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HomeMy WebLinkAbout90-0822 U-46 School Liaison • RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH SCHOOL DISTRICT U-46 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Larry L. Rice, City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with School District U-46 for the operation of a School Officer Liaison Program for the 1990 - 1991 school year, a copy of which is attached hereto and made a part hereof by reference. s/ George VanDeVoorde George VanDeVoorde, Mayor Presented: August 22, 1990 Adopted: August 22, 1990 Vote: Yeas 7 Nays 0 Recorded: Attest: s/ Dolonna Mecum Dolonna Mecum, City Clerk AGREEMENT BETWEEN SCHOOL DISTRICT U-46 AND THE CITY OF ELGIN EXTENDING THE SCHOOL LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1990-91 For and in consideration of the mutual promises, convenants, and condition contained herein, the City of Elgin, hereafter referred to as the City and School District U-46, hereafter referred to as the District agree to establish and operate a School Liaison Officer Program for the up-coming school calendar year of 1990-91 and covering those days of the calendar year when school is officially in session as follows: 1) Program There is hereby established the School Liaison Officer (SLO) program. Generally this program involves the assignment of a City of Elgin police officer to Larkin High and Elgin High School. The base salary including fringe benefits for the assigned officers shall be provided for by the City in total with the exception of any and all overtime expenses incurred as a direct result of the SLO program which will be paid by the District at the existing officer's particular rate. Although the officers shall remain the employees of the City of Elgin, upon assignment such officers shall work with and be under the general direction of District staff and shall establish and operate such pro- grams and activities as is consistent with the intent of this program. Essentially, the program involves the assignment of a sworn police officer to a specific school. Although remaining an employee of the City, the responsibility for direction and supervision of the officer when assigned to school duties, shifts from the department to the identified school's administrator and/or staff. The SLO works right in the school as a member of the school's guidance team and serves many of the roles associated with a dean's assistant. In addition to normal school duties, the SLO attends specified extra- curricular activites of the school at the school administration's direction. These activities involve but may not be limited to athletic events and school sponsored dances. The scope of the SLO is basically unlimited, except in the area of counseling. Although certain levels of counseling are a part of the SLO's duties, serious counseling needs are referred to the school's professional staff. As a member of the police department, the SLO conducts original inves- tigation of all criminal and quasi-criminal acts which occur during the regular school day and would heretofore have necessitated the dispatch of a patrol unit. The officer's presence prompts rapid and positive responses to all calls for service. In addition to conducting original investigation, the SLO is assigned cases for follow-up through the Major Investigations Division, specifically the Juvenile Bureau. The criteria for assignment is essentially the offender or victim's school assignment: time, date, and offense is secondary. These cases would SLO Program Page 2 involve a myriad of acts committed after school hours and/or on week-ends. The SLO will be responsible for conducting such investigations in conjunc- tion with other school responsibilities, within reason. The school calendar is one hundred and seventy-five (175) days. During extended school breaks and during the summer months of June - July - August, the SLO will be assigned in the department as operationally necessary and directed by the Chief of Police. 2) Duties The duties of the SLO may include but are not limited to the following: A. Promote rapport between police officers and students in the high school. B. Promote a working relationship with school counselors. C. Promote working relationship with other police counselors within the U-46 School District. D. Meet periodically with building and district administration to discuss and evaluate police counselor activities. E. Make presentations to students, parents, and staff members on law and law enforcement, safety, and good citizenship. F. Refer troubled students to proper professional help within the student services division of the school. G. Plan preventive substance abuse programs. H. Work with parents of runaway students. I. Counsel students who are established juvenile offenders. J. Assist school officials in the enforcement of truancy laws. K. Represent the high school, along with the Dean, on any criminal, misdemeanor, or traffic court action involving students. L. Work beyond regular scheduled hours when required to successfully complete an assignment or case. M. File appropriate case reports with the respective municipal police department. N. Protect school, staff, and students from violations of the law. SLO Program Page 3 0. Assist with traffic control. P. Check unauthorized personnel in and around the school. Q. Assist the administration with crowd and vehicle control at special events and coordinate additional help if needed. R. Receive police referrals involving students. S. Maintain a record of daily activities. T. Perform police duties as assigned by the police department during the periods when school is in session, so long as such activities do not interfere with student's curriculum schedule. U. Perform other duties as specified by the Assistant Principal. 3) Staffing The program shall consist of the City assigning one (1) officer to Larkin High School and one (1) officer to Elgin High School to act as the SLO for the respective schools. The SLO will begin his or her duties on the first day of school and continue each day that school is in session until the last day of classes. This is expected to be 175 days. 4) Salary and Other Related Costs The salary (to include the fringe benefit package) of the two (2) School Liaison Officers shall be shared between the City of Elgin and School District U-46 as identified on Exhibit A of this agreement to cover the school year of 1990-91 . Any overtime expenses, necessitated by District scheduling requirements and in conjunction with the SLO's duties shall be paid for in total by the District at the officer's existing overtime rate as established by the City through contractual agreements. These overtime hours may be to compensate the officer' s attendance at school dances, athletic events, or other school related extra-curricular activities, as the District wishes to schedule. The City will calculate these overtime costs as approved by the District and submitted by the officers, and shall then bill the District for total refund of the overtime costs incurred. Billing shall occur twice per year at the end of each semester period. Additionally, the District shall, as part of the SLO program main- tenance, provide the office work space, telephone, and other related SLO Program Page 4 commodities as previously contributed, plus personal vehicle expenses incurred for school business at the rate established and scheduled, see Exhibit A attached. 5) Term This agreement may be terminated by either party at any time. WHEREFORE the parties have caused their signatures and seals to be affixed hereto this LC iti. day of /b, Nis--- , 1990. CITY OF ELGIN } by 11.114PPY Rice„ City Manager SCHOOL DISTRICT U-46 yy by L) , Exhibit A 1990-91 School Liaision Officer Program Two (2) officers, placed one (1) in each senior high facility, beginning with the first day of school and ending the last day of school for the 1990-91 school term. Personnel Costs Salary & Fringe Benefits Total salary and benefits, based on 71% or 185d of the officer's total year. $75,918 1990 City of Elgin Share (estimated) $13,497 District U-46 Share (exact contribution) 22,775 $36,272 1991 City of Elgin Share (estimated) $16,871 District U-46 Share (exact contribution) 22,775 $39,646 Total 1990-91 City of Elgin Share (estimated) $30,368 40% District U-46 Share (exact contribution) 45,550 60% $75,918 Overtime Costs All overtime costs, associated with the SLO program and incurred as a result of extra curricular activities shall be paid for by the District at the existing overtime rate for the officer. Overtime, incurred by the officer during the school calendar year and as a result of criminal or quasi-criminal investigations, shall be paid for by the City through normal payroll channels and procedures. Note: Costs estimated on the previous year usage of $3,458 for both officers. City of Elgin Share -0- District U-46 $3,592 (est. on previous year usage of 133 hrs. at projected $27.01) Capital Expenditures None estimated nor scheduled in 1990-91. Vehicle Expenditures The District is to continue its financial support of the personal use vehicle agreement as established in the 1987-88 program at $.25 mile or the prevailing rate as exists in the District at the time of program initiation in 1990-91. Office/Commodities The District will provide office space, telephone, and other commodities in support of the SLO Program. Elm, , _ Agenda Item No. 11?'1.11..!:•!/:1 li licir August 8, 1990 TO: Mayor and City Council FROM: Mr. Larry Rice, City Manager SUBJECT: School Liaison Officer Program PURPOSE: Authority to renegotiate a contract between District U-46 and the City for purpose of maintaining the School Liaison Officer Program for 1990-91 . BACKGROUND: Early in 1987, the City of Elgin and School District U-46 entered into an agreement which place police department youth officers at Larkin and Elgin High Schools to deal with police and associated problems. The cost r of the program was to be equally shared between the City and the school district. In late 1987, financial difficulties caused the District to discontinue a number of programs. The School Liaison Program was one of those programs. During the school year 1988-1989, the City funded the program with the school district picking up school related overtime of the officers. During 1989-90, District U-46 again became a funding partner. District U-46 contributed a higher share to the program than the City in an effort to deplete the costs incurred as a result of their absence in the 1988-89 year - approximately $33,500. Again in 1990-91, it is proposed that an increased level on the District 's part be made to further deplete those costs. It is anticipated that the total loss experienced by the City will be made up during the 1991-92 calendar year and after that, an equal funding split can be established. FINANCIAL IMPACT: The total projected cost to place two (2) Senior Patrol Officers in the schools as planned is calculated to be $75,918. Of that amount, District U-46 would contribute 60% of the total or $45,550. Overall cost projections by City fiscal periods is provided in table. r School Liaison Officers Program Page 2 45 Projected Cost for School Calendar Year $75,918 City Share FY90 $13,497 U-46 Contribution FY90 22,775 (applied to FY90) $36,272 City Share FY91 $16,871 U-46 22,775 (applied to FY91) Total City Share $30,368 *Total U-46 Share 45,550 $75,918 * Emphasis - Tentative figures based on preliminary discussions with U-46 representatives. RECOMMENDATION: Staff recommends the School Liaison Program be continued with shared funding on the of U-46 and the City of Elgin. 410( .rry L. Ri City Manager LLR:mf July 13 , 1990 r MEMORANDUM TO: Chief Gruber 01./t FROM: Deputy Chief Isom SUBJECT : School Liaison Officer Program Background : We began our School Liaison Officer Program in 1987- 88 , and at that time District U- 46 was a contributing partner in the overall funding of the program . During the school calendar year of 1988- 89 , the District found itself in financially difficult times and could not contribute a share to the program. The City , seeing the program as effective and useful , funded the entire cost of the program . District U-46 was advised that should they again become a funding partner ," that the loss experienced should be made up through an increased percent of • • the funding levels each partner contributed . In 1989- 90 , District U- 46 again became a partner and contributed 55 . 5% of the costs . This made up a portion of the previous loss . It is anticipated that they will again be a sharing partner in 1990- 91 and their contribution level will be 60% - again deprec: ialing the loss experienced . Exhibit A of the Contract attached demonstrates this funding split . I have estimated that the City ' s loss during the 1988- 89 period was approximately $33 , 500 - one-half of the total projected costs for two ( 2 ) officers during the school calendar year . Through the increased contribution of 1989- 90 ($8 , 195) over the City ' s share ; plus , the projected ($ 15 , 182 ) increase of 1990- 91 , the District will have reduced this loss substantially. The remaining loss can be depleted in 1991- 92 through percentage splitting and after that , future years can be divided equally as desired originally. I have briefly discussed new funding levels with Dr . Marvin Feinberg of U- 46 and will be meeting with him soon in an attempt to finalize our figures . I believe that a tentative agreement can be reached pending Dr . Wiggalls and the School Board ' s approval . I have provided for your review , a cost estimate for one ( 1 ) officer ' s time and further calculations involving the placement of two ( 2 ) officers in the schools for 1990- 91 . Once Dr . Feinberg and I have met , the final touches can be put in place and the contract finalized . U-46 School Liaison Officer Program Personnel Cost Analysis Page 2 • -4:Y - 1990/91 • _ Personnel Cost Analysis U- 46 Program One (1 ) Officer ' s Expense Regular Earnings : $ 12 , 624 4 months 1990 x $ 3156/m = 26 . 256 8 months 1991 x 3282/m = $38 , 880 $38 , 880 Holiday Additional Pay: $ 1 ,440 10d x $ 144 ( aver , of 90/91 hourly) = 88 + Benefits ( . 0613 ) $ 1 ,528 1 , 528 Police Pension (City contribution) . 1384 of salary 5 , 381 Life Insurance 58 • Unemployment Insurance 2 . 5 - first $9 ,000 w/max . • 225 • Medical Insurance (Hospitalization) $347 . 41/m x 12 4 , 169 Workmens Comprehensive Insurance . 0359 of salary 1 ,451 . Liability Insurance . 0254 of salary 1 ,026 Sick Leave Occurrence Program Bonus 150 YMCA Contribution 96 Uniform Allowance 500 SALARY AND BENEFITS $53 ,464 Overtime Pay (based on 1989/90 history) * $ 1 ,796 66 . 5 hours x $ 27 . 01 ( aver . hourly 90/91 ) 110 • Benefits ( . 0613 ) $ ]. , 906 *All overtime they authorized . U-46 School Liaison Officer Program Personnel Cost Analysis Page 3 • • Total Salary and Benefits for two ( 2) Senior Patrolmen for 90/91 - 12 month period - _. 4nf:' , not including overtime dollars as explained `- '. . 464 x. 2 = $ 106 , 928 School District U- 46 utilizes the officer ' s time for a total of 17S days of the 12 month period calculated plus they would contribute a portion of the 10 scheduled holidays . This equates to 71% of personnel time . Utilizing the U-46 personnel use percentage , personnel costs are calculated to be : 2 Officers 185d ( 71% of year) * * $75 , 918 A U-46 50% split of these costs is $37 , 959 ( one officer costs - $ 18 , 979 ) * Although School Uistrict U- 56 pays the entire total of overtire authorized for school activities (billed direct- ly) , these personnel costs would still have to be re- flected in the department ' s budget offset by a revenue • proiection . Utilizing the actual per hour overtime rate does not cover the estimated benefit costs incurred as a result of overtime earnings , however , this dollar figure is minimal given the entirety of salary and benefit costs . • ** 185 dys involves the 175 days of regularly scheduled school year , plus t1-.o 10 holic:ays . This represents 71% of the officers ' 20 day work year as originally agreed to i :: the first 1937/3 :_greement establishing cost sharing . DKI :mf • r AGREEMENT BETWEEN SCHOOL DISTRICT U-46 AND THE CITY OF ELGIN EXTENDING THE SCHOOL 410 LIAISON OFFICER PROGRAM FOR SCHOOL YEAR - 1990-91 • For and in consideration of the mutual promises, convenants, -and condition contained herein, the City of Elgin, hereafter referred to as the City and School District U-46, hereafter referred to as the District agree to establish and operate a School Liaison Officer Program for the up-coming school calendar year of 1990-91 and covering those days of the calendar year when school is officially in session as follows: 1) Program There is hereby established the School Liaison Officer (SLO) program. Generally this program involves the assignment of a City of Elgin police officer to Larkin High and Elgin High School. The base salary including fringe benefits for the assigned officers shall be provided for by the City in total with the exception of any and all overtime expenses incurred as a direct result of the SLO program which will be paid by the District at the existing officer's particular rate. Although the officers shall remain the employees of the City of Elgin, upon assignment such officers shall work with and be under the general • direction of District staff and shall establish and operate such pro- grams and activities as is consistent with the intent of this program. Essentially, the program involves the assignment of a sworn police 411 officer to a specific school. Although remaining an employee of the City, the responsibility for direction and supervision of the officer when assigned to school duties, shifts from the department to the identified school's administrator and/or staff. The SLO works right in the school as a member of the school's guidance team and serves many of the roles associated with a dean's assistant. In addition to normal school duties, the SLO attends specified extra- curricular activites of the school at the school administration's direction. These activities involve but may not be limited to athletic events and school sponsored dances. The scope of the SLO is basically unlimited, except in the area of counseling. Although certain levels of counseling are a part of the SLO's duties, serious counseling needs are referred to the school's professional staff. As a member of the police department, the SLO conducts original inves- tigation of all criminal and quasi-criminal acts which occur during the regular school day and would heretofore have necessitated. the dispatch of a patrol unit. The officer's presence prompts rapid and positive responses to all calls for service. In addition to conducting original investigation, the SLO is assigned cases for follow-up through the Major Investigations Division, specifically the Juvenile Bureau. The criteria for assignment is essentially the offender or victim's school assignment: time, date, and offense is secondary. These cases would SLO Program Page 2 involve a myriad of acts committed after school hours and/or-IMI-week-ends. The SLO will be responsible for conducting such investigation`:t conjunc- tion with other school responsibilities, within reason. The school calendar is one hundred and seventy-five (175) days. During extended school breaks and during the summer months of June - July - August, the SLO will be assigned in the department as operationally necessary and directed by the Chief of Police. 2) Duties The duties of the SLO may include but are not limited to the following: A. Promote rapport between police officers and students in the high school. B. Promote a working relationship with school counselors. C. Promote working relationship with other police counselors within the U-46 School District. D. Meet periodically with building and district administration to discuss and evaluate police counselor activit .es. E. Make presentations to students, rents, and staff members on law and law enforcement, safety, and good citizenship. F. Refer troubled students to proper professional help within the student services division of the school. G. Plan preventive substance abuse programs. H. Work with parents of runaway students. I. Counsel students who are established juvenile offenders. J. Assist school officials in the enforcement of truancy lays. K. Represent the high school, along with the Dean, on any criminal, misdemeanor, or traffic court action involving students. L. Work beyond regular scheduled hours when required to successfully complete an assignment or case. M. File appropriate case reports with the respective municipal police department . N. Protect school, staff, and students from violations of the law. r SLO Program Page 3 All 0. Assist with traffic control. P. Check unauthorized �_s. personnel in and around the schoolJ+y -; -' Q. Assist the administration with crowd and vehicle control at special events and coordinate additional help if needed. R. Receive police referrals involving students. S. Maintain a record of daily activities. T. Perform police duties as assigned by the police department during the periods when school is in session, so long as such activities do not interfere with student's curriculum schedule. U. Perform other duties as specified by the Assistant Principal. 3) Staffing The program shall consist of the City assigning one (1) officer to Larkin High School and one (1) officer to Elgin High School to act as the SLO for the respective schools. The SLO will begin his or her duties on the first day of school and continue each day that school is in session until the last day of classes. This is expected to be 175 41) days. 4) Salary and Other Related Costs The salary (to include the fringe benefit package) of the two (2) School Liaison Officers shall be shared between the City of Elgin and School District U-46 as identified on Exhibit A of this agreement to cover the school year of 1990-91. Any overtime expenses, necessitated by District scheduling requirements and in conjunction with the SLO's duties shall be paid for in total by the District at the officer's existing overtime rate as established by the City through contractual agreements. These overtime hours may be to compensate the officer's attendance at school dances, athletic events, or other school related extra-curricular activities, as the District wishes to schedule. The City will calculate these overtime costs as approved by the District and submitted by the officers, and shall then bill the District for total refund of the overtime costs incurred. Billing shall occur twice per year at the end of each semester period. Additionally, the District shall, as part of the SLO program main- tenance, provide the office work space, telephone, anc other related SLO Program Page 4 commodities as previously contributed, plus personal vehicle -texpenses incurred for school business at the rate established and Gb4duled, see Exhibit A attached. r` 5) Term This agreement may be terminated by either party at any time. WHEREFORE the parties have caused their signatures and seals to be affixed hereto this day of , 1990. CITY OF ELGIN by Larry Rice„ City Manager SCHOOL DISTRICT U-46 by r Exhibit A 1990-91411 School Liaision Officer Program Two (2) officers, placed one (1) in each senior high facility, beginning with the first day of school and ending the last day of school for the 1990-91 school term. Personnel Costs Salary & Fringe Benefits Total salary and benefits, based on 71% or 185d of the officer's total year. $75,918 1990 City of Elgin Share (estimated) $13,497 District U-46 Share (exact contribution) 22,775 $36,272 1991 City of Elgin Share (estimated) $16,871 District U-46 Share (exact contribution) 22,775 $39,646 Total 1990-91 City of Elgin Share (estimated) $30,368 40% District U-46 Share (exact contribution) 45,550 60% $75,918 Overtime Costs [ All overtime costs, associated with the SLO program and incurred as a result of extra curricular activities shall be paid for by the District at the existing overtime rate for the officer. Overtime, incurred by the officer during the school calendar year and as a result. 04..iiminal or quasi-criminal investigations, shall be paid for by the City -through normal payroll channels and procedures. Note: Costs estimated beThe previous year usage of $3,458 for both officers. City of Elgin Share -0- District U-46 $3,592 (est. on prdvious year usage of 133 hrs. at projected $27.01) Capital Expenditures None estimated nor scheduled in 1990-91. Vehicle Expenditures The District is to continue its financial support of the personal use vehicle agreement as established in the 1987-88 program at $.25 mile or the prevailing rate as exists in the District at the time of program initiation in 1990-91 . Office/Commodities The District will provide office sp_?ce, telephone, and other commodities in support of the SLO Program. F