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HomeMy WebLinkAbout87-0824 U-46 Officer Liaison AGREEMENT BETWEEN SCHOOL DISTRICT U-46 AND THE CITY OF ELGIN ESTABLISHING THE SCHOOL LIAISON PROGRAM For and in consideration of the mutual promises covenants and conditions contained herein the City of Elgin, hereafter referred to as the City, and School Dist. U-46 hereafter referred to as The District agree to establish and operate a School Officer Liaison Program as follows: 1) Program Established There is hereby established the School Liaison Officer (SLO) Program. Generally this program involves the assignment of a City of Elgin police officer to Larkin High School and Elgin High School. The salary of the assigned officers shall be shared as provided herein. Although the officers shall remain the employees of the City of Elgin, upon assignment such officers shall work with and be under the general direction of district staff and shall establish and operate such programs and activities as is consistent with the intent of this program. Essentially, the program involves the assignment of a sworn police officer to a specific school. Although remaining an employee of the City, the responsibility for direction and supervision of the officer when assigned to school duties shifts from the department to the identified school's ad- ministrator and/or staff. The SLO works right in the school as a member of the school's guidance team and serves many of the roles associated with a dean's assistant. In addition to normal school duties, the SLO attends specified extra-curricular activities of the school. These activities involve but may not be limited to, athletic events and school sponsored dances. The scope of the SLO is basically unlimited, except in the area of counseling. Although certain levels of counseling are a part of the SLO's duties, serious counseling needs are referred to the school's professional staff. As a member of the police department, the SLO conducts original investigations of all criminal and quas-criminal acts which occur during the regular school day and would heretofore have necessitated the dispatch of a patrol unit. The officer's presence prompts rapid and positive responses to all calls for service. In addition to conducting original investiga- tions, the SLO is assigned cases for follow-up through the Major Investigations Division, specifically the Juvenile Bureau. The criteria for assignment is essentially the offender or victim's school assignment; time, date, and offense is secondary. These cases would involve a myriad of acts committed after school hours and/or on weekends. The SLO will be responsible for conducting such investigations in conjunction with other school responsibilities, within reason. The school calendar is one hundred and seventy-six (176) days. During extended school breaks and during the summer months of June - July - August, the SLO will assume his/her assignment position in the Juvenile Bureau of the City of ELgin police department. As a Juvenile Officer, the SLO will be required to attend a training program as required by state statute. 2) Duties The duties of the SLO may include but are not limited to the following: A. Promote rapport between police officers and students in the high school. B. Promote a working relationship with school counselors. C. Promote working relationship with other police counselors within the U-46 School District. D. Meet periodically with building and district administration to discuss and evaluate police counselor activities. E. Make presentations to students, parents, and staff members on law and law enforcement, safety, and good citizenship. F. Refer troubled students to proper professional help within the student services division of the school. G. Plan preventive substance abuse programs. H. Work with parents of runaway students. I. Counsel students who are established juvenile offenders. J. Assist school officials in the enforcement of truancy law. K. Represent the high school, along with the Dean, any criminal, misdemeanor, or traffic court action involving students. L. Work beyond regular scheduled hours when required to successfully complete an assignment or case. M. File appropriate case reports with the respective municipal police department. N. Protect school, staff, and students from violations of the law. 0. Assist with traffic control. P. Check unauthorized personnel in and around the school. Q. Assist the administration with crowd and vehicle control at special events and coordinate additional help if needed. R. Receive police referrals involving students. S. Maintain a record of daily activities. T. Perform police duties as assigned by the police department during the periods when school is in session, so long as such activites do not inter- fer with the students curriculum schedule. U. Perform other duties as specified by the Assistant Principal. 3) Staffing The program shall consist of the City assigning one (1) officer to Larkin High School and one (1) officer to Elgin High School to act as the SLO for the respective schools. The SLO will begin his or her duties on the first day of school and continue each day that school is in session until the last day of classes. This is expected to be 176 days. 4) Term This agreement may be terminated by either party at any time. 5) Costs The salary and expenses of each SLO shall be apportioned between the City and the District as provided herein. Specific allocation of costs for the period September 1987 through 1988 shall be as set forth on Exhibit A. These allocations were determined using the "Fiscal Analysis Rationale" on Page 4 of Exhibit A. Funding allocation for 1989 and beyond shall be as agreed by the parties. WHEREFORE the parties have caused t eir signatures and seals to be affixed hereto this .2441_4- day of , 1987. CITY OF ELGIN / b �Y_ aures C. Co City Manager SCHOOL DI RIOT U-46 a by F,l.� Program Fiscal Analysis Two (2) officers, placed in each senior high facility, beginning September, 1987. Calculations based on four (4) month period of 1987, September - December. Personnel Costs Regular Earnings* $21,584 Holiday Additional 1,494 Overtime** 2,717 * $25,795 ** Personnel U-46 Off-Set Salary Match (4 months) at $3,333/m $13,333 Overtime Match (120 hours) x $12/hr 1,440 $14,773 $14 773 Net Difference - Personnel Costs (City share) $11,022 Benefit Package Pension Contribution 10.42% of Regular $ 2,249 Medical Insurance $280./M 2,240 Life Insurance $6.72/M 54 Unemployment Insurance ($212/yr based at 2.5% of first 142 $8500 in salary) Workmen's Compensation 2.87% of Gross (Reg. b 0.T.) 740 Liability Insurance 1.73% of Gross (Reg. b 0.T.) 446 Uniform Allowance 333 Total Package $ 6,204 Capital Expenditure Portable Radios, *including accessories (one-time expense) Cost $ 2,650 U-46 Off-Set _.�1 0 05500 Net Difference (City Share) 3 1,600 $ 1,600 "EXHIBIT A" (1) Vehicle (Officers Personal Unit w/mileage contribution made by U-46. ) S.25 per/m x estimated 10/m x 156d (U-46) S 390 Total 1987 Projected Costs: $35,039 City Share: Salary/Holiday/Overtime $11,022 Benefits 6,204 Capital 1,600 $18,826 U-46 Contribution: Salary/Holiday/Overtime $14,773 Capital 1,050 Vehicle Costs 390 $16,213 Footnote: Of the total (City share) program costs for FY87, ($18,826.00), some $14,641 .00 is already budgeted for 1987. The remainder (S4,185.00) represents costs unbudgeted in 1987. "EXHIBIT A" (2) 12 Month 1988 Fiscal Analysis Personnel Costs Salary* $67,344 Holiday Additional 2,590 Overtime** 5,652 * $75,586 ** Personnel U-46 Off-Set Salary (9 months) $30,000 Overtime (240 Hours) estimated 2,880 $32,880 $32,880 Net Difference - Personnel Costs (City Share) $42,706 Benefit Package Pension Contribution 10.42% of Regular $ 7,017 Medical Insurance $280/m (1987 costs) 6,720 Life Insurance $6.72/m (1987 costs) 161 Unemployment Insurance (212.50/yr based on 2.5% of first $8500 in salary) 425 Workmen's Compensation 2.87% of Gross (Reg. & 0.1 . ) 2,169 Liability Insurance 1.73% of Gross (REg. & 0.T. ) 1,308 Uniform Allowance $500 per person 1,000 18,800 Capital Expenditure Vehicle (Officer Personal Unit w/mileage contribution made by U-46. ) $.25 per/m x estimated 352d at 10md $ 880 Total 1988 Program Costs: $95,266 City Share: Salary/Holiday/Overtime $42,706 - Benefits 18,800 $61,506 U-46 Contribution: Salary/Holiday/Overtime $32,880 Capital (Vehicle Costs) 880 $33,760 Footnote: FY88 costs and revenue to be projected (included) in 1988 budget preparation. "EXHIBIT A" (3) • Fiscal Analysis Rationale Considering that School District U-46 will benefit from the services of the officers for a larger portion of the year than the City, the following formula was used in projecting each entities share. 71.5% of Personnel Costs, including benefits, will be shared with a maximum cap placed on U-46 share. 28.5% of Personnel Costs absorbed by the City. In addition to the personnel costs, School District U-46 will make further contributions in the form of overtime match, capital expenditures, and vehicle expenses. School District U-46's calendar involves a total of one hundred and seventy-six (176) days. In addition to these, the District will contribute towards ten (10) days of vacation time for a total of one hundred and eighty-six (186) days. The City and U-46 will divide the costs applicable to the 186 days with U-46's contribution maxing out at $15,000 per individ- ual, or $30,000. The City, in addition to their match involving the 71.5%, will pick up an additional 28.5% of the overall personnel costs, excluding overtime. School District U-46 will contribute $12 per hour toward all overtime necessitated by school activities. This is currently estimated at one hundred and twenty (120) hours per school, or two hundred and forty (240) hours. This $12 match is currently almost a 50/50 split. Capital equipment needed for first year program maintenance involves the securing of one (1 ) personal portable radio system. School District U-46 will contribute $1050.00, or nearly 40%, of that cost. Vehicle expenses associated with the program will be provided by School District U-46 at the rate of $.25 per mile for an estimated ten (10) miles per day for each officer (school ). This will necessitate personal usage of vehicles; however, this will eliminate the need of expending additional funds in the purchase/maintenance of fleet units. "EXHIBIT A" (4)