The URL can be used to link to this page

Home My WebLink About91-0612 IDOT (2) RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR MAINTENANCE OF STREETS WITH THE ILLINOIS DEPARTMENT OF TRANSPORTATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that George VanDeVoorde, Mayor, and Dolonna Mecum, City Clerk, be and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with the Illinois Department of Transportation for the maintenance of streets for the period July 1, 1991 through June 30, 1992, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: June 12, 1991 Adopted: June 12, 1991 Vote: Yeas 6 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk V. 0 o , Illinois Department of Transportation Division of Highways/District 1 201 West Center Court/Schaumburg, Illinois/60196-1096 August 22 , 1991 Mr . Melford Dahl , Acting Director City of Elgin 150 Dexter Court Elgin, IL 60120 Dear Mr . Dahl : You will find enclosed a copy of the executed Municipal Maintenance Agreement for Fiscal Year 1992 covering the period July 1 , 1991 , through June 30 , 1992 . Please retain this copy for your files . If you should have any questions in regard to this agreement, please contact Mr . Robert J . Holub at ( 708 ) 705-4163 . Very truly yours , James C. Slifer , P. E. District Engineer A.) B y: c)aa.4,1--- ,._ , Robert J . Holub Maintenance Support Manager RJH/pg Attachment i tf, .(jam;f, 7 rc 'il- c,..,,q1 ',,V:7--PC moi? y 'i it a IiI,i li UF EL G DEPT, Illinois Department Agreement for Maintenance of Transportation of Municipal Streets THIS AGREEMENT, made and entered into this 12TH day of June A.D. 19 91 , by and between the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as the "Department" and the City of Elgin, a municipal corporation organized and existing under and by virtue of the laws of the State of Illinois, hereinafter referred to as the "Corporation". WITNESSu2H, that for and in consideration of the covenants hereinafter mentioned, the Corporation agrees to operate and maintain for the period beginning July 1, 1991, and ending June 30, 1992, in a manner satisfactory to the Department, portions of certain streets being used as extensions or parts of State highways lying within the boundaries of the Corporation. It is understood and agreed that this agreement may, in the discretion of the Department, be extended to cover the twelve month period ending June 30, 1993, under the same terms, conditions and amounts stipulated herein, subject to an adequate appropriation being enacted by the General Assembly, unless the Corporation gives written notice to the Department of termination. Such extension shall be accomplished by a letter from the Department to the Corporation. The Department reserves the right to amend this agreement at the time of the extension by adjusting the inflation factor used to determine the rates of compensation by application of the most recent Federal Highway Administration's "Highway Maintenance and Operations Cost Trend Index." It is further understood that the terms of this agreement may be adjusted by addendum during the agreement's tenure to compensate for the addition or deduction of lane miles of streets to be maintained. Such addendum shall be approved and signed by both parties. Operation and maintenance includes but is not limited to all routine surface and pothole repairs, temporary full-depth patches, expansion bump removal on bituminous surfaces, crack and joint sealing, cleaning and litter pickup, snow and ice control and all other routine operational services. Median maintenance, when applicable, shall consist of sweeping, litter pickup, mowing, and routine surface repairs. The Corporation agrees to operate and maintain the streets covered by this agreement in the best interests of the people of the State of Illinois. The portions of streets to be maintained are described on the Computation Sheet (Form Mai. 411) attached hereto and made a part hereof. The Corporation agrees to permit no cuts or openings in the curbs or pavements of the streets covered by this agreement without the written approval of the Department. Pavement cuts, curb openings, utility frames and municipal frames and grates or covers disturbed by settlement, construction or repair under permit are to be restored, repaired, adjusted and maintained by the utility owner or permit holder to the satisfaction of the Department at no expense to the State. The Corporation agrees that, except in extreme emergencies, •it will not undertake or authorize repairs not covered by this agreement, at the expense of the State, without securing the approval of the Department. The Department, in contracting with the Corporation for the maintenance and operation of the effected streets has curtailed procurement of tools, equipment and personnel. Reversion to maintenance by State forces could entail time-consuming reallocation of resources. The Corporation therefore agrees that it will not terminate this agreement nor refuse to enter into subsequent agreements without giving the Department written notice at least 90 days prior to such termination. If the Corporation gives the Department written notice of intent to enter into no future agreements, the current agreement will remain in force for 90 days from the receipt of such notice or until the termination date of the current agreement, whichever date is the later. The Department may, at its discretion, release the Corporation from the agreement before the expiration of the 90 days required by the above stipulation. -2- In consideration of the satisfactory maintenance and operation of streets covered by this agreement, the Department will pay the Corporation a total sum of Fourty-nine Thousand, Five Hundred Sixty-nine and 00/100 dollars ($49,569.00), for the twelve month period covered by the agreement, payable as described below. On or about March 31, June 30, September 30, and December 31, of each year, subject to an inspection by the Department, the Department will authorize the Corporation to invoice the Department in an amount equal to approximately one-fourth of the total annual allowance stated above. State of Illinois City (or Village) of Department of Transportation CITY OF ELGIN BY !/��'�/��i, 2 �7C" i By e .A+tLi../'"r M for or President Dir for of Highways Attest: City (or Village) Clerk (Seal) STATE OF ILLINOIS Page 1 of 5 DEPARTMENT OF TRANSPORTATION District No. 1 City of Elgin COMPUTATION SHEET - MUNICIPAL MAINTENANCE For the Period beginning July 1, 1991, ending June 30, 1992 INTERSECTING STREETS PORTIONS UNDER AGREEMENT MAINT. ALLOWANCE Total Built No. Length Lane Adt/ Rate Adj. Route Section Street Name From To Width By Width Lanes Locations In Ft. Miles Lane Source Ln/Mi Factor Subtotals ILL 31 R-RB-72 State River Rd Tyler 1@28 S-M 2-28' 4 Adj. to 500 .38 5250 C'88 605 2.92 671.31 1@42 Median ILL 31 R-R State Tyler CMSTP&P RR 2@24 S 2-24' 4 Full 2069 1.57 5250 C'88 605 2.92 2,773.56 Roadway ILL 31 R-VB State @CMSTP&P RR 2@26 S 2-26' 4 Full 244 .18 5250 C'88 605 2.92 317.99 Roadway ILL 31 1972- State CMSTP&P RR 257' N of 48V S 24' 2 Center 569 .22 10500 C'88 710 2.92 456.10 25BRS Frazier ILL 31 1972- State 257' N of 437' S of 48'V S 24' 2 Center 694 .26 10500 C'88 710 2.92 539.03 25BRS Frazier Frazier ILL 31 1972- State 437' S of Wing 48' S 24' 2 Center 2317 .88 10500 C'88 710 2.92 1,824.42 25BRS Frazier ILL 31 1972- State @ Wing 2@22' S 2@22' 4 Full 290 .22 5250 C'88 605 2.92 388.65 25BRS Roadway ILL 31 1972- State Wing 971' S of 56'V S 2@22' 4 Adj. to 849 .64 5250 C'88 605 2.92 1,130.62 25BRS Wing Median ILL 31 1972- State 971' S of Highland 48' S 44' 4 Adj. to 2306 1.75 5250 C'88 605 2.92 3,091.55 25BRS Wing Median ILL 31 1972- State Highland Chicago 62'91' S 2@22' 4 Adj. to 406 .31 5250 C'88 605 2.92 547.65 25BRS V Median PAGE TOTAL $11,740.88 SPATE OF ILLINOIS Page 2 of 5 DEPARTMENT OF TRANSPORTATION District No. 1 City of Elgin COMPUTATION SHEET - MUNICIPAL MAINTENANCE For the Period beginning July 1, 1991, ending June 30, 1992 INTERSECTING STREETS PORTIONS UNDER AGREEMENT MAINT. ALLOWANCE Total Built No. Length Lane Adt/ Rate Adj. Route Section Street Name From To Width By Width Lanes Locations In Ft. Miles Lane Source Ln/Mi Factor Subtotals ILL 31 1972- State Chicago Walnut 38'V S 24' 2 Center 2824 1.07 10500 C'88 710 2.92 2,218.32 - 25BRS ILL 31 1972- State Walnut Washburn 42' S 24' 2 Center 674 .26 10500 C'88 710 2.92 539.03 25BRS ILL 31 1972- State Washburn Adams 42' S 24' 2 Center 1800 .68 10500 C'88 710 2.92 1,409.78 25BRS ILL 31 8R-HB-3 State Adams US 20 2@24 S 2-24' 4 Full 520 .39 5250 C'88 605 2.92 688.97 Roadway ILL 31 E-1WRS State @ US 20 2@21 S 2-21' 4 Full 1055 .80 5250 C'88 605 2.92 1,413.28 Roadway . ILL 31 E-1WRS State US 20 South Corp. 40' S 40' 4 Full 2377 1.80 5250 C'88 605 2.92 3,179.88 Limits Roadway MEDIAN R-RB-'72 State River Rd. CMSTP&P RR 4'V 2750 .52 Curb Median 330 2.92 501.07 ILL 31 & R-R MEDIAN 1972- State @ Wing 4'V 290 .06 Curb Median 330 2.92 57.82 ILL 31 125BRS MEDIAN 1972- State Highland Chicago 10'V 59 .11 Curb Median 330 2.92 106.00 ILL 31 125BRS MEDIAN ILL 31 8R-4B-3 State @ US 20 4'V 520 .10 Curb Median 330 2.92 96.36 PAGE TOTAL $10,210.51 STATE OF ILLINOIS Page 3 of 5 DEPARTMENT OF TRANSPORTATION District No. 1 City of Elgin COMPUTATION SHEET - MUNICIPAL MAINTENANCE For the Period beginning July 1, 1991, ending June 30, 1992 INTERSECTING STREETS PORTIONS UNDER AGREEMENT MAINT. ALLOWANCE Total Built No. Length Lane Adt/ Rate Adj. touts Section Street Name From To Width By Width Lanes Locations In Ft. Miles Lane Source Ln/Mi Factor Subtotals . ILL 25 54WRS-4 Dundee Brant Tollway 2@24' S 2@24 4 Full 1038 .79 3663 C'88 533 2.92 1,229.52 . Roadway ILL 25 N-6-1 Dundee @ Tollway 2@27' T 2@27' 4 Full 250 .19 3663 C'88 533 2.92 295.71 Roadway ILL 25 N-6-A Dundee Tollway Parkway 2@24' T 2@24' 4 Full 999 .76 3663 C'88 533 2.92 1,182.83 Roadway ILL 25 54WRS-2 Dundee Parkway Ford 2@24' S 2-24' 4 Full 1597 1.21 3663 C'88 533 2.92 1,883.20 Roadway ILL 25 54WRS-3 Dundee Ford Ludlow 2@24' S 2-24' 4 Full 640 .48 3663 C'88 533 2.92 747.05 Roadway ILL 25 54WRS-3 Dundee Ludlow Congdon 2@24' S 2-24' 4 Full 375 .28 3663 C'88 533 2.92 435.78 1@l3' Roadway ILL 25 54WRS-3 Dundee Congdon Page 42'V S 24' 4 Center 1084 .41 3663 C'88 533 2.92 638.11 ILL 25 54WRS-3 Page Dundee Liberty 30'V S 30'V 2 Full 542 .21 7325 C'88 647 2.92 396.74 Roadway ILL 25 54WRS-3 Liberty Congdon Keep 1@13 S 24' 2 E. Side 278 .11 7325 C'88 647 2.92 207.82 1@24' ILL 25 HB270 Liberty Keep Page 39 M 24' 2 E. Side 583 .22 7325 C'88 647 2.92 415.63 PAGE SAL $7,432.39 STATE OF ILLINOIS Page 4 of 5 DEPARTMENT OF TRANSPORTATION District No. 1 City of Elgin COMPUTATION SHEET - MUNICIPAL MAINTENANCE For the Period beginning July 1, 1991, ending June 30, 1992 - INTERSECTING STREETS PORTIONS UNDER AGREEMENT MAINT. ALLOWANCE Total Built No. Length Lane Adt/ Rate Adj. toute Section Street Name From To Width By Width Lanes Locations In Ft. Miles Lane Source Ln/Mi Factor Subtotals • ILL 25 54WRS-3 Liberty Page Slade 16'V S 16'V 1 Full 280 .05 7325 C'88 647 2.92 94.46 Roadway ILL 25 HB270 Liberty Slade Summit 36' M 20' 2 Center 2553 .97 7325 C'88 647 2.92 1,832.56 ILL 25 57CS Liberty Summit Ann 36' M 20' 2 Center 1082 .41 7325 C'88 647 2.92 774.59 ILL 25 HB270 Liberty Ann Forest 36-39 M 20' 2 Center 1680 .64 7325 C'88 647 2.92 1,209.11 ILL 25 10CS Liberty Forest Chicago 39' M 20' 2 Center 792 .30 7325 C'88 647 2.92 566.77 ILL 25 HB270 Liberty Chicago Bluff City 36' M 20' 2 Center 6433 2.44 7325 C'88 647 2.92 4,609.75 ILL 25 40CS Bluff City Liberty St. Charles 58' M 2-10' 2 Adj. to 264 .10 2605 C'84 480 2.92 140.16 Median ILL 25 28CS St. Charles Bluff City Hammond 38' M 20' 2 Center 1320 .50 5210 C'84 604 2.92 881.84 MEDIAN ILL 25 54WRS-4 Dundee I-90 Brant 4' 825 .16 Curb Median 330 2.92 154.18 MEDIAN ILL 25 N-6-A Dundee Trout Park I-90 4' 1240 .23 Curb Median 330 2.92 221.63 MEDIAN ILL 25 54WRS-2 Dundee Ford Parkway 4' 1110 .21 Curb Median 330 2.92 202.36 MEDIAN ILL 25 54WRS-3 Dundee Ford Congdon 4' 830 .16 Curb Median 330 2.92 154.18 PAGE TOTAL $10,841.59 STATE OF ILLINOIS Page 5 of 5 DEPARTMENT OF TRANSPORTATION District No. 1 City of Elgin • COMPUTATION SHEET - MUNICIPAL MAINTENANCE For the Period beginning July 1, 1991, ending June 30, 1992 INTERSECTING STREETS PORTIONS UNDER AGREEMENT MAINr. ALLOWANCE Total Built No. Length Lane Adt/ Rate Adj. Route Section Street Name From To Width By Width Lanes Locations In Ft. Miles Lane Source Ln/Mi Factor Subtotals • ILL 19 10CS Chicago Liberty Willard 40' M 20' 2 Center 2117 .80 7950 C'84 659 2.92 1,539.42 SA 131 0111 Chicago- Willard Lovelle 20' C 20' 2 Full 6930 2.63 7950 C'84 659 2.92 5,060.86 Elgin Roadway ILL 58 1977- Summit Preston Liberty 56' S 2@22' 4 Adj. to 695 0.53 3388 C'84 519 2.92 803.20 031N Median ILL 58 580RS Summit Cook County Preston 40'V S 40' 4 Center 1075 .81 3388 C'84 519 2.92 1,227.54 . Line - ILL 58 580RS Summit Animal Hosp. Cook County 40' S 40' 4 Full 621 .47 3388 C'84 519 2.92 712.28 Line Roadway PAGE TOTAL $9,343.30 • . AGREEMENT TOTAL $49,569.00