed to a depth of 10 feet to determine the horizontal and vertical extent of contamination. Six of the soil borings (NG-15 through NG-20) will be installed to a depth of 5 feet to determine if the upper five feet is free of contamination. It is conceivable that some soils in the upper 5 feet may not be contaminated, therefore would not need to be remediated. One soil boring (NG-21) will be installed to a depth of 20 feet. Soil samples will be taken from each boring upon completion of soil boring NG-21, a monitoring well will be installed. The monitoring well location will be along the west property line. Mayor and Members of the City Council October 8, 1993 Page 2 ATEC will specify a three day turnaround time for laboratory analysis. This results in a 40% premium for the laboratory fees. ATEC will prepare a report, documenting the soil boring activ- ities, laboratory analysis, and findings. ATEC understands that prior to completion of the report, a meeting may be held at the City's offices to discuss the findings. ATEC will prepare a 20-day and 45-day report for submittal to the Illinois Environmental Protection Agency: FINANCIAL IMPACT: ATEC proposes to perform the work as out- lined at a cost of $26,599 .50. Expenses related to the project will be charged to the Risk Management Fund. When gaming revenues are received, the Risk Management Fund will be reimbursed. RECOMMENDATION: Authorize the City Manager to enter into an agreement with ATEC for a Phase III environmental analysis at 278-290 South Grove Avenue. ? A'i.A A A .- Ra ert 0. Malm, Interim City Manager ROM:daw Attachment OCT 08 193 0927 ATEC FAX 708/916--7013 P." PROPOSAL FOR EN MONRENTAL, CONSULTING SERVICES 278-290 SOUTH GROVE AVENUE FORMER RUNGE TIRE PROPERTY c ffy aW wAm 1. 0 DEXTER COTMT EW]Nj IIJ. OIS 6DnD- X55 OCTOmm X993 0M AMOCt+►M IIM 20SS ARMY TRAIL TAMD AD SM U1 IS 40IM-14M (7M91&7273 OCT 08 193 0927' ATEC FAX 708916-7013 P•4/7 BACKGROUND A Phase I environmental. assessment for this , performed by AZTEC (April, 1993) revealed past usage of this property that required further investigation. Due to the presence of a service station at this property,the installation of soil borings for the collection of soil samples for laboratory analysis was recommended. A►phase 1l ea Vj=Tnentat assounent for fhis site was performed by ATEC on September 16 and September 17, 1993. The Phase H environmental assessment consisted of six sod borings QM-1 through MG-6) to determine if contamination was present at the site from past usage of the property. The Phase H environmental assessment revealed soil contamiflatlon in each of the six soil borhy;L SCOPE OF WORK To determine the vertical and horizontal euteAt of at the atte, ATEC proposes a total of 15 soil borings to be installed. Eight of the soil borings Q40-7 ttoagh NG-14)will be installed to a depth of 10 feet to determine the horizontal and voW l extent Of eontaminat3aa. Six of the soil borings (NG-15 through NG-20) will be installed to a depth of 5 feet to detenmim if the upper five feet is free of contamination. It is conceivable that some soils in the upper 5 feet may not be contaminated, therefore would not need to be remediated. One soil boring PM-21) will be installed to a depth of 20 feet. Upon completion of sw1 baring NO-21,a monitoring well will be installed. The monitoring well location will be along the west property line. Eaeh soil boring will. be ooistinnoudy split spoon sampled. Field boring logs wM be r='IC%r!!RIIYloV%g ATEC forms. Each soil borlug wiM be placed at depths as completion of the soil boring, a cameat/bemtonite or volclay grout will be placed in the boring. The soft cuttings will remain in the vidnily of the soil borin& Sort samples will be collected for headspace analysis from each split-spoon sample. Each soil sample will be placed Into a glass jar and covered with alu ninum foil. After waving 15 minuW a old geologist will screen the soil samples by piercing the allynikurn foil jar paver with the probe tip of an organic vapor monitor equipped with a photoionizatlou detector (PM). 1 OCT 08 193 8928 ATEC FAX 70B/916r7013 P." If elevated PW rafts are r000rded in the field for soil borings NC-7 through NG14 and NG21, two soli samples from each soil boring will be sent to the laboratory for benzene, toluene, othylbeuzeno and xylene(SWQ and poly=cIou aromatic hydrocarbons (PAHs) his. These two soil samples will correspond to the split spoCM interval with the highest PID rea ding,and the first split spoon interval with a PID reading less than S ppm below the split spoon interval with the bigbest split-spoon.interval.. If no elevated PID readings are recorded from a boring, then the split spoon,interval,with the highest PID reading will be sent to the laboratory for(B M and (PAHA) analysis. N no readings are found on the PID for awl borings NO--7 through NG-14 and NO-21,a soil sample wilt be submitted for laboratory analysis from the soil horizon gust above the groundwater table. ATirC is assuming that the groundwater table is less than tea feet below tl1e,ground surface por sw1 borilvgs N(;-15 through NCB-?A,two so samples from each soil boring will be sent to the laboratory for BTEX and PAHs analysis. These two soil samples will correspond to the 1 foot to 3 feet and 3 feet to 5 feet split spoon intervals The monitoring well installed is sail bontng N4 21 Witt be constructed of 2-inch internal diameter 304 stainless steel flushjoint riser above a 0.0104noh&lot flu0101nt stainless steel scream. A 10-foot screen is anticipated, however, the screen length may be ahortenned ' depending upon field observations. The annular space surrounding the screen,section will be packed with silica sand. The sand pack will extend 2 feet above the well scrum. To prevent the migration of fluids from the surface and between subsurface sedlmeW& a bentonite seal will be installed above the Ater pack. The bentonite seal will extend at least 2 feet above the iiltef pack The bentonite will be hydrated and tremied in plans. A concrete-bentonite orvolclay grout will be installed above the bentonite seal and will extend to the surface. Aprotective casing will be installed at the surface. If possible,the well and protective c L;ft will extend (stick-up) approximately 2&ot above the ground surface. 9 traffic or other activities probibit a stick-up, a f[usb-mounted protective cnsmg will be installed. The newly installed well will be allowed to sit for at least 48-hours before developing. 15 vohu=s of water will be removed from the well using a de tarm I tGd stemless steel bafior. I:evelopuaant water will be placed into a 55-galtou drum. The titae required to p` rp the Weill of 1s volumes of water is contingent upon natural reebaurge time. After devekgmea% the well WM be allowed to equalize for at least 48 hours prior to sampling. The water sample will be analyzed for RM and PAM utilizing SW-846 met'hnds. 2 OCT se 193 0928 ATEC FAX 70"16r,-7013 P.5/7 t • The Mma= of sot samples submitted for analyses from tins sampling event will be a pia of 21 sod samples and a maximum of 30 soil samples depending on the result of P'ID readings in the field. USFPA SW-846 analytical methods will be used for each soil sample. Detection Iimits for non-cardnogenic PAM and carcinogenic PAM wM be equal to or less than the soil ADIs as presented in Table 3 of the WA guidance dated February 1993. Soil samples wdl.be sent to the A7EC HWftmd office for analysis. ATEC wM qx5 c y a flues day turnaround time for laboratory aaalysia. This results lu a 40%premium for the laboratory fear. ATEC wM prepare a report,doc=enting the soil boring activities,laboratory analy&,and findings. ATEC understands that prior to completion of the report,a meeting may bo held at the Cis offices to discuss the findiuga. ATSC swill prepare a 20-Day and 45-Day report for submittal to the Illinois Environmental protection Agency. . PROFESSIONAL FEE'S ATECs costa for the proposed work described in this proposal are provided on the snatched •. sprreadaheet. 3 OCT Be 193 0929 ATEC FAX 708/916-7013 P.7/7 ` �t90;E�gtO{278-Z9(I'&1Rti1t3rWdAvo- rBt�$eTrts) oat Fj*ams for figw atim otSoit Bo*p m dmmaagng waII ,,vvwva ddbw%1993 Nataobar i7nit Cost unit of Units coat Tbtat Cost ATEC Cone OfSce plaggLM lbne hmm Efldaw&iendst .00 Per Awr i 593Ao sct i USA per am a 40 Total o Lion Coat 5355.00 Pield Time Snboantraaa�c Oasts Mob b 1t?Z.00 im Sma 1 DdWv wlthCM $9.72 PorPoot 130 $ •SO wcn 510$.00 1 Pen Hm 10 SIMO.00 Sk=Cim" 5108.00 PerDs 3 53?AA0 2-loch ID#304 SSA 13.61 Per Foot 20 $2•rt20 2-in.M#304 SS screen M.010 in,do 1.10 per YocA 10 $311.00 #304 SS Pl & $4620 Par WeR 1 20 SandPwk $6AS PerBa 6 538.88 Benwal a 527.00 Per Bucket 1 527.00 Ptoteative►Cover and rm S75.6o Per Well i .b0 Locklc&9M&Padloclot 521A8 Par Weil 1 521.48 GrrrnIt 53.24 Per Foot 116 $37534 ATEC Rom En eerlScleads! .00 per Hoar Z 5190.00 Pro ect tl4t Y $65.00 Per Hour 34 SZ210.00 Staff FAIbmtrockmtht I 5.00 Per Hour 10 IMAD 'V'ehicle $55.00 ft 4 512000 O'VM 5.00 ftDav 3 Sz�.00 WEX&AMb(som sils5o Ewh 30 S3,49.00 PAHAmnbslsfSCQ SM20 PA& 30 16.00 $10.00 Per 30 5300.00 HtF,K stet $115-50 Faeh 1 11350 PAR Aaft ffltef $271,20 Fsolt 1 5277.?A t=v Meter $30.00 I?is able Bailar $8.00 Bach 1 00 • smalo :00 Per Sam le i $40.00 Materiaia and&M§a sl0000 TotalFialdcod Ol$oc Pc rntiai TLrJo er fiat $9$m Per HM 8 =-Oo:00 Senior Y 90.00 Per Hour 8 Pro'ect ' ntiat Y .00 Per Havc 60 00 Dsa AO Per Hoar id .00 Pede:ai rm $2$.00 Psrftho 2 COPIM 10 Each 500 SSOAO Total R i'r than 7m18 .00 1 CITY OF ELGIN 280 SOUTH GROVE AVENUE — UST REMOVAL ECEMBER 13, 1993 TABLE 1 Page 2 ESTIMATED UNIT NUMBER OF TASK DESCRIPTION ITEM UNIT RATE UNITS TOTALS 4 Written Final Report and IEPA reporting ATEC Costs requirements Principal Engineer/Scientist Per Hour $95.00 12 $1,140.00 Senior Project Engineer/Scientist Per Hour $90.00 12 $1,080.00 Project Engineer/Scientist i Per Hour $65.00 32 $2,080.00 Staff Engineer/Scientist II Per Hour $55.00 4 $220.00 CAD Draftsman Per Hour $40.00 2 $80.00 Clerical Per Hour 1 $25.00 2 $50.00 Material $200.00 Sub TWaI Task 4 $4.850.001 TOTAL PROJECT C08T $26,594.96 n Add ©n o� Agenda Item No. was December 14, 1993 TO: Mayor and Members of the City Council FROM: Robert 0. Malm, Interim City Manager SUBJECT: Tank Removal/Monitoring Wells 280 South Grove Avenue PURPOSE The purpose of this memorandum is to recommend that the City Council enter into an agreement with ATEC & Associates for the removal of five underground storage tanks and the place- ment of two ground water monitoring wells at 280 South Grove Avenue. BACKGROUND A Phase I environmental assessment for this site, performed by ATEC (April, 1993) , revealed past usage of this property that required further investigation. Due to the presence of a service station at this property, the installation of soil borings for the collection of soil samples for laboratory analysis was recommended. A Phase II environmental assessment for this site was per- formed by ATEC on September 16 and September 17, 1993 . The Phase II environmental assessment consisted of six soil bor- ings (NG-1 through NG-6) to determine if contamination was present at the site from past usage of the property. The Phase II environmental assessment revealed soil contamination in each of the six soil borings. While excavating for the installation of underground electri- cal conduit, five underground storage tanks were unearthed at the former Bunge's Tire and Automotive site at South Grove Avenue and National Street. The City will be required to remove the tanks as a part of the site remediation. Tank Removal/Monitoring Wells. December 14, 1993 Page 2 SCOPE OF WORK The project includes the proper removal and off-site disposal of the USTs and the installation of two groundwater monitoring wells. To accomplish this, ATEC proposed to conduct the following tasks : Task I - Removal of UST by Qualified Subcontractor ATEC has selected a qualified subcontractor (BGS and Associ- ates) to perform the removal services of the USTs. The sub- contractor has performed previous UST removals under an ATEC scope of work that was prepared for UST removals similar to this project for the City of Elgin. The subcontractor will excavate soils necessary for the remov- al of the USTs. The soils will be stockpiled and covered with visquene. The subcontractor will secure the area after the removal of the USTs . The contaminated stockpiled soils will be transported and disposed of at Woodland Landfill in South Elgin, Illinois . Task 2 - Management of Underground Storage Tank Removal Effort ATEC will provide tank removal oversight. ATEC will document the condition of the tanks and tank systems upon removal, using photographs and written notes . ATEC will provide docu- mentation establishing the final disposition of all waste residues, UST system and scrap generated during the tank removal . ATEC will observe the excavation for the presence of contami- nation, groundwater and free product, if any. It will be necessary to collect eight wall confirmation sam- ples (one every 20 feet along the wall) for analysis . Benzene, toluene, ethylbenzene and toluene (BTEX) and polynuclear aromatic hydrocarbons (PNAs) will be required for analysis. ATEC proposed to utilize EPA method 8020 for BTEX analysis and EPA method 8310 for PNA analysis . All soil analyses will be conducted by an ATEC laboratory. Costs for analysis are based upon three day turnaround. Alternate pricing for more expedient analytical work is avail- able. Task 3 - Installation of Two Groundwater Monitoring Wells Two (2) 20-foot borings (which will be converted into ground- water monitoring wells) will be installed to determine if groundwater on the site has been impacted. Tank Removal/Monitoring Wells December 14, 1993 Page 3 1� Task 4 - Written Final Report Upon completion of site activities, ATEC will prepare a re- port for the City of Elgin. A written report will be devel- oped and submitted which includes the names of the contrac- tors involved, names of regulatory visitors, methodologies of the work performed, documentation of disposal of tank (includ- ing certificate of disposal) , tabulated data, a scale map and copies of the laboratory reports . FINANCIAL IMPACT ATEC proposes to perform the work as outlined at a cost of $26,594 .96 . A portion of the expenses related to the tank removal and placement of the monitoring wells may be eligible for reimbursement from IEPA. The amount of reimbursement for the site will depend on the deductible amount set for the site. Expenses related to the project will be charged to the South Grove Tax Allocation Fund (Account #260-0000-791.92-32, Project #179511) . When IEPA reimbursement or gaming revenues are received, the Fund will be reimbursed. (This fund is budgeted to begin 1994 with a balance of -$210,895; this expense will increase the deficit. ) RECOMMENDATION Authorize the City Manager to enter into an agreement with ATEC for tank removal and monitoring well installation at 280 South Grove Avenue for $26,594 . 96 . AA V 1d1JQ4V*M_.dO11! Robe t tO.' MalO Interim City Manager ROM:amp CITY OF ELGIN 280 SOUTH GROVE AVENUE - UST REMOVAL ECE WEER 13, 1993 TABLE 1 Pa e 1 ESTIMATED UNIT NUMBER OF TASK DESCRIPTION ITEM UNIT RATE UNITS TOTALS 1 Removal of UST by Qualified Subcontractor Subcontractor Costs Removal of tank Includes mobilization and Removal of 5 USTs Lump Sum $3,750.00 1 $3,750.00 demobilization,excavate,remove,clean Remove and Dispose of all Uquids Per Callon $0.62 3000 $1,860.00 and dispose of 5 USTs.Excavate soils Transportation Trip Charge Per Trip $150.00 1 $150.00 necessary for the removals and stockpile Remove and Dispose of all Sludges Per Drum $310.00 5 $1,550.00 soils and cover with visquene. Permit to Remove Per Tank Per Site $200.00 1 $200.00 Re-Mobilization for removal of soil Lump Sum $150.00 1 $150.00 Load,transport and d' ose soils Per Yard $42.57 60 $2,554.20 Expl2T Excavation Per Hour $160.00 2 $320.00 SuB Toiel Tank 1 $10,534.20 2 Management of Underground Storage Tank ATEC Costs Removal Effort Principal Engineer/Scientist Per Hour $95.00 1 $95.00 Project ineer/Scientist I Per Hour $65.00 3 $195.00 Staff Engineer/Scientist II Per Hour $55.00 16 $880.00 OVM Per Da $125.00 1 $125.00 Feld Vehicle Per Da $75.00 2 $150.00 BTEX Analysis Soil Per Sample $115.501 8 $924.00 PAH Analysis Soil Per Sample $277.201 8 $2,217.60 Shipping Per Sample $10.00 8 $80.00 Material $50.00 ;aub Total.TaaK 2 54,718.60. 3 Install 2 groundwater monitoring wells Subcontractor Costs Mob/Demob Lump Sum $162.00 1 $162.00 Drillin with CSSS Per Foot $9.72 40 $388.80 Steam Cleaning/Install Well Per Hour $108.00 4 $432.00 Steam Cleaner Per Da $108.00 1 $108.00 2-inch ID#304 SS riser Per Foot $13.61 40 $544.40 2-in.ID#304 SS screen Per Foot $31.10 20 $622.00 #304 SS Plug&Cap MFoot $46.20 2 $92.40 Sand Pack $6.48 12 $77.76 Bentonite Chi s $27.00 2 $54.00 Protective Cover and Ca $75.60 2 $151.20 Lockin Ca s&Padlocks $21.48 2 $42.96 Grout Borin s $3.24 16 $51.84 ATEC Costs Principal Engineer/Scientist Per Hour $95.00 2 $190.00 Project Engineer/Scientist I Per Hour $65.00 10 $650.00 Staff Engineer/Scientist I Per Hour $55.00 16 $880.00 Vehicle Per Da $55.00 3 $165.00 OVM Per Da $75.00 1 $75.00 BTEX Analysis Soil Each $115.50 2 $231.00 PAH Analysis Soil Each $277.20 2 $554.40 Sample Shipping Per Sample $15.00 4 $60.00 BTEX Analysis ater Each $115.50 2 $231.00 PAH Analysis(Water) Each $277.20 2 $554.40 H,cond,temp Meter Da y $30.00 1 $30.00 Disposable Bailer Each $8.00 2 $16.00 Sam le Shipping Per Sample $15.00 2 $30.00 Materials and Supplies $100.00 Sub To�kl-Task 3 :56,494.16;