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Home My WebLink About93-149 Resolution No. 93-149 RESOLUTION ACCEPTING THE PROPOSAL OF BURNIDGE CASSELL ASSOCIATES FOR DESIGN WORK AT THE ELGIN SPORTS COMPLEX BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to accept the proposal on behalf of the City of Elgin of Burnidge Cassell Associates for design work at the Elgin Sports Complex, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: May 26, 1993 Adopted: May 26, 1993 Omnibus Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk • Eon V W DD Agenda Item No. Arbk 10 -8x May 10, 1993 TO: Mayor and Members of the City Council FROM: Larry L. Rice, City Manager SUBJECT: Approval of Working Drawings for Soccer Field Area Grading at Sports Complex Assuming the approval at this meeting of the temporary mining permit for Road Materials at the Sports Complex, the working drawings for the grading plans, erosion control plans and staking plans for the soccer fields and other areas in the complex need to be prepared. The attached proposal from Burnidge Cassell Associates (who have done all of the previ- ous work at the complex) is a fee in the range of $11,000 to $13,000 depending on actual hours . Additionally, it may be necessary to provide wetlands delineation, archaeology inves- tigation, and/or environmental assessment Phase I work - though these are not requested for funding at the present time. As noted in the proposal, Road Materials Corporation proposes to pay the above costs and deduct these expenses from the limestone sale royalties due the City. This will simplify the process and is recommended. FINANCIAL IMPACT The overall benefit of the work will be substantial . The proposed $11,000 to $13,000 cost herein will be taken by the developer as a credit against future limestone mining revenues. RECOMMENDATION City Council is asked to authorize the contract with Burnidge Cassell Associates and Road Materials Corporation providing for worawings for grading and staking plans . Larry . Rice Ci' y Manager LLR:amp Attachment BURNIDGE CASSELL ASSOCIATES April 16, 1993 Mr. Larry Rice, City Manager City of Elgin 150 Dexter Court Elgin, IL 60120 • Re: Road Materials Corporation, Mining Proposal Dear Larry: Mr. Melahn's limestone mining proposal will be presented to the City Council on April 28. Assuming that the council approves the request, Mr. Melahn would like to start moving the "over-burden" layer of dirt as soon as possible, so he can be ready to start mining limestone in early 1994. You might recall that the "over-burden" layer will be moved to various areas of the park for development of soccer fields, ball fields, golf course, etc. Mr. Melahn will be grading these areas as an in-kind contribution to the City. The soccer fields shown on the Sports Complex Master Plan have been identified as the first priority to develop. All parties involved in this review, including P.A.R.C. and Greg Bayor are anxious for these soccer fields to be ready to use sometime in 1994. Part of the on-going negotiatiors between Mr. Melahn and the City has identified the necessity to develop grading plans for every area of the City park. These areas include, in order of priority; 1) The soccer fields 2) New baseball fields 3) Practice fields 4) Golf course 5) Future lake shore treatment and related amenities. r • ARCHITECTURE • LAND PLANNING • LANDSCAPE ARCHITECTURE • ARCHITECTURAL INTERIORS 2425 ROYAL BOULEVARD • ELGIN, ILLINOIS 60123 • PHONE 708-695-5840 • FAX 708-695-6579 Charles H.Burnidge Richard D.Siegler Augusto L.Leonardo Preston J.Bussard Edward A.Brown Charles W.Cassell Henry F.Pinner Richard C.McCarthy Carlos L.Santos Joel P.Dahlhauser Gerald K.Bunting Daniel R.Atilano Steve M.Vacherlon Paul V.Bednar Thomas 0.Mahaffey James A.Enck Walter J.Magdziarz . Joseph A.Strach Michael G.Mackey • BURNIDGE CASSELL ASSOCIATES It is expected that approximately 4 million cubic yards of"over-burden"fill will be available to grade these areas of the park. The most logical procedure to develop grading plans for all areas is to dispense the total amount of available in the most appropriate manner to each area. It is not only important to have grading plans for each area of the park, but it is important to coordinate all the plans so the total available fill will be used in the best manner. In previous discussions with the City, the P.A.R.C. and Mr. Melahn, it was felt that the best way to pay for this design service, and any other design service required, is to have Mr. Melahn "front" the costs for such services and then credit him that amount to be discounted from the limestone sale royalties, due to the City. We recently sent Mr. Melahn a breakdown of the expected cost for providing grading plans for the soccer fields. A copy of this letter, and an estimate for our land surveying services, are attached for your review. At Mr. Melahn's request we are asking your concurrence of this procedure. Mr. Melahn would like us to start our work on the grading plans immediately after the City Council approval, assuming this is the case. We are excited to be part of the Sports Complex Development and hope to see the soccer fields ready to use soon. We will be contacting you soon after receiving this letter so that we can hear your response prior to the Council meeting. Sincerely, B RNIDGE, CASSELL AND ASSOCIATES, INC. harles H. Bur dge, AIA Paul V. Bednar, Associate 91075/L0416931 cc: Bill Melahn Greg Bayor BURNIDGE CASSELL ASSOCIATES April 7, 1993 Mr. Bill Melahn Road Materials Corp. 602 South Main Street Algonquin, IL 60102 • Dear Bill: I have developed a cost estimate to complete the working drawings for grading the • soccer field area. Included within this set of drawings are the grading plans, erosion control plans, and staking plans. The hours spent on this project will be allotted to drafting the Base Plan, Erosion Plan and Staking Plan, studies of various ways to grade the site, calculations of the required earth fill, meeting with yourself and Greg Bayor (and possibly with P.A.R.C. Commission) to review the plans, revising the drawings as necessary and working with a Civil Engineer to gather their initial input. • The fee will be in the range of$11,000 - $13,000 depending upon the actual hours spent on the project. The costs for necessary surveying will be an extra, as will reimbursable costs. A number of assumptions are made to arrive at this fee. They are listed as follows: 1) An aerial topographic photo, dated 1973, exists for this area, however, some of the grades should be verified by a surveyor, in the field. A surveyor should also get spot elevations all along the east edge of the existing softball fields as well as the road and parking lot. Additional field surveying may also be necessary to locate landmarks for which to co-ordinate grades. • 2) These drawings will not include irrigation plans, seeding, landscaping plans, site details, field layouts, structure design, or road/parking design. Engineering will not be part of these drawings. r ARCHITECTURE • LAND PLANNING • LANDSCAPE ARCHITECTURE • ARCHITECTURAL INTERIORS 2425 ROYAL BOULEVARD • ELGIN, ILLINOIS 60123 • PHONE 708-695-5840 • FAX 708-695-6579 Charles H Burnidge Richard D.Siegler Augusto L.Leonardo Preston J.Bussard Edward A.Brown Charles W.Cassell Henry F.Pittner Richard C.McCarthy Carlos L.Santos Joel P.Dahlhauser Gerald K Bunting Daniel R Milano Steve M.Vacherlon Paul V.Bednar Thomas O.Mahaffey James A Enck Walter J.Magdziarz Joseph A.Strach Michael G.Mackey BURNIDGE CASSELL ASSOCIATES 3) It is not anticipated that an environmental assessment, an archaeological survey, or a wetland delineation will be required. However, the City of Elgin should make the final decision whether to pursue these issues any further. Cost estimates for these types of services, based on other projects in the past, are: Wetlands Delineation; $300 - $1,000 Archaeology; $1,000 -'$3,000 Environmental Assessment Phase 1; $1,000 - $3,000 If the City does decide to hire consultants to do any of these duties, then at the City's request, BCA could co-ordinate the efforts as an extra service on an • hourly basis. If the City decides not be pursue these issues and as a result the project is delayed by a regulatory agency for further review, then BCA may adjust their fees accordingly. I'm sure you realize that this proposal fee will ultimately be credited towards the mining royalties due to the City. This has been the opinion of the City up to this date in time. We would anticipate starting on these drawings as soon as you tell us to proceed or • •immediately after the approval of your mining special use, whichever you wish. • We are excited to be part of this project and hope to work with you soon. Sincerely, BURNIDGE, C SSELL AND ASSOCIATES, INC. Paul V. Bednar, Associate effeto,41,464) 541-7 Charles H. Burnidge, AIA PVB/CHB/dld cc: Greg Bayor, Director Parks and Recreation, City of Elgin 91075/L0406931 r Burnidge and Westphal, Inc. Professional Land Surveyors BURNIDGE, CASSELL & ASSOCIATES 2425 ROYAL BOULEVARD ELGIN, ILLINOIS 60123 ATTN: PAUL BEDNAR APRIL 9, 1993 RE: ELEVATIONS AT ELGIN SPORTS COMPLEX DEAR PAUL: OUR PROPOSAL IS OUTLINED AS FOLLOWS: 1) ESTABLISH BENCHMARK (USGS) A) CITY TOPOGRAPHY IS ON USGS DATUM 2) TIE COORDINATES INTO ESTABLISHED CONTROL A) TO RELATE TO BOUNDARY IF NEEDED 3) CHECK GROUND ELEVATIONS APPROXIMATELY 800 FEET SOUTH OF ROUTE 20 SOUTH FENCE LINE AT 100 FOOT +/- STATIONS AND APPROXIMATE RIGHT ANGLES FROM SOUTH RIGHT OF WAY FENCE LINE 4) CHECK GROUND ELEVATIONS APPROXIMATELY 1000 FEET EAST OF #3 ABOVE AT 100 FOOT +/- STATIONS FROM 400 FEET SOUTH OF AND APPROXIMATELY PARALLEL WITH SOUTH RIGHT OF WAY FENCE LINE ROUTE 20 5) GROUND SHOTS AT 100 FOOT +/- STATIONS AROUND NORTHEAST DIAMOND STARTING AT SOUTHEAST CORNER FENCE LINE FOR 300 FEET NORTHERLY INCLUDING BOTTOM OF SLOPE ADJACENT TO FIELD; ALSO SAME FOR DIAMOND DIRECTLY SOUTH OF NORTHEAST DIAMOND, EXCEPT SOUTHERLY OF NORTHEAST CORNER OF DIAMOND BOTH INCLUDING LIGHT POLES WITHIN SAME AREA 6) LOCATION AND INVERT ELEVATION OF CULVERT ON SOUTH SIDE OF ROUTE 20 AT LOW AREA 400 FEET +/- EAST OF DIAMONDS 7) WE WILL LOCATE 5 POWER POLES ALONG ROUTE 20, AS SHOWN ON CITY OF ELGIN TOPOGRAPHY DATED 1973, TO OVERLAY TOPOGRAPHY FOR CHECKS r 163 N. Edison Avenue • Elgin, Illinois 60123 • 708-888-2610 • FAX 708-888-2629 ' t Burnidge and Westphal, Inc. Professional Land Surveyors BURNIDGE, CASSELL & ASSOCIATES APRIL 9, 1993 PAGE TWO 8) CHECK ELEVATIONS WILL BE FROM TOTAL STATION INSTRUMENT 9) WILL FURNISH A WORK DRAWING PLOT FOR OVERLAYING TOPOGRAPHY ALONG WITH POINT NUMBERS AND ELEVATIONS OF SHOT POINTS OUR FEE FOR THE ABOVE IS $700.00. A CERTIFICATE OF INSURANCE WILL BE FURNISHED UPON REQUEST. THANK YOU FOR THE OPPORTUNITY TO SUBMIT THIS PROPOSAL. IF YOU SHOULD HAVE ANY QUESTIONS, PLEASE FEEL FREE TO CALL. BURNIDGE AND WESTPHAL, INC. HAROLD C WESTPHAL, JR. VICE PRESIDENT IF ACCEPT= P ' - "-" • F. SIGNED COPY. BY: _ . v DATE: /4, ,y (7 7 ) ' 163 N. Edison Avenue • Elgin.Illinois 60123 • 708-888-2610 • FAX: 708-888-2629