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HomeMy WebLinkAbout92-0212 Elgin Proud and Beautiful RESOLUTION AUTHORIZING EXECUTION OF A PURCHASE OF SERVICE AGREEMENT WITH ELGIN PROUD AND BEAUTIFUL, INC. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum, City . Clerk, be and are hereby authorized and directed to execute a Purchase of Service Agreement on behalf of the City of Elgin with Elgin Proud and Beautiful, Inc. for recycling activities, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: February 12, 1992 Adopted: February 12, 1992 Omnibus Vote: Yeas 7 Nays 0 Recorded: Attest: s/_ Dolonna Mecum Dolonna Mecum, City Clerk y w PURCHASE OF SERVICE AGREEMENT CITY OF ELGIN, ILLINOIS/ELGIN PROUD AND BEAUTIFUL, INC. 1 . On this �ay of ��c� 1992 , the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as "City" ) , and Elgin Proud and Beautiful, Inc. (hereinafter referred to as "EPB" ) , in consideration of the mutually agreed upon covenants contained herein, and for other good and valu- able consideration the sufficiency of which is hereby acknowl- edged, do hereby enter into this agreement for the purchase of certain services, as stipulated below. 2 . City hereby agrees to pay to EPB the sum of $4 , 000 . 3 . EPB hereby agrees to provide the following services on or before December 31, 1992 : A. Conduct at least one teachers ' workshop and provide curricula on anti-littering and recy- cling. B. Publish an EPB newsletter containing newswor- thy articles on recycling and litter preven- tion. C. Help promote backyard composting and yardwaste disposal plans relative to grass clippings . D. Provide information to businesses and indus- try on recycling opportunities . E. Coordinate efforts of other service organiza- tions relative to littering, recycling and clean-up activities . F. Consider a seminar on multi-family recycling programs . G. Continue "Captain Clean-up Talks Trash" arti- cles in Elgin Spirit. H. Contact the Board of Realtors for support of EPB. I . Perform recycling demonstrations ) in class- room(s) and/or at organizational meeting(s) . J. Consider a Clean Builder Program. K. Evaluate the concept of an Adopt-A-Highway Program. i L. Co-sponsor an Earth Day activity with Envi- ronmental Council . M. Conduct a paint exchange day with NHS. N. Prepare for ' 92 and ' 93 Expo booth and con- test. 0. Provide a booth at ECC Fun Fair and NHS Neighbor' s Night. P. Provide Girl Scout training on recycling. Q. Schedule speaking engagements by the Execu- tive Coordinator on recycling and littering at various meetings and/or in classrooms . R. Sponsor a local clean-up activity. Failure to perform the above services to the reasonable satis- faction of the Mayor of City shall result in a termination of this agreement and the refund of the $4, 000 consideration, (plus reasonable costs and attorney' s fees, in the event City is required to litigate to retrieve said funds) as and for liq- uidated damages . ELGIN PROUD AND BEAUTIFUL, INC BY Marti Jernberg Executive Coordinator CITY OF ELGIN, a municipal corporation By - Mayor Attest: City Clerk MDM0089 .A/TEXT071/MEMOTOCN.0 ni In Agenda Item No . January 13, 1992 MEMORANDUM TO: Mayor and Members of the City Council FROM: City Manager SUBJECT: Purchase of Service Agreement With Elgin Proud and Beautiful, Inc. PURPOSE: The intent of this memo is to provide details on the subject agreement for approval . • BACKGROUND: The City of Elgin contributed funds to Elgin Proud and Beautiful (EPB) for several years through the Public Works budget. This year funds are again available through the Boards and Commissions section of the budget. We wish to structure this- payment as a Purchase of Service Agreement and have attached a copy of same which outlines a list of proposed EPB activities which we believe will assist the City during the coming year. We understand several of the services listed in this agreement are dependant upon grant funds being received by EPB. FINANCIAL IMPACT: The contribution to EPB by the City as budg- eted in 1992 .amounts to $4,000 . RECOMMENDATION: It is recommended that the Purchase of Service Agreement with Elgin Proud and Beautiful, Inc. be approved. i Larr ice, City Manager LLR:GWM:mg • Attachment MDM0089/TEXT071/MEMOTOCN.0 TELEPHONE 708/695-6500 in FAX 708/931-5610 FAX HEARING IMPAIRED TDD 708/931-5616 v3� h_-_° CITY OF ELGIN 150 DEXTER COURT ELGIN, ILLINOIS 60120-5555 (f September 24, 1992 MEMORANDUM TO: Mayor and Members of the City Council FROM: City Manager SUBJECT: Elgin Proud and Beautiful, Inc. PURPOSE: The intent herein is to advise the City Council as to the status of the subject volunteer organization. BACKGROUND: Five years ago Elgin Proud and Beautiful (EPB) was formed by a group of volunteers as an affiliate of the national Keep America Beautiful Program. EPB has functioned primarily on funds donated from the private sector. However, both the City and Elgin Wayne Disposal have made significant financial contributions each year. One part-time employee (Executive Coordinator Marti Jernberg) is paid from the EPB budget. EPB established a Finance Committee which solicited contri- butions each year. Letters were mailed along with the EPB pamphlet and newsletter. Follow-up phone calls were made where appropriate. Contributions to this volunteer, not-for-profit organization are down in 192 to the extent that there are insuf- ficient funds available to pay the one part-time salary beyond the month of September. EPB has been successful since initial conception in secur- ing four grants through the State of Illinois which required matching funds by EPB. However, grant funds from the State are diminishing and cannot be relied upon. FINANCIAL IMPACT: The City budgeted and paid $4,000 to EPB earlier this year. Elgin Wayne contributed $6,400 which in- cludes $1,400 recently to meet payroll needs through Septem- ber. The Chamber of Commerce has contributed office space and secretarial support at no charge. The ' 92 EPB budget amounted to $26,350, of which $16,740 was payroll expense. Income in the form of contributions total- ling $18,560 was necessary to operate the entire year. To date, contributions amount to $12,070, resulting in the short fall. Printed on recycled paper