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Home My WebLink AboutB97-0723 Art Casting $9R-o4a3 396 JULY 23, 1997 VOLUME LXII BID 97-040A AWARDED FOR CDBG-FUNDED HOUSING AUTHORITY OF ELGIN'S CENTRAL PARK TOWER IMPROVEMENTS Councilman Gavin made a motion, seconded by Councilman Walters, to award this contract to the overall, low bidder, Elgin Sheet Metal, for a total amount of $85,949 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. BID 97-063 AWARDED FOR HEMMENS PROSCENIUM REMODELING Councilman Walters made a motion, seconded by Councilman Schock, to award the base bid and all alternatives to Pacific Construction Services using funding option #1 (uncommitted Riverboat Lease proceeds) . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. 891-63).3BID AWARDED FOR LORD'S PARK STATUE RESTORATION Councilman Walters made a motion, seconded by Councilwoman Yearman, to authorize execution of an agreement with Art Casting of Illinois in the amount of $19,000 . Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. BID AWARDED FOR LORD'S PARK IMPROVEMENTS-PHASE I Councilman McKevitt made a motion, seconded by Councilman Schock, to award the bid to Sebert Landscaping for Phase I improvements in the amount of $548, 289, to accept the bid alternate for the fountain construction of $85,234 , for a total contract of $606,523, and to use approximately $39 , 000 from the Park Development Fund towards financing the project. Yeas: Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. PUBLIC HEARING REGARDING A PROPOSED ANNEXATION AGREEMENT; PROPERTY LOCATED IMMEDIATELY SOUTH OF THE WESTFIELD BUSINESS PARK; BY TRIUMPH DEVELOPMENT CORPORATION, AS APPLICANT AND C & L FARMS, INC. , AS OWNER (PETITION 16-97) Councilman Walters made a motion, seconded by Councilwoman Yearman, to extend the public hearing to the second meeting in August pursuant to the petitioner' s request. Yeas : Councilmembers Gavin, McKevitt, Schock, Walters, Yearman and Mayor Kelly. Nays : None. . SECTION 00500 - AGREEMENT FORM GENERAL = THIS AGREEMENT is made this 19th day of August t -=i.-t 19 97 , by and between the City of Elgin, Illinois, a municipal corporation, hereinafter called the- Owner, and doing business as Art Casting of Illinois, Inc. , :an Illinois corporation, and hereinafter called the Contractor. Now therefore in consideration of the mutual promises and . - covenants contained herein, the sufficiency of which is-hereby `' acknowledged, the parties hereto hereby agree as follows : Contract Documents : - The Contract Documents consist of this Agreement; the General and Supplementary Conditions of the Contract and Specifications as listed in the Index to the Project Manual; Performance, Payment, and other Bonds; Instruction to Bidders ; Schedule of Unit Prices as completed in the Bid Form; CDBG Wage Rates; and all Exhibits of this Agreement; the Drawings as listed in the Index to the Drawings; all Addenda issued prior to and all Change Orders issued after execution of this Agreement. These form the Contract and all are as fully a part of the Contract as if attached to this Agreement or repeated herein. P . P . /Contractor shall return Bid Form, Agreement Form, Labor & Material Payment Bond Form, Bid Bond, Addendas and Change Orders . Scope of Work: The Contractor shall perform all work required by the Contract Documents for Lords Park Fountain Project "Statue Recasting" . Contract Time: The contractor shall begin work within days after the , ' > - • - e • - - - and shall substantially ` complete_ ( for Owner' s beneficial use) the Project within months after written Notice to Proceed and fully complete all work by May 9, 1998 a€t.cr written Notice to Proceed. Liquidated Damages : Should Contractor fail to perform the work within the periods of time stipulated in the Agreement, Contractor shall pay to Owner, as liquidated damages for delay and not as a penalty, but as fixed liquidated damages due owner because of owner' s loss of income and other costs incurred resulting from the failure to complete the work within the time specified for substantial completion, the sum of $200 . 00 per calendar day including Sundays and Holidays, for each calendar day that the work shall remain incomplete unless the contract time is extended in writing by the Owner. paragraph shall not be deemed to constitute a waiver or 'release of any kind to any rights the Owner may have to pursue, any other legal remedies otherwise available to it in the event of any breach of the terms- of this agreement by Contractor, specifically including, but riot limited to, collection of any '"7 = bond provided by contractor. Owner shall have the right to -deduct the liquidated damages plus additional engineering costs as set forth in the following paragraph from any money in its possession, otherwise due, or to become due, to Contractor, or to sue for and recover compensation for damages for nonperformance of this contract within the time stipulated. Contract Price: The Owner shall pay the Contractor in current funds for the performance of the Work, subject to additions and deductions by Change Order, the Total Contract Price of Nineteen Thousand Dollars ( $ 19,000.00 ) Payments : The Owner shall make payments as provided in the General Conditions and Supplementary Conditions . Retainaqe : The Owner shall retain no less than ten percent ( 10%) of the amount of each payment until final completion and acceptance of - all work covered by the Contract Documents . In the event of any conflict between the terms of this paragraph and the ordinances of the Owner, the terms of said ordinances shall take precedence. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and year first above written. (SEAL) Contra or Art Costing of Illinois, Inc. By i•iv oe Attest itle• Owne Ci y of Elgin • (SEAL) By Attest Ti le City Manager City Clerk - , END OF SECTION - ( 00500-2 ) �A OF foci ` LI _z„----,00, 1, Agenda Item No. , City of Elgin rn ,a it °/? TCD FFO.. eillik July 18, 1997 TO: Mayor and Members of the City Council FROM: Monica Meyers, Director of Parks and Recreation SUBJECT: Recasting of the Lords Park Fountain Statue PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the bid award for the recasting of the Lords Park fountain statue to Art Casting of Illinois . BACKGROUND In August 1897 , the original fountain and statue were donated to the City of Elgin by Cook Publishing Company. The fountain t statue survived the devastating pavilion fire in September of 1897, but over the years has experienced deterioration. During the late 1960 ' s, the fountain was removed and the statue was placed on display for a number of years in the Lords Park Zoo. Due to its age, the original statue is too fragile to be restored and, therefore, must be recast. Eight bid packages were sent out to sculptors and foundries that specialized in sculpture casting. On July 17 , 1997 , four bids were opened, as detailed on the attached tabulation sheet; the lowest bid was received from Art Casting of Illi- nois, Inc. totaling $19,000 . During the last few years, the Lords Park Association "Bring Back the Fountain" Committee has been working to raise funds to replace the fountain and statue through donations and the selling of engraved bricks . The City of Elgin in 1996 ap- proved $15, 000 in matching funds towards this project. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Bring Back the Fountain Committee. FINANCIAL IMPACT r. Sufficient funds are available in the designated fountain restoration account number 010-0000-231 . 75-00, project number 509542 . The total available funding for this project is $56,661, including the City' s contribution of $15,000 . Recasting of Lords Park Fountain Statue July 23, 1997 Page 2 elow LEGAL IMPACT None. ALTERNATIVES None. RECOMMENDATION It is recommended that the Mayor and members of the City Council authorize execution of an agreement with Art Casting of Illinois, Inc . in the amount of $19 , 000 . Respectfully submitted, rA Monica Meyers, Director and Recreation i l _ It Ro• -rt � . Malm In erim City Manager 7p Attachments r 1 i' to TABULATION OF BIDS 0 CITY OF ELGIN v Z 0 e LI-1 q) 00 � a 4 o Invitation No. #97-065 0 o w u Q .-1 N — 0 al Ti ,-7 4.1 4� '0 c •.1 7-17-97 .4 - c H $+ N ro ••i x >. Date of Opening y x H B o a N w c z M o c M Q+ c H X ...1 Department Parks u m oo m o o w o 44- o w aO H U I c -4 mu Z H H4 a o Q F w Item Description No. AMOUNT AMOUNT AMOUNT AMOUNT 1. Recasting of Lord's Park Fountain Statue $18,000 $32,000 $22,000 $42,400 2. Shipping of original statue from & to Elgin included 1,000 3,500 6,000 3. Shipping of new recast statue to Elgin included 500 - 4,500 3,000 4. Installation of recast statue onto Fountain Base 1,000 3,500 1,800 2,000 5. Contractor's conditions included 3,000 14,000 included �7 TOTAL BID $19,000 $42,500 $45,800 _ $53,400 Deposit payment upon Award $10,500 deposit $10,625 deposit Not required $16,020 deposit 4 Completion Date 120 days April 30, 1998 14 weeks 16-20 weeks 3 tt t Ii 10 M G` e 17 • . f